[277406] in TECHWR-L
[TECHWR-L] - Alt-Text stored at the Image level
daemon@ATHENA.MIT.EDU ('Hanson, Paul R' via TECHWR-L Emai)
Tue Dec 9 16:03:17 2025
From: "'Hanson, Paul R' via TECHWR-L Email Discussion group" <techwr-l@techwr-l.com>
To: "techwr-l@techwr-l.com" <techwr-l@techwr-l.com>
Date: Tue, 9 Dec 2025 21:02:57 +0000
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In a folder of screenshots - saved as PNG files - that can be used in more =
than one Word files, I want to write alt-text that would be stored in the i=
mage (somehow) so that if I insert the image in a Word file, I don't have t=
o add the alt-text to that image and then if I insert the image in a second=
Word file, I don't have to add the alt-text to that image in the second fi=
le. What I'm looking for is a way to add the alt-text once, at the image fi=
le level, so that if I insert the image into 10 Word files, I don't have to=
add the alt-text in each of those 10 Word files. I know the mechanics of a=
dding alt-text to the image after it has been added to the Word file. I wan=
t to figure out how to not have to add the alt-text to the same image in mu=
ltiple Word files at a one Word file at a time basis. I want the alt-text t=
o be carried into the Word file because (somehow) it's already associated w=
ith the image.
Is it possible to do this if the PNG files is a different graphics file typ=
e? For example, if the PNG files were <unknown-to-me-file-extension>, the a=
lt-text could be stored in the image.
I know that I can assign alt-text to images in RoboHelp 2022, but we're not=
using that tool.
Thank you for any ideas for how to handle this.
Paul Hanson
IT Manager =E2=80=93 Disaster Recovery | Technical Support & Implementation=
| University of Iowa Health Care Information Systems
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<p class=3D"MsoPlainText">In a folder of screenshots - saved as PNG files -=
that can be used in more than one Word files, I want to write alt-text tha=
t would be stored in the image (somehow) so that if I insert the image in a=
Word file, I don't have to add the
alt-text to that image and then if I insert the image in a second Word fil=
e, I don't have to add the alt-text to that image in the second file. What =
I'm looking for is a way to add the alt-text once, at the image file level,=
so that if I insert the image into
10 Word files, I don't have to add the alt-text in each of those 10 Word f=
iles. I know the mechanics of adding alt-text to the image after it has bee=
n added to the Word file. I want to figure out how to not have to add the a=
lt-text to the same image in multiple
Word files at a one Word file at a time basis. I want the alt-text to be c=
arried into the Word file because (somehow) it's already associated with th=
e image.
<o:p></o:p></p>
<p class=3D"MsoPlainText"><o:p> </o:p></p>
<p class=3D"MsoPlainText">Is it possible to do this if the PNG files is a d=
ifferent graphics file type? For example, if the PNG files were <unknown=
-to-me-file-extension>, the alt-text could be stored in the image.<o:p><=
/o:p></p>
<p class=3D"MsoPlainText"><o:p> </o:p></p>
<p class=3D"MsoPlainText">I know that I can assign alt-text to images in Ro=
boHelp 2022, but we're not using that tool.
<o:p></o:p></p>
<p class=3D"MsoPlainText"><o:p> </o:p></p>
<p class=3D"MsoPlainText">Thank you for any ideas for how to handle this. <=
o:p></o:p></p>
<p class=3D"MsoPlainText"><o:p> </o:p></p>
<p class=3D"MsoPlainText">Paul Hanson<o:p></o:p></p>
<p class=3D"MsoPlainText">IT Manager =E2=80=93 Disaster Recovery | Technica=
l Support & Implementation | University of Iowa Health Care Information=
Systems<o:p></o:p></p>
<p class=3D"MsoNormal"><o:p> </o:p></p>
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