[688] in Enterprise Print Delivery Team
Re: Expanding the InfoPrint Manager Software License
daemon@ATHENA.MIT.EDU (Theresa M Regan)
Wed Nov 15 11:01:47 2000
Message-Id: <200011151601.LAA23288@melbourne-city-street.MIT.EDU>
Date: Wed, 15 Nov 2000 11:01:40 -0500
To: David F Lambert <LAMBERT@MITVMA.MIT.Edu>
From: Theresa M Regan <tregan@MIT.EDU>
Cc: Roger A Roach <RAR@MIT.EDU>, Bob Ferrara <rferrara@MIT.EDU>,
Greg Anderson <GANDERSO@MIT.EDU>,
Enterprise Printing Delivery Project Team <printdel@MIT.EDU>,
Peter B Kelley <KELLEY@MIT.EDU>, Kenneth Higgins <khiggins@MIT.EDU>,
"Susan S. Minai-Azary" <azary@MIT.EDU>
In-Reply-To: <v04020a03b63847f2827f@[18.152.0.243]>
Mime-Version: 1.0
Content-Type: text/plain; charset="us-ascii"
Hi Dave,
When we chatted about IPM and the potential "administrative" (SAP) print
queues, I expressed interest in a common solution and not to differentiate
the Athena print queues between academic and administrative. Today, so we
know which queues need to be created in SAP, we segregate them by print
servers (arbor-eater and fiber).
Like an abundance of SAP R/3 user accounts, there are plenty of SAP R/3
print queues which have not seen a print request either. Today, the
printers/print queues exceed 630 and at last query... approximately 25%
had not sent a print request via the queue for xxxx period of time. I
would need to check again on the date parameters. I just looked at another
list and there are 50 printers which would not work properly today. More
than likely, the printer has been relocated, renamed, replaced, etc. and
the corresponding "clean-up" has not been done.
At the moment, this fund is over extended by approximately $200K. Before
agreeing, what does the current license cover? What number of printers?
Thanks,
Theresa
At 09:15 AM 11/15/2000 -0500, Susan S. Minai-Azary wrote:
>Dave
>
>I have no problem with a just in case purchase if those close to the issue,
>Bob, Greg, and your team, think it is a good decision. I would assume this
>would not change future arguments into 'since we already own this, or the
>price is right'. This kind of purchase would have to mean that the related
>discovery is done a little differently in the future. We already have a
>history on this kind of purchase as a few years ago we spent 15K just in
>case EDI was not ready for COEUS.
>
>BTW, Theresa is managing the software pool with Ken this year. I remain
>interested but do not have a primary role.
>
>On another note, 17K is below the limit of large purchases that we were
>originally allocating to the pool. We had decided that purchases over 30K
>would go here. However, since this is an add on Theresa may see this
>differently or may want to change the rules.
>
>Susan
>
> At 8:17 AM -0500 11/15/00, David F Lambert wrote:
>>Susan & Theresa,
>>
>>When the print delivery team negotiated the contract for IPM, IBM
>>made a pricing mistake in our favor as well as giving us a heavy
>>discount. Their IPM pricing is a tier structure based on the number
>>and size of the printers to be managed by IPM. At the time, we also
>>requested a special discounted pricing option to expand the IPM license
>>to manage the additional ~500 distributed SAP printers. We are
>>~4 months into the 6 month pricing fuse to invoke that option.
>>
>>Greg & Bob have agreed to the project team's suggestion that evaluating
>>the movement of the SAP printers from Athena Print Services (APS) to
>>IPM is out of scope for the current delivery project. Please recall
>>that we are chartered to handle central printing issues. Therefore,
>>Bob & Greg agree that a discovery project will be needed to perform
>>this evaluation. I've only had brief informal discussions with Theresa
>>on the topic but also assured her there would be a formal review.
>>
>>With only two months remaining on the 180 day fuse, Greg, Bob and the
>>team agree we should not rush this discovery effort. The special
>>pricing to expand the license is a great deal which we'll lose
>>in two more months. The license enhancement to pick up the additional
>>~500 printers also pushes us over the maximum threshold to manage
>>an infinite number of printers at no additional cost. The special
>>pricing option is an additional $17K. Bob, Greg & the team feel
>>this is a good investment and buys us some time to do the discovery
>>effort right. Minimal additional software support costs would be
>>paid for by ASOP.
>>
>>Therefore, we would like approval and funding from Susan's managed
>>software budget to invoke the option to enhance the IPM license
>>at a one time cost of $17K. Since other parties on the recipient
>>list have agreed to this plan, we're only looking for nods of
>>approval from Susan & Theresa. Thanks for considering this proposal!
>>
>>Dave (for the Enterprise Print Delivery Team)
>>
>>ps for Susan: Thanks for funding the ~$35K for the original IPM license!
>
