[2289] in Enterprise Print Delivery Team
FY 2003 Budget Update
daemon@ATHENA.MIT.EDU (James D. Bruce)
Mon Feb 18 08:35:03 2002
Resent-From: David F Lambert <LAMBERT@MITVMA.MIT.EDU>
Resent-To: Datacenter Operations Services <DOST@MITVMA.MIT.EDU>,
Enterprise Printing Delivery Project Team <printdel@MIT.EDU>
Resent-Reply-To: David F Lambert <LAMBERT@MITVMA.MIT.EDU>
Mime-Version: 1.0
Message-Id: <p0501041fb892d3382b4e@[18.90.1.50]>
Date: Sat, 16 Feb 2002 15:51:30 -0500
To: itlt@MIT.EDU, ilead@MIT.EDU, isprs@MIT.EDU
From: "James D. Bruce" <jdb@MIT.EDU>
DOST & Printdel,
Below you'll find an FY03 budget update from Jim Bruce. Please note
1) the additional dollars requested to provide 24x7 data center operations
support
2) the additional dollars for supporting infrastructure applications
such as the new printing service
-Dave
----------------------------Original message----------------------------
I write to bring you up to date on the FY 2003 budget development and
review process for Information Systems.
My last update was on November 8 when I wrote to thank you for your
work in building IS's FY 2003 budget. At that time I also outlined
my learnings
from the process and talked about the next steps.
Since then, we completed the IS budget proposal and submitted it to the
Executive Vice President and the Provost on December 26. On February 12,
I met with them and their staff to review our proposal and to address
questions they had. Our proposal included ten specific requests split
equally between requests for new "base-general" monies and requests
for authorization to spend revenues from telephone and network rates.
Specifically, we requested:
New base-general funding
o Support of infrastructure applications $ 600,000
(E.g., IXOS, IPM, EDI, ClearCommerce, etc.)
o Increased software maintenance costs 435,000
o 24 X 7 operational support for the W91 120,000
Data Center
o Deployment of WinAthena 345,000
o Support for Communications Strategist and 250,000
Benchmark Analyst roles ___________
$ 1,740,000
Spending authorization
o Depreciation and interest for the new $ 2,600,000
telephone switch
o Depreciation for single-mode fiber 500,000
o Increase commodity internet bandwidth 250,000
o Increased contractor costs for network and 250,000
telephone jack installations
o Correction of an understatement of 200,000
depreciation and interest in FY 2002 ___________
$ 3,800,000
The meeting last Tuesday went well. I believe this was due, in part, to
the thorough job we did in preparing the budget proposals. Also, the
Executive Vice President and the Provost are more knowledgeable about our
work as a result of the departmental review that is nearing an end. I left
the meeting feeling good about our proposal's reception. However, no
decisions were made as to how much, if any, of the requested funding
or spending authorization will be provided for FY 2003.
In discussions since the budget meeting, Mr. Curry has noted that the
Institute's endowment, like the stock market, has declined significantly
over the past two years. In addition, the Institute has significant
commitments to finish buildings that are now under construction. In this
regard, he also noted that Simmons Hall, the Sidney and Pacific Street
Graduate Dorm, and the Sports and Fitness Center will be finished by
September and will begin to incur operating costs at that time. Both these
demands for funding have priority and, thus, decrease the funding available
to meet the needs of academic departments and operating units like IS.
Once decisions on our budget proposals are made -- and I don't expect this
to occur until the last week of this month -- we will need to review them
in the context of IS's priorities and re-budget the funds available to us.
I anticipate that we will not get all the funding that we have requested.
In fact, we might get no budget increase or even experience a budget
reduction.
Even though we will not receive the decisions on our budget requests until
late in the month, we still must enter detailed cost object budgets into
NIMBUS, the Budget and Financial Planning Office's system, by February 28.
In order to meet this deadline, I have asked ISFT to take the FY 2003
budget submissions and the funding decisions we receive, and develop
detailed cost object budgets for entry into NIMBUS. These budgets will
serve as place holders so that the Institute's budget will be correct.
Please note: these budgets _do_not_ represent the approved budget for any
IS team. These budgets will be adjusted to reflect those decisions IS will
make based upon our priorities after we know what funding we will have.
The resulting adjusted budgets will be the approved FY 2003 team budgets.
Once I receive decisions on our budget requests from Mr. Curry, we will
begin a process in IS to review the resources available to us in the
context of our priorities and those constraints that have been placed on
the use of these resources.
The first step will be to review and discuss our major work priorities.
This will include identification of work we will need to stop doing
and communication of these decisions to the Executive Vice President,
the
Provost, and our customers. After we have some feedback, we will
reassess our decisions and allocate our funds appropriately. These
activities will
involve the ITLT, ISFT, and team leaders towards the end of February and
beginning of March.
Our intention is to complete this entire process, including updating the
IS budgets in NIMBUS, by March 31. Budgets for FY 2003 will become final
at that point.
I hope that this update has been helpful. I will keep you informed as we
learn more and begin to finalize our FY 2003 budgets. In the interim,
I will try to address any questions that you might have if you send them
to me.
....................................................................jim
=======================================================================
James D. Bruce jdb@mit.edu
Professor of Electrical Engineering and 617.253.3103 Voice
Vice President for Information Systems 617.253.0750 Fax
Massachusetts Institute of Technology
77 Massachusetts Avenue, Room 10-219
Cambridge, MA 02139-4307
