[215] in UA Exec
Fall reimbursement deadline February 8 (and other stuff)
daemon@ATHENA.MIT.EDU (Alex Dehnert)
Thu Jan 28 14:23:18 2010
Date: Thu, 28 Jan 2010 14:23:14 -0500 (EST)
From: Alex Dehnert <adehnert@MIT.EDU>
To: ua-exec@mit.edu
cc: ua-treasurer@mit.edu
Hi all,
A couple of announcements.
First, all receipts against the fall budget need to be submitted to me
by February 8th at 9PM (preferably by putting the receipt in the receipts
mailbox in the UA office).
Please do *NOT* submit receipts against the spring budget until February
11th. If you need to be reimbursed sooner, let me know. (The fall budget
needs to be transferred out of account and the spring budget needs to be
transferred in, plus I'm hoping to have a new reimbursement system in
place for spring semester.)
Second, http://ua.mit.edu/exec/treasury/ now exists. It has some random
information on what I can do and what you need to do that you may find
useful. In particular:
* *Don't pay tax on purchases.* MIT is tax exempt, and SAO won't let me
reimburse tax. If you provide MIT's tax exemption letter
(https://vpf.mit.edu/site/content/download/1812/6428/file/taxexempt_st2.pdf)
while making purchases for the UA, you should not be required to pay
taxes.
* Don't make purchases that aren't in your budget. I'll be reluctant to
reimburse you, so talk to me first if you're unsure.
* For large purchases, you can talk to me and I can avoid you needing to
front the money. You should try to give me ~a week's lead time (and some
idea something is coming a week in advance is much better than two day's
notice with all the details). If you're spending more than ~$500, you
should definitely let me know.
* When you turn in your receipts, follow the instructions on
http://ua.mit.edu/exec/treasury/. In particular, fill out a voucher --- I
process receipts with attached vouchers before other receipts in general.
In the next week or so I'll send each of your committees an email with
some more information and a copy of your budget.
If you have any financial problems, please let me know.
Thanks,
Alex
