[687] in Enterprise Print Delivery Team
Re: Expanding the InfoPrint Manager Software License
daemon@ATHENA.MIT.EDU (Susan S. Minai-Azary)
Wed Nov 15 09:15:37 2000
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In-Reply-To: <10011151338.AA23302@MIT.EDU>
Date: Wed, 15 Nov 2000 09:15:23 -0500
To: David F Lambert <LAMBERT@MITVMA.MIT.Edu>, Theresa M Regan <TREGAN@MIT.EDU>
From: "Susan S. Minai-Azary" <azary@MIT.EDU>
Cc: Roger A Roach <RAR@MIT.EDU>, Bob Ferrara <rferrara@MIT.EDU>,
Greg Anderson <GANDERSO@MIT.EDU>,
Enterprise Printing Delivery Project Team <printdel@MIT.EDU>,
Peter B Kelley <KELLEY@MIT.EDU>, Kenneth Higgins <khiggins@MIT.EDU>
Dave
I have no problem with a just in case purchase if those close to the issue,
Bob, Greg, and your team, think it is a good decision. I would assume this
would not change future arguments into 'since we already own this, or the
price is right'. This kind of purchase would have to mean that the related
discovery is done a little differently in the future. We already have a
history on this kind of purchase as a few years ago we spent 15K just in
case EDI was not ready for COEUS.
BTW, Theresa is managing the software pool with Ken this year. I remain
interested but do not have a primary role.
On another note, 17K is below the limit of large purchases that we were
originally allocating to the pool. We had decided that purchases over 30K
would go here. However, since this is an add on Theresa may see this
differently or may want to change the rules.
Susan
At 8:17 AM -0500 11/15/00, David F Lambert wrote:
>Susan & Theresa,
>
>When the print delivery team negotiated the contract for IPM, IBM
>made a pricing mistake in our favor as well as giving us a heavy
>discount. Their IPM pricing is a tier structure based on the number
>and size of the printers to be managed by IPM. At the time, we also
>requested a special discounted pricing option to expand the IPM license
>to manage the additional ~500 distributed SAP printers. We are
>~4 months into the 6 month pricing fuse to invoke that option.
>
>Greg & Bob have agreed to the project team's suggestion that evaluating
>the movement of the SAP printers from Athena Print Services (APS) to
>IPM is out of scope for the current delivery project. Please recall
>that we are chartered to handle central printing issues. Therefore,
>Bob & Greg agree that a discovery project will be needed to perform
>this evaluation. I've only had brief informal discussions with Theresa
>on the topic but also assured her there would be a formal review.
>
>With only two months remaining on the 180 day fuse, Greg, Bob and the
>team agree we should not rush this discovery effort. The special
>pricing to expand the license is a great deal which we'll lose
>in two more months. The license enhancement to pick up the additional
>~500 printers also pushes us over the maximum threshold to manage
>an infinite number of printers at no additional cost. The special
>pricing option is an additional $17K. Bob, Greg & the team feel
>this is a good investment and buys us some time to do the discovery
>effort right. Minimal additional software support costs would be
>paid for by ASOP.
>
>Therefore, we would like approval and funding from Susan's managed
>software budget to invoke the option to enhance the IPM license
>at a one time cost of $17K. Since other parties on the recipient
>list have agreed to this plan, we're only looking for nods of
>approval from Susan & Theresa. Thanks for considering this proposal!
>
>Dave (for the Enterprise Print Delivery Team)
>
>ps for Susan: Thanks for funding the ~$35K for the original IPM license!
