[41107] in Resnet-Forum
Re: Migrating FROM Google Apps TO Gmail
daemon@ATHENA.MIT.EDU (Brian Gibson)
Fri Mar 18 11:17:38 2016
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Message-ID: <56EC1C06.9070309@wheatoncollege.edu>
Date: Fri, 18 Mar 2016 11:17:26 -0400
Reply-To: Resnet Forum <RESNET-L@LISTSERV.ND.EDU>
From: Brian Gibson <gibson_brian@wheatoncollege.edu>
To: RESNET-L@LISTSERV.ND.EDU
In-Reply-To: <CAEPWjzvGkaPUBrqAqby5UR=XOQOvy9O6h_cFTGFTmoWSxVADXA@mail.gmail.com>
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I was once in a time crunch with an employee that was leaving and I
needed to get all of their IMAP folders down into local folders onto a
different computer. I don't remember the exact steps but I'm pretty sure
I did this to get around having to drag IMAP folders down one at a time.
1. I set up Thunderbird to use IMAP on their work computer (the computer
that was staying behind) and made sure this option was checked "Tools"
-> "Account Settings" -> "Synchronization & Storage" -> "Keep messages
for this account on this computer".
2. I let the computer stay on overnight with Thunderbird open so it
synchronized all of the user's IMAP mail (it shows the sync progress in
the bottom left).
3. I then shut down Thunderbird and went into the Thunderbird profile in
Windows which is located here
C:\Users\<Your account
name>\AppData\Roaming\Thunderbird\Profiles\<random_string>.default
and I copied all of the folders/files from underneath the "ImapMail" ->
"imap.gmail.com" folder to a USB thumbnail drive
4. On the second computer I setup Thunderbird to point to any email
server (doesn't matter which, you just want to be able to get into
Thunderbird without the wizard popping up) then I shut down Thunderbird.
5. On that second computer I copied the files/folders from the USB
Thumbnail drive to this folder
C:\Users\<Your account
name>\AppData\Roaming\Thunderbird\Profiles\<random_string>.default\Mail\Local
Folders
and fired up Thunderbird and I was able to see all the mail.
It's been a while since I've had to do this so make sure you test this
out, no guarantees :-)
On 3/17/2016 3:01 PM, Doughty, Marc wrote:
> > It sometimes takes hours of staff time to set-up and babysit the
> process.
>
> I would set the user up with Thunderbird configured to access Google
> IMAP and a local stoore, but let them do the copy on their own time.
> Google rate-limits transactions.
>
> An alternative would be to use Google Takeout, but I'm not sure how
> you would go about re-importing the email properly.
>
>
> - Marc Doughty
> "If you aren't sure who is the give-way vessel, you are the give-way
> vessel."
>
> On Thu, Mar 17, 2016 at 11:45 AM, Bud Hiller <dhiller@bucknell.edu
> <mailto:dhiller@bucknell.edu>> wrote:
>
> This is a particularly timely thread for us - we're in the process
> of writing documentation and providing options for users here at
> Bucknell, but part of that documentation will be very clear that
> we are not helping with the process, even a little bit!
>
> We'll provide documentation that can be followed, and if they
> can't follow it, we're going to recommend that they hire someone
> who can. Because the situation that you describe, Rachel, is an
> endless hole of tech support involving IMAP this and .csv that,
> transferring ownership of Docs, POP server settings, etc. . . .
> none of which makes any sense to users, and none of which can be
> easily explained over the phone or in person.
>
> Wendy, I'll look forward to your presentation in Vegas!
>
> Bud Hiller
> Bucknell Univ
> Lewisburg, PA
>
> On Thu, Mar 17, 2016 at 10:39 AM, Rachel Weaver
> <rboutili@macalester.edu <mailto:rboutili@macalester.edu>> wrote:
>
> Suzanne, that's exactly why I asked. We have a similar
> situation -- all of the current processes for moving mail
> almost always result in a lot of IT staff time helping users
> through the process.
>
> Rachel Weaver
> Assistant Help Desk Manager
> Macalester College ITS
>
>
> On Thu, Mar 17, 2016 at 9:14 AM, Gaynor, Suzanne
> <gaynors@hartwick.edu <mailto:gaynors@hartwick.edu>> wrote:
>
> I agree with John. Here is my concern. Our school does not
> have a prohibition about taking your mail with you when
> you go, so we are usually asked to do this by faculty and
> staff who are leaving the College. It sometimes takes
> hours of staff time to set-up and babysit the process. Has
> anyone set any policies about what they will or won't do
> to help people who are leaving? I do wish them all the
> best but some days I think we should draw the line.
> Suzanne
>
> Suzanne Gaynor
> Director, Technology Resource Center
> Hartwick College
> gaynors@hartwick.edu <mailto:gaynors@hartwick.edu>
> 607-431-4670 <tel:607-431-4670>
>
> On Thu, Mar 17, 2016 at 9:59 AM, John Nunnally
> <jnunnally@harding.edu <mailto:jnunnally@harding.edu>> wrote:
>
> IMAP treats Google labels as folder names. So using
> the IMAP-capable email client of your choice
> (Outlook?), map both accounts and then move or copy
> "folders" from one to the other. The labels should be
> preserved, I believe. If you have messages labeled
> with multiple labels, the messages will get moved more
> than once. So that's a side effect. Copying folders
> this way is non-destructive. You can also drag and
> drop folders if you trust the process.
>
>
> JWN
>
>
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<body bgcolor="#FFFFFF" text="#000000">
I was once in a time crunch with an employee that was leaving and I
needed to get all of their IMAP folders down into local folders onto
a different computer. I don't remember the exact steps but I'm
pretty sure I did this to get around having to drag IMAP folders
down one at a time.<br>
<br>
1. I set up Thunderbird to use IMAP on their work computer (the
computer that was staying behind) and made sure this option was
checked "Tools" -> "Account Settings" -> "Synchronization
& Storage" -> "Keep messages for this account on this
computer".<br>
<br>
2. I let the computer stay on overnight with Thunderbird open so it
synchronized all of the user's IMAP mail (it shows the sync progress
in the bottom left).<br>
<br>
3. I then shut down Thunderbird and went into the Thunderbird
profile in Windows which is located here<br>
<br>
C:\Users\<Your account
name>\AppData\Roaming\Thunderbird\Profiles\<random_string>.default<br>
<br>
and I copied all of the folders/files from underneath the
"ImapMail" -> "imap.gmail.com" folder to a USB thumbnail drive<br>
<br>
4. On the second computer I setup Thunderbird to point to any email
server (doesn't matter which, you just want to be able to get into
Thunderbird without the wizard popping up) then I shut down
Thunderbird.<br>
<br>
5. On that second computer I copied the files/folders from the USB
Thumbnail drive to this folder<br>
<br>
C:\Users\<Your account
name>\AppData\Roaming\Thunderbird\Profiles\<random_string>.default\Mail\Local
Folders<br>
<br>
and fired up Thunderbird and I was able to see all the mail.<br>
<br>
<br>
It's been a while since I've had to do this so make sure you test
this out, no guarantees :-)<br>
<br>
<br>
<br>
<br>
<br>
<br>
<div class="moz-cite-prefix">On 3/17/2016 3:01 PM, Doughty, Marc
wrote:<br>
</div>
<blockquote
cite="mid:CAEPWjzvGkaPUBrqAqby5UR=XOQOvy9O6h_cFTGFTmoWSxVADXA@mail.gmail.com"
type="cite">
<div dir="ltr">> <span style="font-size:12.8px"> It sometimes
takes hours of staff time to set-up and babysit the process.</span>
<div><span style="font-size:12.8px"><br>
</span></div>
<div><span style="font-size:12.8px">I would set the user up with
Thunderbird configured to access Google IMAP and a local
stoore, but let them do the copy on their own time. Google
rate-limits transactions.</span></div>
<div><span style="font-size:12.8px"><br>
</span></div>
<div><span style="font-size:12.8px">An alternative would be to
use Google Takeout, but I'm not sure how you would go about
re-importing the email properly.</span></div>
</div>
<div class="gmail_extra"><br clear="all">
<div>
<div class="gmail_signature"><br>
- Marc Doughty<br>
"If you aren't sure who is the give-way vessel, you are the
give-way vessel."</div>
</div>
<br>
<div class="gmail_quote">On Thu, Mar 17, 2016 at 11:45 AM, Bud
Hiller <span dir="ltr"><<a moz-do-not-send="true"
href="mailto:dhiller@bucknell.edu" target="_blank">dhiller@bucknell.edu</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">
<div dir="ltr">
<div class="gmail_default"
style="font-size:small;color:#000000">This is a
particularly timely thread for us - we're in the process
of writing documentation and providing options for users
here at Bucknell, but part of that documentation will be
very clear that we are not helping with the process,
even a little bit!</div>
<div class="gmail_default"
style="font-size:small;color:#000000"><br>
</div>
<div class="gmail_default"
style="font-size:small;color:#000000">We'll provide
documentation that can be followed, and if they can't
follow it, we're going to recommend that they hire
someone who can. Because the situation that you
describe, Rachel, is an endless hole of tech support
involving IMAP this and .csv that, transferring
ownership of Docs, POP server settings, etc. . . . none
of which makes any sense to users, and none of which can
be easily explained over the phone or in person. </div>
<div class="gmail_default"
style="font-size:small;color:#000000"><br>
</div>
<div class="gmail_default"
style="font-size:small;color:#000000">Wendy, I'll look
forward to your presentation in Vegas!</div>
<span class="HOEnZb"><font color="#888888">
<div class="gmail_default"
style="font-size:small;color:#000000"><br>
</div>
<div class="gmail_default"
style="font-size:small;color:#000000">Bud Hiller</div>
<div class="gmail_default"
style="font-size:small;color:#000000">Bucknell Univ</div>
<div class="gmail_default"
style="font-size:small;color:#000000">Lewisburg, PA</div>
</font></span></div>
<div class="HOEnZb">
<div class="h5">
<div class="gmail_extra"><br>
<div class="gmail_quote">On Thu, Mar 17, 2016 at 10:39
AM, Rachel Weaver <span dir="ltr"><<a
moz-do-not-send="true"
href="mailto:rboutili@macalester.edu"
target="_blank"><a class="moz-txt-link-abbreviated" href="mailto:rboutili@macalester.edu">rboutili@macalester.edu</a></a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">
<div dir="ltr">Suzanne, that's exactly why I
asked. We have a similar situation -- all of the
current processes for moving mail almost always
result in a lot of IT staff time helping users
through the process. </div>
<div class="gmail_extra"><span><br clear="all">
<div>
<div>
<div dir="ltr">
<div>Rachel Weaver<br>
</div>
<div>Assistant Help Desk Manager<br>
Macalester College ITS<br>
<br>
</div>
</div>
</div>
</div>
<br>
</span>
<div>
<div>
<div class="gmail_quote">On Thu, Mar 17,
2016 at 9:14 AM, Gaynor, Suzanne <span
dir="ltr"><<a moz-do-not-send="true"
href="mailto:gaynors@hartwick.edu"
target="_blank">gaynors@hartwick.edu</a>></span>
wrote:<br>
<blockquote class="gmail_quote"
style="margin:0 0 0 .8ex;border-left:1px
#ccc solid;padding-left:1ex">
<div dir="ltr">I agree with John. Here
is my concern. Our school does not
have a prohibition about taking your
mail with you when you go, so we are
usually asked to do this by faculty
and staff who are leaving the College.
It sometimes takes hours of staff time
to set-up and babysit the process.
Has anyone set any policies about what
they will or won't do to help people
who are leaving? I do wish them all
the best but some days I think we
should draw the line.<span><font
color="#888888">
<div>Suzanne</div>
</font></span></div>
<div class="gmail_extra"><span><br
clear="all">
<div>
<div>Suzanne Gaynor
<div>Director, Technology
Resource Center</div>
<div>Hartwick College</div>
<div><a moz-do-not-send="true"
href="mailto:gaynors@hartwick.edu"
target="_blank">gaynors@hartwick.edu</a></div>
<div><a moz-do-not-send="true"
href="tel:607-431-4670"
value="+16074314670"
target="_blank">607-431-4670</a></div>
</div>
</div>
<br>
</span>
<div>
<div>
<div class="gmail_quote">On Thu,
Mar 17, 2016 at 9:59 AM, John
Nunnally <span dir="ltr"><<a
moz-do-not-send="true"
href="mailto:jnunnally@harding.edu"
target="_blank"><a class="moz-txt-link-abbreviated" href="mailto:jnunnally@harding.edu">jnunnally@harding.edu</a></a>></span>
wrote:<br>
<blockquote class="gmail_quote"
style="margin:0 0 0
.8ex;border-left:1px #ccc
solid;padding-left:1ex">
<div dir="ltr">
<div>IMAP treats Google
labels as folder names.
So using the IMAP-capable
email client of your
choice (Outlook?), map
both accounts and then
move or copy "folders"
from one to the other.
The labels should be
preserved, I believe. If
you have messages labeled
with multiple labels, the
messages will get moved
more than once. So that's
a side effect. Copying
folders this way is
non-destructive. You can
also drag and drop folders
if you trust the process.<br>
<br>
<br>
</div>
JWN<br>
<div class="gmail_extra"><br
clear="all">
<br>
</div>
</div>
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