[41497] in Resnet-Forum
Re: How to enforce a mandatory student handbook acknowledgement
daemon@ATHENA.MIT.EDU (Karen McRitchie)
Fri Dec 2 11:58:07 2016
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Date: Fri, 2 Dec 2016 10:54:53 -0600
Reply-To: Resnet Forum <RESNET-L@listserv.nd.edu>
From: Karen McRitchie <karen.mcritchie@GMAIL.COM>
To: RESNET-L@listserv.nd.edu
In-Reply-To: <alpine.DEB.2.10.1612020959450.10228@silas>
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we used our CMS for several "paperwork" type things. For example, I put our
IT student policies in as a "course" We emailed all of the incoming
students the link prior to their arriving on campus. At the end of the
very short course with basically just policies, they would have a quiz,
which was basically 3 yes/no questions that the read and understood, etc.
By completing the quiz, an entry was made in the gradebook and at the end
of the deadline, which was the first week of classes, all those who had not
taken the quiz were emailed from the course (a reminder email was also sent
a week before deadline) that their accounts would be locked unless they did
it by 5pm, then we locked accounts the next day and made those locked come
into the IT office secretary to be unlocked. Once everyone finished the
quiz, the course was closed, but the link to the policies is always
available from the main page for reference. It worked well with no
paperwork :)
Karen Mcritchie
On Fri, Dec 2, 2016 at 9:12 AM, Justin R. A. Horm <justin.horm@sjc.edu>
wrote:
> Currently, we are using a written form. I beleive they are working on
> making it digital for the 2017-18 school year. I cannot elaborate on it
> much, because it is not in-place, but I believe they are making it part of
> the process prior to their arrival, around the same time they obtain health
> records for incoming freshman. I think this is being done in order to make
> everything as simple as possible for incoming students, including our
> capacity to communicate with them. They are really trying to make
> registration as efficient as possible.
>
> As for the last question, I would say that we do as much as we can to
> ensure that students cannot inadvertently violate the policies in-place
> (downloading copyrighted media, etc.). However, for things like students
> plugging in rogue wireless access points, we cannot really enforce those
> things until they violate those policies. I know there are schools out
> there that go as far as ensuring compliance with anti-virus that is
> up-to-date, and such, but we do not go that far.
>
> Again, we are a really small college, less than a thousand students across
> two campuses.
>
> Justin R. A. Horm
> Network Manager
> St. John's College
> Annapolis | Santa Fe
> 410-295-5552
>
> On Fri, 2 Dec 2016, Umansky, Shawn wrote:
>
> Hi Justin,
>>
>> Thank you for sharing. When students sign initially, is it written or
>> digital? If the latter, can you elaborate on what that looks like and
>> involves? In your case, it sounds like enforcement does not come into play
>> until after an incident occurs. Do I understand you correctly?
>>
>> Cheers,
>> Shawn
>>
>> -----Original Message-----
>> From: Resnet Forum [mailto:RESNET-L@LISTSERV.ND.EDU] On Behalf Of Justin
>> R. A. Horm
>> Sent: Friday, December 02, 2016 9:16 AM
>> To: RESNET-L@LISTSERV.ND.EDU
>> Subject: Re: How to enforce a mandatory student handbook acknowledgement
>>
>> We have a network use policy that is part of the student handbook, but we
>> require the students sign that they have read and will abide by the network
>> use policy as part of the registration proess. In terms of tracking
>> compliance, we are small enough that it is handled through out ticketing
>> system, should a student violate the policy in a manner that brings it to
>> our attention. On several occasions we have had to forward cases to the
>> Assistant Dean who is responsible for Student Services, but do not taking
>> any action beyond disabling accounts or network access in a room.
>>
>> Justin R. A. Horm
>> Network Manager
>> St. John's College
>> Annapolis | Santa Fe
>> 410-295-5552
>>
>> On Thu, 1 Dec 2016, Umansky, Shawn wrote:
>>
>> Hi All,
>>>
>>> Does anyone out there have a policy that requires students to
>>> acknowledge that they have read the student handbook (or some other such
>>> material) AND have a mechanism in place that can track compliance, so that
>>> it can be enforced?
>>>
>>> If so, I would love to hear what that looks like and how it works.
>>>
>>> Cheers,
>>> Shawn
>>>
>>> Shawn Umansky
>>> Network Engineer
>>> Saint Michael's College
>>> sumansky@smcvt.edu
>>> (802) 654-2763
>>> www.smcvt.edu
>>>
>>> ___________________________________________________
>>> You are subscribed to the ResNet-L mailing list.
>>>
>>> To subscribe, unsubscribe or search the archives, go to
>>> http://LISTSERV.ND.EDU/archives/resnet-l.html
>>> ___________________________________________________
>>>
>>>
>> ___________________________________________________
>> You are subscribed to the ResNet-L mailing list.
>>
>> To subscribe, unsubscribe or search the archives, go to
>> http://LISTSERV.ND.EDU/archives/resnet-l.html
>> ___________________________________________________
>>
>> ___________________________________________________
>> You are subscribed to the ResNet-L mailing list.
>>
>> To subscribe, unsubscribe or search the archives,
>> go to http://LISTSERV.ND.EDU/archives/resnet-l.html
>> ___________________________________________________
>>
>>
> ___________________________________________________
> You are subscribed to the ResNet-L mailing list.
>
> To subscribe, unsubscribe or search the archives,
> go to http://LISTSERV.ND.EDU/archives/resnet-l.html
> ___________________________________________________
>
--
Karen J. McRitchie
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<div dir=3D"ltr"><div class=3D"gmail_default" style=3D"font-family:tahoma,s=
ans-serif">we used our CMS for several "paperwork" type things. F=
or example, I put our IT student policies in as a "course" =C2=A0=
We emailed all of the incoming students the link prior to their arriving on=
campus.=C2=A0 At the end of the very short course with basically just poli=
cies, they would have a quiz, which was basically 3 yes/no questions that t=
he read and understood, etc.=C2=A0 By completing the quiz, an entry was mad=
e in the gradebook and at the end of the deadline, which was the first week=
of classes, all those who had not taken the quiz were emailed from the cou=
rse (a reminder email was also sent a week before deadline) that their acco=
unts would be locked unless they did it by 5pm, then we locked accounts the=
next day and made those locked come into the IT office secretary to be unl=
ocked.=C2=A0 Once everyone finished the quiz, the course was closed, but th=
e link to the policies is always available from the main page for reference=
.=C2=A0 It worked well with no paperwork :)<br></div><div class=3D"gmail_de=
fault" style=3D"font-family:tahoma,sans-serif"><br></div><div class=3D"gmai=
l_default" style=3D"font-family:tahoma,sans-serif">Karen Mcritchie</div><di=
v class=3D"gmail_default" style=3D"font-family:tahoma,sans-serif"><br></div=
></div><div class=3D"gmail_extra"><br><div class=3D"gmail_quote">On Fri, De=
c 2, 2016 at 9:12 AM, Justin R. A. Horm <span dir=3D"ltr"><<a href=3D"ma=
ilto:justin.horm@sjc.edu" target=3D"_blank">justin.horm@sjc.edu</a>></sp=
an> wrote:<br><blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;=
border-left:1px #ccc solid;padding-left:1ex">Currently, we are using a writ=
ten form.=C2=A0 I beleive they are working on making it digital for the 201=
7-18 school year.=C2=A0 I cannot elaborate on it much, because it is not in=
-place, but I believe they are making it part of the process prior to their=
arrival, around the same time they obtain health records for incoming fres=
hman.=C2=A0 I think this is being done in order to make everything as simpl=
e as possible for incoming students, including our capacity to communicate =
with them.=C2=A0 They are really trying to make registration as efficient a=
s possible.<br>
<br>
As for the last question, I would say that we do as much as we can to ensur=
e that students cannot inadvertently violate the policies in-place (downloa=
ding copyrighted media, etc.).=C2=A0 However, for things like students plug=
ging in rogue wireless access points, we cannot really enforce those things=
until they violate those policies.=C2=A0 I know there are schools out ther=
e that go as far as ensuring compliance with anti-virus that is up-to-date,=
and such, but we do not go that far.<br>
<br>
Again, we are a really small college, less than a thousand students across =
two campuses.<br>
<br>
Justin R. A. Horm<br>
Network Manager<br>
St. John's College<br>
Annapolis | Santa Fe<br>
<a href=3D"tel:410-295-5552" value=3D"+14102955552" target=3D"_blank">410-2=
95-5552</a><br>
<br>
On Fri, 2 Dec 2016, Umansky, Shawn wrote:<br>
<br>
<blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;border-left:1p=
x #ccc solid;padding-left:1ex">
Hi Justin,<br>
<br>
Thank you for sharing.=C2=A0 When students sign initially, is it written or=
digital?=C2=A0 If the latter, can you elaborate on what that looks like an=
d involves?=C2=A0 In your case, it sounds like enforcement does not come in=
to play until after an incident occurs.=C2=A0 Do I understand you correctly=
?<br>
<br>
Cheers,<br>
Shawn<br>
<br>
-----Original Message-----<br>
From: Resnet Forum [mailto:<a href=3D"mailto:RESNET-L@LISTSERV.ND.EDU" targ=
et=3D"_blank">RESNET-L@LISTSERV.ND.E<wbr>DU</a>] On Behalf Of Justin R. A. =
Horm<br>
Sent: Friday, December 02, 2016 9:16 AM<br>
To: <a href=3D"mailto:RESNET-L@LISTSERV.ND.EDU" target=3D"_blank">RESNET-L@=
LISTSERV.ND.EDU</a><br>
Subject: Re: How to enforce a mandatory student handbook acknowledgement<br=
>
<br>
We have a network use policy that is part of the student handbook, but we r=
equire the students sign that they have read and will abide by the network =
use policy as part of the registration proess.=C2=A0 In terms of tracking c=
ompliance, we are small enough that it is handled through out ticketing sys=
tem, should a student violate the policy in a manner that brings it to our =
attention.=C2=A0 On several occasions we have had to forward cases to the A=
ssistant Dean who is responsible for Student Services, but do not taking an=
y action beyond disabling accounts or network access in a room.<br>
<br>
Justin R. A. Horm<br>
Network Manager<br>
St. John's College<br>
Annapolis | Santa Fe<br>
<a href=3D"tel:410-295-5552" value=3D"+14102955552" target=3D"_blank">410-2=
95-5552</a><br>
<br>
On Thu, 1 Dec 2016, Umansky, Shawn wrote:<br>
<br>
<blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;border-left:1p=
x #ccc solid;padding-left:1ex">
Hi All,<br>
<br>
Does anyone out there have a policy that requires students to acknowledge t=
hat they have read the student handbook (or some other such material) AND h=
ave a mechanism in place that can track compliance, so that it can be enfor=
ced?<br>
<br>
If so, I would love to hear what that looks like and how it works.<br>
<br>
Cheers,<br>
Shawn<br>
<br>
Shawn Umansky<br>
Network Engineer<br>
Saint Michael's College<br>
<a href=3D"mailto:sumansky@smcvt.edu" target=3D"_blank">sumansky@smcvt.edu<=
/a><br>
<a href=3D"tel:%28802%29%20654-2763" value=3D"+18026542763" target=3D"_blan=
k">(802) 654-2763</a><br>
<a href=3D"http://www.smcvt.edu" rel=3D"noreferrer" target=3D"_blank">www.s=
mcvt.edu</a><br>
<br>
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</blockquote>
<br>
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</blockquote>
<br>
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</blockquote></div><br><br clear=3D"all"><div><br></div>-- <br><div class=
=3D"gmail_signature" data-smartmail=3D"gmail_signature">Karen J. McRitchie<=
br></div>
</div>
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