[1022] in I/T Delivery
End of January report for IS Web Redesign Project
daemon@ATHENA.MIT.EDU (Christine M. Cavanna)
Tue Feb 4 21:41:23 2003
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Date: Tue, 4 Feb 2003 21:40:53 -0500
To: delivery@mit.edu
From: "Christine M. Cavanna" <cavanna@MIT.EDU>
Cc: isweb@mit.edu
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>Project Name: IS Web Redesign Project
>Project Leader: Christine Cavanna
> Jeff Reed
>Report Date: February 7, 2003
>URL: http://web.mit.edu/is/delivery/isweb/
>
>Accomplishments in January
>- Finalized Products and Services for an alphabetic listing to
> be including in the new web site.
>- Continued work on content for topic pages.
>- Continued work on content matrix, site map and product summary pages.
>- Hired Samantha Conte to work with the team on content for the site and
interviewed an another candidate to work on collecting and compiling content
> for the site.
>- Met w/Publications team on 1/16 to review status of content for topic
> sections and set out a timeline to follow for phase I.
>- Met w/Jeff Schiller to discuss options for housing the newly designed web
site - 1/14.
- Continued work on Product Front door pages inconjunction with Kevin
Cunningham.
>Goals for February
>- Continue working with staff on content for Topic Pages of the web site.
>- Continue development, research and data gathering for content of various
> web site pages.
>- Work on Implementation Plan -- phase in approach and proposal for IS Web
team to maintain the site going forward.
>- Hire Brett Barros to work with the team on collecting and compiling
> content.
>- Continue to fill in Content Matrix
>- Finalize templates in HTML
>- Run testing on HTML templates with a couple members of the Advisory Council.
>- Continue outreach to staff in IS for input on site and host ILEAD meeting
on February 11 to review site designs, content work and guidelines and
procedures document for the site.
>- Send infosys update on project end of month.
- Finalize the Product Front door pages.
>
>
>Next Community Milestone
>- NOTE: There will not be a milestone that is visible to the community (MIT)
> until the implementation of the new pages. However, there are planned check
> in's with the Advisory Council, IS staff and with Usability testers during
> the project.
>
>
>Issues/Learnings (ongoing)
>- Project is very large based on size of Web site
>- There will need to be many sub-teams to keep critical check-ins
>for usability
> testing, quality assurance and information architecture throughout
>the project
>- Team will need to propose an implementation plan regarding how the
> content will be converted/transferred into the newly designed site; by whom;
> and by when (this will need to be a phased approach). This may be the
> largest part of the task.
>- No matter what direction is finally decided on with the site, we will not
> be able to please everyone.
>- Team spent a lot of time in Design phase; some extra time can be attributed
> to timing issues and delays in schedules over the summer months. Another
> reason has been a difficulty to come to consensus on design color, layout
> and labelling. At beginning of project we decided to use the
>consensus model
> for decision making, however we did not clearly document that and a fall
> back position. We have now identified that we will use consensus
>with a fall
> back of Sponsors and team leads if no decision at team level.
>
>
>Team Dynamics
>- Need to keep energy levels up as we move into the next phase; a lot of
> content to be reviewed, written and decisions to be made.
>- Team dynamics have improved significantly now that we are through the design
phase.
--
=============================================================================
Christine M. Cavanna cavanna@mit.edu
Senior Project Manager and 617.253.9814 Voice
Special Asst to the VP for Information Systems 617.253.0750 Fax
Massachusetts Institute of Technology
77 Massachusetts Avenue Room 10-219
Cambridge, MA 02139-4307
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<html><head><style type="text/css"><!--
blockquote, dl, ul, ol, li { padding-top: 0 ; padding-bottom: 0 }
--></style><title>End of January report for IS Web Redesign
Project</title></head><body>
<blockquote type="cite" cite>Project Name: IS Web Redesign
Project</blockquote>
<blockquote type="cite" cite>Project Leader: Christine
Cavanna</blockquote>
<blockquote type="cite"
cite
> <span
></span> Jeff Reed</blockquote>
<blockquote type="cite" cite>Report Date: February 7,
2003</blockquote>
<blockquote type="cite" cite>URL:<font color="#0000FF"><u>
http://web.mit.edu/is/delivery/isweb/</u></font></blockquote>
<blockquote type="cite" cite><u><br></u></blockquote>
<blockquote type="cite" cite><u>Accomplishments in
January</u></blockquote>
<blockquote type="cite" cite>- Finalized Products and Services for an
alphabetic listing to</blockquote>
<blockquote type="cite" cite> be including in the new web
site.</blockquote>
<blockquote type="cite" cite>- Continued work on content for topic
pages.</blockquote>
<blockquote type="cite" cite>- Continued work on content matrix, site
map and product summary pages.</blockquote>
<blockquote type="cite" cite>- Hired Samantha Conte to work with the
team on content for the site and</blockquote>
<div> interviewed an another candidate to work on
collecting and compiling content</div>
<blockquote type="cite" cite> for the site.</blockquote>
<blockquote type="cite" cite>- Met w/Publications team on 1/16 to
review status of content for topic</blockquote>
<blockquote type="cite" cite> sections and set out a timeline to
follow for phase I.</blockquote>
<blockquote type="cite" cite>- Met w/Jeff Schiller to discuss options
for housing the newly designed web</blockquote>
<div> site - 1/14.</div>
<div> - Continued work on Product Front door pages inconjunction
with Kevin</div>
<div> Cunningham.</div>
<div><br>
<br>
</div>
<blockquote type="cite" cite><u>Goals for February</u></blockquote>
<blockquote type="cite" cite>- Continue working with staff on content
for Topic Pages of the web site.</blockquote>
<blockquote type="cite" cite>- Continue development, research and data
gathering for content of various</blockquote>
<blockquote type="cite" cite> web site pages.</blockquote>
<blockquote type="cite" cite>- Work on Implementation Plan -- phase in
approach and proposal for IS Web</blockquote>
<div> team to maintain the site going forward.</div>
<blockquote type="cite" cite>- Hire Brett Barros to work with the team
on collecting and compiling</blockquote>
<blockquote type="cite" cite> content.</blockquote>
<blockquote type="cite" cite>- Continue to fill in Content
Matrix</blockquote>
<blockquote type="cite" cite>- Finalize templates in HTML</blockquote>
<blockquote type="cite" cite>- Run testing on HTML templates with a
couple members of the Advisory Council.</blockquote>
<blockquote type="cite" cite>- Continue outreach to staff in IS for
input on site and host ILEAD meeting</blockquote>
<div> on February 11 to review site designs, content work
and guidelines and</div>
<div> procedures document for the site.</div>
<blockquote type="cite" cite>- Send infosys update on project end of
month.</blockquote>
<div> - Finalize the Product Front door pages.</div>
<div><br></div>
<blockquote type="cite" cite><br></blockquote>
<blockquote type="cite" cite><br></blockquote>
<blockquote type="cite" cite><u>Next Community
Milestone</u></blockquote>
<blockquote type="cite" cite>- NOTE: There will not be a
milestone that is visible to the community (MIT)</blockquote>
<blockquote type="cite" cite> until the implementation of the
new pages. However, there are planned check</blockquote>
<blockquote type="cite" cite> in's with the Advisory Council, IS
staff and with Usability testers during</blockquote>
<blockquote type="cite" cite> the project.</blockquote>
<blockquote type="cite" cite><br></blockquote>
<blockquote type="cite" cite> </blockquote>
<blockquote type="cite" cite><u>Issues/Learnings
(ongoing)</u></blockquote>
<blockquote type="cite" cite>- Project is very large based on size of
Web site</blockquote>
<blockquote type="cite" cite>- There will need to be many sub-teams to
keep critical check-ins for usability</blockquote>
<blockquote type="cite" cite> testing, quality assurance and
information architecture throughout the project</blockquote>
<blockquote type="cite" cite>- Team will need to propose an
implementation plan regarding how the</blockquote>
<blockquote type="cite" cite> content will be
converted/transferred into the newly designed site; by
whom;</blockquote>
<blockquote type="cite" cite> and by when (this will need to be
a phased approach). This may be the</blockquote>
<blockquote type="cite" cite> largest part of the
task.</blockquote>
<blockquote type="cite" cite>- No matter what direction is finally
decided on with the site, we will not</blockquote>
<blockquote type="cite" cite> be able to please
everyone.</blockquote>
<blockquote type="cite" cite>- Team spent a lot of time in Design
phase; some extra time can be attributed</blockquote>
<blockquote type="cite" cite> to timing issues and delays in
schedules over the summer months. Another</blockquote>
<blockquote type="cite" cite> reason has been a difficulty to
come to consensus on design color, layout</blockquote>
<blockquote type="cite" cite> and labelling. At beginning
of project we decided to use the consensus model</blockquote>
<blockquote type="cite" cite> for decision making, however we
did not clearly document that and a fall</blockquote>
<blockquote type="cite" cite> back position. We have now
identified that we will use consensus with a fall</blockquote>
<blockquote type="cite" cite> back of Sponsors and team leads if
no decision at team level.</blockquote>
<blockquote type="cite" cite><br></blockquote>
<blockquote type="cite" cite><br></blockquote>
<blockquote type="cite" cite><u>Team Dynamics</u></blockquote>
<blockquote type="cite" cite>- Need to keep energy levels up as we
move into the next phase; a lot of</blockquote>
<blockquote type="cite" cite> content to be reviewed, written
and decisions to be made.</blockquote>
<blockquote type="cite" cite>- Team dynamics have improved
significantly now that we are through the design</blockquote>
<div> phase.</div>
<x-sigsep><pre>--
</pre></x-sigsep>
<div
>====================================================================<span
></span>=========<br>
Christine M.
Cavanna <span
></span
> <span
></span
> <span
></span> cavanna@mit.edu<br>
Senior Project Manager
and <span
></span
> <span
></span>
617.253.9814 Voice<br>
Special Asst to the VP for Information
Systems
617.253.0750 Fax<br>
Massachusetts Institute of Technology<br>
77 Massachusetts Avenue Room 10-219<br>
Cambridge, MA 02139-4307<br>
=====================================================================<span
></span>======== </div>
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