[675] in magellan
Re: Magellan bi-weekly rpt
daemon@ATHENA.MIT.EDU (Ed Dolan)
Mon Sep 17 08:48:18 2001
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In-Reply-To: <200109131650.MAA14486@melbourne-city-street.mit.edu>
Date: Mon, 17 Sep 2001 08:48:13 -0400
To: Ayca Darcan <adarcan@mit.edu>, magellan@mit.edu
From: Ed Dolan <edolan@MIT.EDU>
Cc: athletics-discovery@mit.edu, clroyer@mit.edu
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Here is the link I had mentioned on Thursday for some information on
the current IS structure:
http://web.mit.edu/is/neworg.html
At 12:51 PM -0400 9/13/2001, Ayca Darcan wrote:
>Project Name: Athletics Discovery
>Project Lead: Ayca Darcan
>Report Date: 9/13/01
>Project Notebook: http://web.mit.edu/is/discovery/athletics/
>
>
>Accomplishments past period:
>
>- Scope of the phase 1 of the project is determined as PE
>registration systems and reporting, and NCAA Eligibility.
>Sports Events Scheduling, Facilities scheduling and MIT Athletic
>Card uses are included in the second phase. Evaluations of coaches
>is also identied as a future item.
>
>- Timeline for phase 1 is identified with a deadline of end of October '01.
>
>- Customer needs and wants are listed for components of phase 1.
>Related to that, more information is gathered on what the current
>system does and does not.
>
>- For peer instituition surveys, criteria to select instutions are
>considered. Universities to be contacted and questions to be used
>are determined.
>
>- Identified educational institutions are contacted by phone. Based
>on the result, some other instituitions are identified to expand our
>search and some already-contacted schools are identified as to
>further survey. This effort is still continuing.
>
>- A software package from NCAA for eligibility management is being
>examined as a possible solution.
>
>- AthleticsBusiness web site is being searched for other third party
>software solutions for Phase 1 components.
>
>- As one of the possible solutions, integrating Academic subject
>registration system and PE registration system is searched in terms
>of high-level IT components and main business processes. Existing PE
>registration systems is drafted in a basic schema. More information
>is collected on existing Academic subject registration system
>components.
>
>- Scenarios for final report is being collected.
>
>- Institute-wide Student Information Systems (SIS) software
>solutions and their applicability to this discovery project's first
>phase is discussed.
>
>- Met with Mary Callahan to discuss possible solutions, approaches
>to work in a more integrated fashion.
>
>- The effect of the future SIS solutions project going on at the
>same time with this discovery project is being considered.
>
>
>Goals for the coming period:
>
>- Complete school surveys, organize and record data collected.
>- Complete searching NCAA software as a solution for Eligibility piece.
>- Learn more about the MIT's Eligibility component and needs.
>- Look more into third party solutions search and structurize this search.
>- Consider alternative solutions aiming more integration with
>existing systems such as HASS-D lottery, integration at different
>levels (not process-wise but database integration etc).
>- The effect of the future SIS solutions project going on at the
>same time with this discovery project needs to be further discussed.
>- Discuss some PE process changes and their possible effects such as
>different timing for registration.
>
>
>Issues:
>
>We can use more people in the core team, with IT background to help
>searching technical specifics of third party software solutions,
>other schoolss implementation and existing systems integrations.
>
>
>Key learnings:
>
>Data collection from the peer institutions and third party software
>solutions is still continuing.
>The result of this will also determine some of further steps.
>
>Process-wise integration of academic registration systems and PE
>registration systems did not look very useful. Integration in
>different levels and ways will be considered.
>
>
>Team dynamics:
>
>Lynn Couturier, new PE Director, joined the team.
>
>
>Additional comments:
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<div>Here is the link I had mentioned on Thursday for some information
on the current IS structure:</div>
<div>http://web.mit.edu/is/neworg.html</div>
<div><br></div>
<div>At 12:51 PM -0400 9/13/2001, Ayca Darcan wrote:</div>
<blockquote type="cite" cite>Project Name: Athletics Discovery<br>
Project Lead: Ayca Darcan<br>
Report Date: 9/13/01<br>
Project Notebook:<font color="#0000FF"><u>
http://web.mit.edu/is/discovery/athletics</u></font><u>/<br>
<br>
<br>
<font color="#000000">Accomplishments past period:<br>
<br>
</font></u><font color="#000000">- Scope of the phase 1 of the project
is determined as PE registration systems and reporting, and NCAA
Eligibility.<br>
Sports Events Scheduling, Facilities scheduling and MIT Athletic Card
uses are included in the second phase. Evaluations of coaches is also
identied as a future item.<br>
<br>
- Timeline for phase 1 is identified with a deadline of end of October
'01.<br>
<br>
- Customer needs and wants are listed for components of phase 1.
Related to that, more information is gathered on what the current
system does and does not.<br>
<br>
- For peer instituition surveys, criteria to select instutions are
considered. Universities to be contacted and questions to be used are
determined.<br>
<br>
- Identified educational institutions are contacted by phone. Based on
the result, some other instituitions are identified to expand our
search and some already-contacted schools are identified as to further
survey. This effort is still continuing.<br>
<br>
- A software package from NCAA for eligibility management is being
examined as a possible solution.<br>
<br>
- AthleticsBusiness web site is being searched for other third party
software solutions for Phase 1 components.<br>
<br>
- As one of the possible solutions, integrating Academic subject
registration system and PE registration system is searched in terms of
high-level IT components and main business processes. Existing PE
registration systems is drafted in a basic schema. More
information is collected on existing Academic subject registration
system components.<br>
<br>
- Scenarios for final report is being collected.<br>
<br>
- Institute-wide Student Information Systems (SIS) software solutions
and their applicability to this discovery project's first phase is
discussed.<br>
<br>
- Met with Mary Callahan to discuss possible solutions, approaches to
work in a more integrated fashion.<br>
<br>
- The effect of the future SIS solutions project going on at the same
time with this discovery project is being considered.<br>
<br>
<br>
<u>Goals for the coming period:<br>
<br>
</u>- Complete school surveys, organize and record data collected.<br>
- Complete searching NCAA software as a solution for Eligibility
piece.<br>
- Learn more about the MIT's Eligibility component and needs.<br>
- Look more into third party solutions search and structurize this
search.<br>
- Consider alternative solutions aiming more integration with existing
systems such as HASS-D lottery, integration at different levels (not
process-wise but database integration etc).<br>
- The effect of the future SIS solutions project going on at the same
time with this discovery project needs to be further discussed.<br>
- Discuss some PE process changes and their possible effects such as
different timing for registration.<br>
<br>
<br>
<u>Issues:<br>
<br>
</u>We can use more people in the core team, with IT background to
help searching technical specifics of third party software solutions,
other schoolss implementation and existing systems integrations.<br>
<br>
<br>
<u>Key learnings:<br>
<br>
</u>Data collection from the peer institutions and third party
software solutions is still continuing.<br>
The result of this will also determine some of further steps.<br>
<br>
Process-wise integration of academic registration systems and PE
registration systems did not look very useful. Integration in
different levels and ways will be considered.<br>
<br>
<br>
<u>Team dynamics:</u><br>
<br>
Lynn Couturier, new PE Director, joined the team.<br>
<br>
<br>
<u>Additional comments:</u></font></blockquote>
<div><br></div>
</body>
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