[838] in magellan
Status Report/ LSA Discovery
daemon@ATHENA.MIT.EDU (Cathi D. Levine)
Tue Feb 4 21:44:37 2003
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Date: Tue, 4 Feb 2003 21:44:26 -0500
To: magellan@mit.edu
From: "Cathi D. Levine" <cathi@MIT.EDU>
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Accomplishments past period:
-Reviewed vendor software solutions.
-Visited a peer institution for interview and demo of their chosen
software solution.
-Explored and tested newest cgie mail with IS team members in
conjunction with Clear Commerce as possible solution for on-line
credit card processing component
-Drafted a process flow chart for the registration process from the
attendee perspective
-Identified additional requirements questions and presented them to
Linguistics.
Goals for the coming period:
-Write a request for proposal for potential outsource or software vendors
-Identify additional vendors to receive RFP
-Complete list of LSA requirements--some items currently pending
-Distribute RFP
Next community milestone:
None
Issues:
The direct LSA liaison on campus is a representative from the
Linguistics Department. Complete requirements for the system were
not disclosed at the outset of the Discovery process. This is
evidenced by the registration data and forms that can currently be
found on the LSA 03 registration web site. Consequently a list of
questions was created and and given to Linguistics for further
clarification with regard to the registration process, and with
regard to data collection. It is difficult to move forward without
full clarification.
The current thought is that an outside vendor solution to handle the
entire registration process may be the most feasible. However, the
Linguistics Department has expressed a strong interest in keeping the
project in-house, leaving the custom-build or off-the shelf software
option open to further exploration.
Key learnings:
One popular software (in use currently by 84 peer institutions
nation-wide), Conference Programmer, was reviewed. Some features of
the program are desirable--robust database, credit card processing,
clean web interface. Some possible negatives were noted-- only
operates on windows platform, ecommerce partner is VeriSign (MIT
supports Clear Commerce), no customization option to better meet
in-house needs.
Team dynamics:
The team has very good chemisty. The Conference Services side of the
team unfortunately was tied up during the December and January months
due to a large event, and continues to struggle with increasingly
demanding schedule.
Additional comments:
None.
--
===========================================
Cathi Di Iulio Levine
Manager, Conference Services
MIT Conference Services, Events and Information Center
Room 12-156
77 Massachusetts Avenue
Cambridge, MA 02139-4307
617-253-1769 (phone) 617-258-7005 (fax)
cathi@mit.edu
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<div><b><br></b></div>
<div><b>Accomplishments past period:</b></div>
<div><br></div>
<div>-Reviewed vendor software solutions.</div>
<div>-Visited a peer institution for interview and demo of their
chosen software solution.</div>
<div>-Explored and tested newest cgie mail with IS team members in
conjunction with Clear Commerce as possible solution for on-line
credit card processing component</div>
<div>-Drafted a process flow chart for the registration process from
the attendee perspective</div>
<div>-Identified additional requirements questions and presented them
to Linguistics.</div>
<div><br></div>
<div><b>Goals for the coming period:</b></div>
<div><br></div>
<div>-Write a request for proposal for potential outsource or software
vendors</div>
<div>-Identify additional vendors to receive RFP</div>
<div>-Complete list of LSA requirements--some items currently
pending<x-tab>
</x-tab></div>
<div>-Distribute RFP</div>
<div><br></div>
<div><b>Next community milestone:</b></div>
<div><x-tab> </x-tab></div>
<div>None</div>
<div><x-tab> </x-tab></div>
<div><b>Issues:</b></div>
<div><br></div>
<div>The direct LSA liaison on campus is a representative from the
Linguistics Department. Complete requirements for the system
were not disclosed at the outset of the Discovery process. This
is evidenced by the registration data and forms that can currently be
found on the LSA 03 registration web site. Consequently a list
of questions was created and and given to Linguistics for further
clarification with regard to the registration process, and with
regard to data collection. It is difficult to move forward
without full clarification.</div>
<div><br></div>
<div>The current thought is that an outside vendor solution to handle
the entire registration process may be the most feasible. However, the
Linguistics Department has expressed a strong interest in keeping the
project in-house, leaving the custom-build or off-the shelf software
option open to further exploration.</div>
<div><br></div>
<div><b>Key learnings:</b></div>
<div><br></div>
<div>One popular software (in use currently by 84 peer institutions
nation-wide), Conference Programmer, was reviewed. Some features of
the program are desirable--robust database, credit card processing,
clean web interface. Some possible negatives were noted-- only
operates on windows platform, ecommerce partner is VeriSign (MIT
supports Clear Commerce), no customization option to better meet
in-house needs.</div>
<div><br></div>
<div><b>Team dynamics:</b></div>
<div><br></div>
<div>The team has very good chemisty. The Conference Services
side of the team unfortunately was tied up during the December and
January months due to a large event, and continues to struggle with
increasingly demanding schedule.</div>
<div><br></div>
<div><br></div>
<div><b>Additional comments:</b></div>
<div><br></div>
<div>None.</div>
<div>-- <br>
<br>
===========================================<br>
Cathi Di Iulio Levine<br>
Manager, Conference Services<br>
MIT Conference Services, Events and Information Center<br>
Room 12-156<br>
77 Massachusetts Avenue<br>
Cambridge, MA 02139-4307<br>
617-253-1769 (phone) 617-258-7005 (fax)<br>
cathi@mit.edu<br>
===========================================</div>
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