[369] in APO Printshop
Re: Reg Day cards
daemon@ATHENA.MIT.EDU (Leonard H. Tower Jr.)
Mon Aug 22 00:37:37 2005
Date: Mon, 22 Aug 2005 00:35:40 -0400 (EDT)
From: tower@alum.mit.edu (Leonard H. Tower Jr.)
To: lizsmith@MIT.EDU
CC: apo-exec@MIT.EDU, apo-printshop@MIT.EDU
In-reply-to: <20050820010445.sgyqpmgdlaqogw4w@webmail.mit.edu>
(lizsmith@MIT.EDU)
Reply-To: tower@alum.mit.edu
Apology for the pre-mature send. This one has the CAC "Event Planning
Guide" excerpt.
Date: Sat, 20 Aug 2005 01:04:45 -0400
From: liz smith <lizsmith@MIT.EDU>
Cc: apo-exec@MIT.EDU
> ======================================================================
>
> MVP:
>
> We need times and places of the Open Meetings, and if you have them,
> names, dates, times, and places for Open Projects. I saw Open Meeting
> dates on the white board in the APOffice.
> ======================================================================
I told Yoyo to make the open meetings somewhere in the 5:30/6
o'clock area. As for rooms, I don't have anything reserved yet. I'd
like them in one of the PDRs if possible. How do I go about setting
that up?
The text at the end is from the CAC's "Event Planning Guide" You can
web it from:
http://web.mit.edu/campus-activities/www/html/cacframeset1.html
As for open projects... I don't know that any currently exist. Natan?
YILosingmysanityoverFapStuff,
liz
Hi Liz, Natan, et al.
I wish to do what the actives feel is best about printing the Reg Day
Schedule Cards.
It seems to me that having as much information about possible on the
Schedule Cards makes them more useful to others and AX's Rush. But
I'll do what you all think is best.
Unless you advise otherwise,
* the Schedule Cards will be done when Liz/Natan/?? has sent me
times, dates and places for both Open Meetings and Open Projects,
OR
* Thursday, 1 Sept 2005, with the best information available (which is
the last day I'm in town free until Book Exchange starts in the
APOffice on Monday, 5 Sept.
OR
* If another Press Operator volunteers, on Sept 2nd, 3rd, or 4th, with
the best information available.
When I know when I'll print these, I'll let other press-ops and
press-ops-wantabes know.
Note that:
* Printing 3,000 of these takes a very full day. Maybe 12 hours.
* These should not be printed as an all-nighter, or when a press op
is tired. The letterpress is much too dangerous to use when you are
not well rested and fully alert.
* If Book Exchange wasn't using the front APOffice on Monday, 5
Sept, the Schedule Cards could be printed on Monday.
Thank you.
yiLFS -len
======================================================================
RESERVING CAC FACILITIES
Most multipurpose and theatrical spaces on campus are scheduled
through the Campus Activities Complex (CAC) (W20-500, 253-3913).
These facilities include the Stratton Student Center (W20), Kresge
Auditorium (W16), Walker Memorial (50), the Religious Activities
Center (W11), Lobby 13, the MIT Chapel (W15), Lobby 10, Ting Foyer and
Wong Auditorium in the Tang Center (E51), the Kresge Barbecue Pits,
Stata Center (32), Dertouzos Amphitheater, Forbes Family CafÁ and
other Stata Student Street public areas. All events scheduled in CAC
> Campus Activities > Building Services
Complex (CAC) 10-063, 253-7923
W20-500, 253-3913
campus-activities@mit.edu
facilities are reviewed for appropriate use of space. Forms are
available on the web. The following pages provide detailed information
on the scheduling process. For a complete list of CAC facilities, see
the “CAC Facilities” chapter. Beginning the week
following Thanksgiving Break (November) each year, applications will
be accepted for the following academic year (July 1 through June
30). Certain groups are given priority to schedule traditional events
prior to this date (i.e. Commencement, Spring Weekend, etc.) Thus:
At 9AM on Monday, November 29, 2004, CAC will begin accepting
reservation requests for events occurring between July 1, 2005 and
June 30, 2006. At 9AM on Monday, November 28, 2005, CAC will
begin accepting reservation requests for events occurring between July
1, 2006 and June 30, 2007. Note: Promotional spaces (Student Center
Posters, Infinite Corridor Panels, Lobby 10 Booths, Stata Student
Street Tables and Student Center Tables) operate under different
opening dates and reservation periods. Please see the description of
each kind of promotional space in the chapter on “Advertising
and Promoting Events” for this information.
Once the reservation books are officially open, organizations may
reserve facilities at any time during that academic year. Since
facilities are in high demand, it is recommended that
you plan well in advance and submit all applications when the books
initially open. All requests are considered in the order in which
they are received.
CAC FACILITY RESERVATION STEPS FOR
STUDENT ORGANIZATIONS
1.
Make sure that your organization has either recognition from the
Association of Student Activities (ASA) (W20-401, 253-2696) or special
permission from the Student Activities Office (SAO) (W20-549,
253-6777). Refer to web.mit.edu/asa/www/home.html for additional
information.
2.
A completed Authorized Signature List for your organization must be up
to date on the ASA database. The person reserving space on behalf of
your group must be one of the five members on the web-based list.
3.
Check with CAC for availability of facilities.
4.
Obtain and complete a Student Space Application Form. Please note that
this form is an application. Filling it out and returning it to CAC
does not ensure you have the space. You do not have the space until
you receive an email confirmation from CAC. Reserving Facilities >
Athletic > Association of Student > Student Activities Reservations
Office Activities (ASA) Office (SAO) W32-135, 253-4916 W20-401,
253-2696 W20-549, 253-6777 5
5.
Return completed Application Form(s) to CAC: at least two (2)
working days in advance of your requested date for small events that
do not require additional services or do not meet the criteria for
Event Registration. at least ten (10) working days in advance
of your requested date for major events (parties, performances,
lectures, concerts, etc.). This is necessary as additional time is
needed to register your event, arrange technical details, and approve
any contracts. See the “Event Registration” chapter
for more details. Reserving Facilities
6.
Publicize and begin ticket sales
ONLY AFTER:
you receive an email confirmation
;
from CAC
AND
you have completed the Event
“ Registration process, if required
Guidelines for Requesting
Event Space
Student organizations may only request a total of three
(3) dates per term in any of the major event spaces
that fall on a Thursday, Friday, or Saturday night.
Requests for consecutive weekends will not be granted.
Party facilities include Lobdell, Sala de Puerto Rico,
and Morss Hall. Multiple locations for the same date
may not be requested. This does not apply to theatre
productions. For additional information, see the
“Cancellation Policy” section on the opposite page.
6
”
AND
all technical details for the event are
finalized with the CAC staff.
7.
If an organization cancels an event or chooses not to use a facility
after it is reserved, the event organizer must complete a cancellation
form. Failure to cancel a space will result in fines (please see the
“Cancellation Policy” section on the opposite page).
======================================================================
yiLFS -len
