[277407] in TECHWR-L
Re: [TECHWR-L] - Alt-Text stored at the Image level
daemon@ATHENA.MIT.EDU (David Artman)
Tue Dec 9 16:13:34 2025
Date: Tue, 9 Dec 2025 21:13:25 +0000 (GMT)
From: David Artman <david@davidartman.com>
To: "techwr-l@techwr-l.com" <techwr-l@techwr-l.com>
Message-ID: <196584923522207744.0.v2@titan.email>
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Tricky ask.<div><br></div><div>Could you tell us more: <div><div>1) Do=
you use a file-naming convention? If so, how many characters are used to a=
ssemble a file name?</div><div>2) Do you use folders to organize graphics; =
or are they all in one location? </div><div>3) Are all users on the sa=
me OS?</div><div>4) Does your organization's Group Policies allow macros to=
run in Office applications? </div><div><br></div><div>I've got an ide=
a or two, but their viability is affected by the answers to the above quest=
ions. </div><div><br></div><div>David Artman <br><br><div data-si=
gnature-parent=3D"sig-parent">
<signature data-signature-id=3D"local-94f901a9-8098" style=3D"display:t=
able;width:100%;">
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, arial; user-select: inherit; scrollbar-color: var(--scrollbar-active-colo=
r) #0000; box-sizing: border-box;" fr-original-style=3D"font-size: 11pt; fo=
nt-family: sans-serif, arial;">DCA::d.a.d.</span></div>
</signature>
</div> <div>
<br>
<br>
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t;BYAPR04MB47895709B0C6A25E01BEC82CF5A3A@BYAPR04MB4789.namprd04.prod.outloo=
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<div class=3D"flockmail-reply-quote-header" style=3D"displa=
y: block;">
On Tue, Dec 09, 2025, 04:02 PM 'Hanson, Paul R' via TEC=
HWR-L Email Discussion group <techwr-l@techwr-l.com> wrote:
<br>
</div>
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<p class=3D"MsoPlainText">In a folder of screenshots - saved as PNG files -=
that can be used in more than one Word files, I want to write alt-text tha=
t would be stored in the image (somehow) so that if I insert the image in a=
Word file, I don't have to add the
alt-text to that image and then if I insert the image in a second Word fil=
e, I don't have to add the alt-text to that image in the second file. What =
I'm looking for is a way to add the alt-text once, at the image file level,=
so that if I insert the image into
10 Word files, I don't have to add the alt-text in each of those 10 Word f=
iles. I know the mechanics of adding alt-text to the image after it has bee=
n added to the Word file. I want to figure out how to not have to add the a=
lt-text to the same image in multiple
Word files at a one Word file at a time basis. I want the alt-text to be c=
arried into the Word file because (somehow) it's already associated with th=
e image.
<o:p></o:p></p>
<p class=3D"MsoPlainText"><o:p> </o:p></p>
<p class=3D"MsoPlainText">Is it possible to do this if the PNG files is a d=
ifferent graphics file type? For example, if the PNG files were <unknown=
-to-me-file-extension>, the alt-text could be stored in the image.<o:p><=
/o:p></p>
<p class=3D"MsoPlainText"><o:p> </o:p></p>
<p class=3D"MsoPlainText">I know that I can assign alt-text to images in Ro=
boHelp 2022, but we're not using that tool.
<o:p></o:p></p>
<p class=3D"MsoPlainText"><o:p> </o:p></p>
<p class=3D"MsoPlainText">Thank you for any ideas for how to handle this. <=
o:p></o:p></p>
<p class=3D"MsoPlainText"><o:p> </o:p></p>
<p class=3D"MsoPlainText">Paul Hanson<o:p></o:p></p>
<p class=3D"MsoPlainText">IT Manager =E2=80=93 Disaster Recovery | Technica=
l Support & Implementation | University of Iowa Health Care Information=
Systems<o:p></o:p></p>
<p class=3D"MsoNormal"><o:p> </o:p></p>
</div>
<p></p>
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