[674] in magellan
Magellan bi-weekly rpt
daemon@ATHENA.MIT.EDU (Ayca Darcan)
Thu Sep 13 12:50:48 2001
Message-Id: <200109131650.MAA14486@melbourne-city-street.mit.edu>
Date: Thu, 13 Sep 2001 12:51:25 -0400
To: magellan@mit.edu
From: Ayca Darcan <adarcan@MIT.EDU>
Cc: athletics-discovery@mit.edu, clroyer@mit.edu
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Project Name: Athletics Discovery <br>
Project Lead: Ayca Darcan<br>
Report Date: 9/13/01<br>
Project Notebook:
<a href="http://web.mit.edu/is/discovery/athletics" eudora="autourl"><font color="#0000FF"><u>http://web.mit.edu/is/discovery/athletics</a>/<br>
<br>
<br>
</font><font color="#000000">Accomplishments past period: <br>
<br>
</u>- Scope of the phase 1 of the project is determined as PE
registration systems and reporting, and NCAA Eligibility.<br>
Sports Events Scheduling, Facilities scheduling and MIT Athletic Card
uses are included in the second phase. Evaluations of coaches is also
identied as a future item.<br>
<br>
- Timeline for phase 1 is identified with a deadline of end of October
'01.<br>
<br>
- Customer needs and wants are listed for components of phase 1. Related
to that, more information is gathered on what the current system does and
does not.<br>
<br>
- For peer instituition surveys, criteria to select instutions are
considered. Universities to be contacted and questions to be used are
determined. <br>
<br>
- Identified educational institutions are contacted by phone. Based on
the result, some other instituitions are identified to expand our search
and some already-contacted schools are identified as to further survey.
This effort is still continuing.<br>
<br>
- A software package from NCAA for eligibility management is being
examined as a possible solution.<br>
<br>
- AthleticsBusiness web site is being searched for other third party
software solutions for Phase 1 components.<br>
<br>
- As one of the possible solutions, integrating Academic subject
registration system and PE registration system is searched in terms of
high-level IT components and main business processes. Existing PE
registration systems is drafted in a basic schema. More information
is collected on existing Academic subject registration system
components.<br>
<br>
- Scenarios for final report is being collected. <br>
<br>
- Institute-wide Student Information Systems (SIS) software solutions and
their applicability to this discovery project's first phase is
discussed.<br>
<br>
- Met with Mary Callahan to discuss possible solutions, approaches to
work in a more integrated fashion.<br>
<br>
- The effect of the future SIS solutions project going on at the same
time with this discovery project is being considered.<br>
<br>
<br>
<u>Goals for the coming period:<br>
<br>
</u>- Complete school surveys, organize and record data collected.<br>
- Complete searching NCAA software as a solution for Eligibility
piece.<br>
- Learn more about the MIT's Eligibility component and needs.<br>
- Look more into third party solutions search and structurize this
search.<br>
- Consider alternative solutions aiming more integration with existing
systems such as HASS-D lottery, integration at different levels (not
process-wise but database integration etc). <br>
- The effect of the future SIS solutions project going on at the same
time with this discovery project needs to be further discussed.<br>
- Discuss some PE process changes and their possible effects such as
different timing for registration. <br>
<br>
<br>
<u>Issues: <br>
<br>
</u>We can use more people in the core team, with IT background to help
searching technical specifics of third party software solutions, other
schoolss implementation and existing systems integrations. <br>
<br>
<br>
<u>Key learnings: <br>
<br>
</u>Data collection from the peer institutions and third party software
solutions is still continuing.<br>
The result of this will also determine some of further steps. <br>
<br>
Process-wise integration of academic registration systems and PE
registration systems did not look very useful. Integration in different
levels and ways will be considered.<br>
<br>
<br>
<u>Team dynamics:</u> <br>
<br>
Lynn Couturier, new PE Director, joined the team. <br>
<br>
<br>
<u>Additional comments: </font></u>
<BR>
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