[996] in I/T Delivery
Fwd: End of December report for IS Web Redesign Project
daemon@ATHENA.MIT.EDU (Christine M. Cavanna)
Thu Jan 9 15:39:35 2003
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Date: Thu, 9 Jan 2003 15:39:28 -0500
To: delivery@mit.edu
From: "Christine M. Cavanna" <cavanna@MIT.EDU>
Cc: isweb@mit.edu
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>Ooops -- report date change to reflect current year... :-)
>Date: Thu, 9 Jan 2003 15:35:44 -0500
>To: delivery@mit.edu
>From: "Christine M. Cavanna" <cavanna@MIT.EDU>
>Subject: End of December report for IS Web Redesign Project
>Cc: isweb@mit.edu
>
>Project Name: IS Web Redesign Project
>Project Leader: Christine Cavanna
> Jeff Reed
>Report Date: January 8, 2003
>URL: http://web.mit.edu/is/delivery/isweb/
>
>Accomplishments in December
>- Finalized Guidelines and Policies for adding, maintaining and
> auditing IS web pages.
>- Continued to refine Products and Services for an alphabetic listing to
> be including in the new web site.
>- Continued work on content for topic pages.
>- Continued work on content matrix, site map and product summary pages.
>- Interviewed a candidate to work on collecting and compiling content for the
> site.
>
>Goals for January
>- Continue working with staff on content for Topic Pages of the web site.
>- Continue development, research and data gathering for content of various
> web site pages.
>- Work on drafting an Implementation Plan -- phase in approach
>- Finalize list of Products & Services to be used in the Alphabetical
> listing page on new web site.
>- Hire Samantha Conte as a voucher to work on content for the web site - part-
> time now through June 2003.
>- Interview another potential candidates for collecting and compiling
> content.
>- Continue to fill in Content Matrix
>- Meeting w/Publications team on 1/16 to review status of content for topic
> sections and set out a timeline to follow for phase I.
>- Finalize templates in HTML
>- Run testing on HTML templates with a couple members of the Advisory Council.
>- Continue outreach to staff in IS for input on site and plan for review
> at an ILEAD meeting.
>- Send infosys update on project end of month.
>- Meet w/Jeff Schiller to discuss options for housing the newly designed web
> site - 1/14.
>- Set up meeting w/Harold Pakulat to discuss Oracle databases, resources and
> options for having parts of the web site fed in this manner. Pros & cons
>
>
>Next Community Milestone
>- NOTE: There will not be a milestone that is visible to the community (MIT)
> until the implementation of the new pages. However, there are planned check
> in's with the Advisory Council, IS staff and with Usability testers during
> the project.
>
>
>Issues/Learnings (ongoing)
>- Project is very large based on size of Web site
>- There will need to be many sub-teams to keep critical check-ins
>for usability
> testing, quality assurance and information architecture throughout
>the project
>- Team will need to propose an implementation plan regarding how the
> content will be converted/transferred into the newly designed site; by whom;
> and by when (this will need to be a phased approach). This may be the
> largest part of the task.
>- No matter what direction is finally decided on with the site, we will not
> be able to please everyone.
>- Team spent a lot of time in Design phase; some extra time can be attributed
> to timing issues and delays in schedules over the summer months. Another
> reason has been a difficulty to come to consensus on design color, layout
> and labelling. At beginning of project we decided to use the
>consensus model
> for decision making, however we did not clearly document that and a fall
> back position. We have now identified that we will use consensus
>with a fall
> back of Sponsors and team leads if no decision at team level.
>
>
>Team Dynamics
>- Need to keep energy levels up as we move into the next phase; a lot of
> content to be reviewed, written and decisions to be made.
>- Team dynamics have improved significantly now that we are through the design
> phase.
>--
>=============================================================================
>Christine M. Cavanna cavanna@mit.edu
>Senior Project Manager and 617.253.9814 Voice
> Special Asst to the VP for Information Systems 617.253.0750 Fax
>Massachusetts Institute of Technology
>77 Massachusetts Avenue Room 10-219
>Cambridge, MA 02139-4307
>=============================================================================
--
=============================================================================
Christine M. Cavanna cavanna@mit.edu
Senior Project Manager and 617.253.9814 Voice
Special Asst to the VP for Information Systems 617.253.0750 Fax
Massachusetts Institute of Technology
77 Massachusetts Avenue Room 10-219
Cambridge, MA 02139-4307
=============================================================================
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<html><head><style type="text/css"><!--
blockquote, dl, ul, ol, li { margin-top: 0 ; margin-bottom: 0 }
--></style><title>Fwd: End of December report for IS Web Redesign
Projec</title></head><body>
<blockquote type="cite" cite>Ooops -- report date change to reflect
current year... :-)</blockquote>
<div><br>
<br>
<br>
</div>
<blockquote type="cite" cite>Date: Thu, 9 Jan 2003 15:35:44
-0500</blockquote>
<blockquote type="cite" cite>To: delivery@mit.edu<br>
From: "Christine M. Cavanna" <cavanna@MIT.EDU><br>
Subject: End of December report for IS Web Redesign Project<br>
Cc: isweb@mit.edu<br>
</blockquote>
<blockquote type="cite" cite>Project Name: IS Web Redesign
Project</blockquote>
<blockquote type="cite" cite>Project Leader: Christine
Cavanna</blockquote>
<blockquote type="cite"
cite
> <span
></span> Jeff Reed</blockquote>
<blockquote type="cite" cite>Report Date: January 8, 2003</blockquote>
<blockquote type="cite" cite>URL:<font color="#0000FF"><u>
http://web.mit.edu/is/delivery/isweb/</u></font></blockquote>
<blockquote type="cite" cite><u><br></u></blockquote>
<blockquote type="cite" cite><u>Accomplishments in
December</u></blockquote>
<blockquote type="cite" cite>- Finalized Guidelines and Policies for
adding, maintaining and</blockquote>
<blockquote type="cite" cite> auditing IS web
pages.</blockquote>
<blockquote type="cite" cite>- Continued to refine Products and
Services for an alphabetic listing to</blockquote>
<blockquote type="cite" cite> be including in the new web
site.</blockquote>
<blockquote type="cite" cite>- Continued work on content for topic
pages.</blockquote>
<blockquote type="cite" cite>- Continued work on content matrix, site
map and product summary pages.</blockquote>
<blockquote type="cite" cite>- Interviewed a candidate to work on
collecting and compiling content for the</blockquote>
<blockquote type="cite" cite> site.</blockquote>
<blockquote type="cite" cite> </blockquote>
<blockquote type="cite" cite><u>Goals for January</u></blockquote>
<blockquote type="cite" cite>- Continue working with staff on content
for Topic Pages of the web site.</blockquote>
<blockquote type="cite" cite>- Continue development, research and data
gathering for content of various</blockquote>
<blockquote type="cite" cite> web site pages.</blockquote>
<blockquote type="cite" cite>- Work on drafting an Implementation Plan
-- phase in approach</blockquote>
<blockquote type="cite" cite>- Finalize list of Products &
Services to be used in the Alphabetical</blockquote>
<blockquote type="cite" cite> listing page on new web
site.</blockquote>
<blockquote type="cite" cite>- Hire Samantha Conte as a voucher to
work on content for the web site - part-</blockquote>
<blockquote type="cite" cite> time now through June
2003.</blockquote>
<blockquote type="cite" cite>- Interview another potential candidates
for collecting and compiling</blockquote>
<blockquote type="cite" cite> content.</blockquote>
<blockquote type="cite" cite>- Continue to fill in Content
Matrix</blockquote>
<blockquote type="cite" cite>- Meeting w/Publications team on 1/16 to
review status of content for topic</blockquote>
<blockquote type="cite" cite> sections and set out a timeline to
follow for phase I.</blockquote>
<blockquote type="cite" cite>- Finalize templates in HTML</blockquote>
<blockquote type="cite" cite>- Run testing on HTML templates with a
couple members of the Advisory Council.</blockquote>
<blockquote type="cite" cite>- Continue outreach to staff in IS for
input on site and plan for review</blockquote>
<blockquote type="cite" cite> at an ILEAD meeting.</blockquote>
<blockquote type="cite" cite>- Send infosys update on project end of
month.</blockquote>
<blockquote type="cite" cite>- Meet w/Jeff Schiller to discuss options
for housing the newly designed web</blockquote>
<blockquote type="cite" cite> site - 1/14.</blockquote>
<blockquote type="cite" cite>- Set up meeting w/Harold Pakulat to
discuss Oracle databases, resources and</blockquote>
<blockquote type="cite" cite> options for having parts of the
web site fed in this manner. Pros & cons</blockquote>
<blockquote type="cite" cite><br></blockquote>
<blockquote type="cite" cite><br></blockquote>
<blockquote type="cite" cite><u>Next Community
Milestone</u></blockquote>
<blockquote type="cite" cite>- NOTE: There will not be a
milestone that is visible to the community (MIT)</blockquote>
<blockquote type="cite" cite> until the implementation of the
new pages. However, there are planned check</blockquote>
<blockquote type="cite" cite> in's with the Advisory Council, IS
staff and with Usability testers during</blockquote>
<blockquote type="cite" cite> the project.</blockquote>
<blockquote type="cite" cite><br></blockquote>
<blockquote type="cite" cite> </blockquote>
<blockquote type="cite" cite><u>Issues/Learnings
(ongoing)</u></blockquote>
<blockquote type="cite" cite>- Project is very large based on size of
Web site</blockquote>
<blockquote type="cite" cite>- There will need to be many sub-teams to
keep critical check-ins for usability</blockquote>
<blockquote type="cite" cite> testing, quality assurance and
information architecture throughout the project</blockquote>
<blockquote type="cite" cite>- Team will need to propose an
implementation plan regarding how the</blockquote>
<blockquote type="cite" cite> content will be
converted/transferred into the newly designed site; by
whom;</blockquote>
<blockquote type="cite" cite> and by when (this will need to be
a phased approach). This may be the</blockquote>
<blockquote type="cite" cite> largest part of the
task.</blockquote>
<blockquote type="cite" cite>- No matter what direction is finally
decided on with the site, we will not</blockquote>
<blockquote type="cite" cite> be able to please
everyone.</blockquote>
<blockquote type="cite" cite>- Team spent a lot of time in Design
phase; some extra time can be attributed</blockquote>
<blockquote type="cite" cite> to timing issues and delays in
schedules over the summer months. Another</blockquote>
<blockquote type="cite" cite> reason has been a difficulty to
come to consensus on design color, layout</blockquote>
<blockquote type="cite" cite> and labelling. At beginning
of project we decided to use the consensus model</blockquote>
<blockquote type="cite" cite> for decision making, however we
did not clearly document that and a fall</blockquote>
<blockquote type="cite" cite> back position. We have now
identified that we will use consensus with a fall</blockquote>
<blockquote type="cite" cite> back of Sponsors and team leads if
no decision at team level.</blockquote>
<blockquote type="cite" cite><br></blockquote>
<blockquote type="cite" cite><br></blockquote>
<blockquote type="cite" cite><u>Team Dynamics</u></blockquote>
<blockquote type="cite" cite>- Need to keep energy levels up as we
move into the next phase; a lot of</blockquote>
<blockquote type="cite" cite> content to be reviewed, written
and decisions to be made.</blockquote>
<blockquote type="cite" cite>- Team dynamics have improved
significantly now that we are through the design</blockquote>
<blockquote type="cite" cite> phase.</blockquote>
<blockquote type="cite" cite>--<br>
=====================================================================<span
></span>========<br>
Christine M.
Cavanna <span
></span
> <span
></span
> <span
></span> cavanna@mit.edu<br>
Senior Project Manager
and <span
></span
> <span
></span>
617.253.9814 Voice<br>
Special Asst to the VP for Information
Systems
617.253.0750 Fax</blockquote>
<blockquote type="cite" cite>Massachusetts Institute of Technology<br>
77 Massachusetts Avenue Room 10-219<br>
Cambridge, MA 02139-4307<br>
=====================================================================<span
></span>======== </blockquote>
<div><br></div>
<div>-- <br>
=====================================================================<span
></span>========<br>
Christine M.
Cavanna <span
></span
> <span
></span
> <span
></span> cavanna@mit.edu<br>
Senior Project Manager
and <span
></span
> <span
></span>
617.253.9814 Voice<br>
Special Asst to the VP for Information
Systems
617.253.0750 Fax<br>
Massachusetts Institute of Technology<br>
77 Massachusetts Avenue Room 10-219<br>
Cambridge, MA 02139-4307<br>
=====================================================================<span
></span>======== </div>
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