[216] in UA Exec
Fall 2009 retrospective
daemon@ATHENA.MIT.EDU (Alex Dehnert)
Thu Jan 28 14:36:45 2010
Date: Thu, 28 Jan 2010 14:36:42 -0500 (EST)
From: Alex Dehnert <adehnert@MIT.EDU>
To: ua-exec@mit.edu
cc: ua-treasurer@mit.edu
In-Reply-To: <alpine.DEB.2.00.1001281357550.8103@kronborg>
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I forgot one thing...
One of the things that the (draft) FPRC report would require that I do is=
=20
compile a report on how last semester went financially.
It reads:
> At the end of each semester, committees shall provide information on=20
> what they spent their budget on. Such information should include:
> =E2=80=A2 A comparison between the budgeted and actual amounts
> =E2=80=A2 Attendance at events
> =E2=80=A2 Advice for future committee chairs
>
> The UA Treasurer shall compile this information and provide a report to=
=20
> the Senate, which shall be preserved for historical purposes.
I'd appreciate it if each committee could briefly (a couple of sentences)=
=20
send me that information.
For example:
* if you have a sense you underspent (or overspent), write why in a few=20
sentences (e.g., "we were too hosed to run <event>", "we got a lot of=20
stuff donated", "there was a sale on <item> we needed for <event>", etc.)
* if you ran events (athletics weekend, student-alumni mixer,=20
student-faculty dinners, etc.) estimate how many people participated
* anything else you think might be interesting
Thanks,
Alex
On Thu, 28 Jan 2010, Alex Dehnert wrote:
> Hi all,
> A couple of announcements.
>
> First, all receipts against the fall budget need to be submitted to me by=
=20
> February 8th at 9PM (preferably by putting the receipt in the receipts=20
> mailbox in the UA office).
>
> Please do *NOT* submit receipts against the spring budget until February=
=20
> 11th. If you need to be reimbursed sooner, let me know. (The fall budget=
=20
> needs to be transferred out of account and the spring budget needs to be=
=20
> transferred in, plus I'm hoping to have a new reimbursement system in pla=
ce=20
> for spring semester.)
>
> Second, http://ua.mit.edu/exec/treasury/ now exists. It has some random=
=20
> information on what I can do and what you need to do that you may find=20
> useful. In particular:
>
> * *Don't pay tax on purchases.* MIT is tax exempt, and SAO won't let me=
=20
> reimburse tax. If you provide MIT's tax exemption letter=20
> (https://vpf.mit.edu/site/content/download/1812/6428/file/taxexempt_st2.p=
df)=20
> while making purchases for the UA, you should not be required to pay taxe=
s.
>
> * Don't make purchases that aren't in your budget. I'll be reluctant to=
=20
> reimburse you, so talk to me first if you're unsure.
>
> * For large purchases, you can talk to me and I can avoid you needing to=
=20
> front the money. You should try to give me ~a week's lead time (and some =
idea=20
> something is coming a week in advance is much better than two day's notic=
e=20
> with all the details). If you're spending more than ~$500, you should=20
> definitely let me know.
>
> * When you turn in your receipts, follow the instructions on=20
> http://ua.mit.edu/exec/treasury/. In particular, fill out a voucher --- I=
=20
> process receipts with attached vouchers before other receipts in general.
>
>
>
> In the next week or so I'll send each of your committees an email with so=
me=20
> more information and a copy of your budget.
>
> If you have any financial problems, please let me know.
>
> Thanks,
> Alex
>
>
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