[4476] in APO News
Standing Policies
daemon@ATHENA.MIT.EDU (Ian Lai)
Wed Feb 23 12:07:09 2000
Message-Id: <200002231707.MAA10256@apo.mit.edu>
To: apo-news@MIT.EDU
Reply-To: apo-ac@MIT.EDU
Date: Wed, 23 Feb 2000 12:06:59 EST
From: Ian Lai <ilai@MIT.EDU>
Since we will be voting on the standing policies next chapter meeting
(next Tuesday), here is a current copy (mangled by dvi2tty but readable :).
Everyone is highly encouraged to read them.
YiLFS,
ian
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Standing policies of the Alpha Chi
chapter of Alpha Phi Omega
Last updated December 1, 1999 -- printed February 23, 2000
Standing Policy Renewal: Move that it shall be the
standing policy of the Alpha Chi chapter of Alpha Phi Omega that all
chapter policies expire 3 years after the date of their passage, unless
otherwise noted in the motion. This policy shall be read at the first
regularly scheduled chapter meeting of each term.
This policy shall remain in effect until specifically amended or re-
scinded. This policy shall take effect in the Fall Semester of 1993.
Last updated/renewed: 11/5/96
Attachment of Standing Policies to Bylaws
Move that it shall be the standing policy of the Alpha Chi chapter
of Alpha Phi Omega that the AVP maintain a list of standing poli-
cies attached to the bylaws, and that the AVP maintain copies to be
distributed upon request.
Tax Exemption
Move that it is the policy of the the Alpha Chi chapter of Alpha
Phi Omega not to allow any brother or brothers to use extensively
and for personal profit the Chapter's sales tax exemption, or capita
advancement of the accounts receivable system. It is also the Chapter's
policy that when this does occur, as large an effort as possible be made
to avoid any conflict with the Chapter's service program, and that those
involved make up for any inconvenience they cause the Chapter or its
offices.
Discussion at Election
Move that it shall be the standing policy of the Alpha Chi chapter
of Alpha Phi Omega that candidates not be in the room for discussion
pertaining to their election to a chapter office, except that they can be
called back to answer questions.
Transportation Reimbursement
Move that it shall be the standing policy of the Alpha Chi chapter
of Alpha Phi Omega that in appreciation of the efforts of brothers in
providing transportation to and from chapter activities, the chapter of-
fers a subsidy to these drivers equalling the cost of gasoline and tolls,
plus ten (10) cents per mile. If it becomes necessary to hire transporta-
tion, the subsidy will cover the purchase of this transportation. In the
case of chapter service projects, this subsidy may be claimed from the
Service Fund. For other events, if any subsidies are claimed, their cost
will be split amongst all passengers.
Posting of Main Motions Before Chapter Meeting
Move that it shall be the standing policy of the Alpha Chi chapter of
Alpha Phi Omega that all main motions must be posted on the agenda
board by 8:00pm the Saturday before a Chapter Meeting in order to
be considered at that Chapter Meeting. Other main motions will be
considered only at the President's discretion. The President's decision
may be overruled by a simple majority.
Separate Account for Major Project
Move that it shall be the standing policy of the Alpha Chi chapter
of Alpha Phi Omega that all major project's (defined below) funds be
placed in a separate fund which cannot be used by the chapter until
the books of the project are closed. Requests for payments from these
funds must be signed by the project chairman or the project treasurer.
Be it further moved that the purpose of all profits be decided when the
project is approved. A major project is defined as any project with a
gross income of over five hundred ($500.00) dollars.
Titles
The President may be referred to as "King" (or "Queen," if female);
SVP as "Marshal of the Forces of the Realm"; MVP as "Marshal of the
Lists"; AVP as "Marshal of the Tower"; Treasurer as "Chancellor of
the Exchequer"; ASC as "Baron of the Estate"; Fellowship Chair as
"Master of the Guild of Jesters"; Editor of the Newsletter as "Overlord
of the Royal Messenger Service" or "Master of the Guild of Heralds".
Further, the term `Brother' will be interchangeable with `Knight of the
Realm,' and the term `Pledge' will be equivalent to `Knight Errant.'
The Publicity Director may be referred to as "Court Sorceror," the
Coke Chairman as "Court Alchemist." Chapter Historian is equivalent
to "Royal Sage"; Chapter Dog Catcher is interchangeable with "Master
of the Hounds."
Last updated/renewed: 9/3/97
Cashbox Cash Limit
Move that it be a standing policy of the Alpha Chi chapter of Alpha
Phi Omega to limit the amount of cash permitted to be left in the cash
box (or the safe in the office) more than twenty four hours to $1000.00
and to require checks to be deposited within 30 days of receipt by the
Treasurer.
Last updated/renewed: 12/16/95
Pledge Service Requirement
Move that the following be a standing policy of the Alpha Chi chap-
ter of Alpha Phi Omega concerning the interaction between the chap-
ter and other organizations who impose service requirements on their
members.
The SVP or PC in charge of a service project will furnish any person
so requesting, with a letter stating the level of participation of that
person in the project. This shall include, but not be limited to, the
number of hours worked at the project by the person and a description
of the project. When the person in question is a pledge or brother
of APO, the letter will also include a list of pledge requirements or
brotherhood expectations (as appropriate) for that semester.
In order to fulfill the service component of AXcoAPO pledge re-
quirements or brotherhood expectations, the service must be carried
out as part of an APO service project. (If the need arises the SVP
and MVP will determine whether or not an event is an APO service
project.)
Last updated/renewed: 2/13/96
DSK
Section I. Voting for Distinguished Service Key awards, known as
DSK's, shall be by secret ballot presented to the President at least
twenty-four hours after the adjournment of the DSK meeting and con-
tinuing for seven days thereafter. Voting shall be on blank ballots
which shall be placed in a sealed inner blank envelope which shall then
be placed in another sealed envelope with the voters name printed on
it and his signature across the seal. At the time of the counting, those
counting ballots shall first verify that all votes were cast by eligible vot-
ers. They shall then remove the inner envelopes and destroy the outer
envelopes before opening the inner envelopes.
Section II. A person shall be awarded a DSK on a two-thirds
affirmative vote of the active members of the chapter eligible to vote.
Attendance during some part of the discussion of DSK's at the regularly
scheduled chapter meeting that has been selected by the President for
that purpose shall be a condition for voting on these awards.
Section III. A duplicate copy of the historian's roll shall be placed
near the ballot area during voting. A list of any names brought up at
the meeting and not on the historian's roll will be placed with the copy.
Section IV. This standing policy shall replace all other standing
policies which refer to DSK's.
Last updated/renewed: 9/3/97
Letterpress Shop Policies
Letterpress Self-Sufficiency. The Letterpress Shop shall be fi-
nancially self-sufficient and not use other funds of the Chapter. Except
as noted elsewhere in this policy, assets from the Letterpress Shop will
not be used to finance other activities. The Treasurer is directed to
account for the monies of the Letterpress Shop separately from other
funds of the Chapter, so that at any time the exact amount of money
the Letterpress Shop has is known.
Printing for Alpha Chi. Jobs printed for the Alpha Chi chapter
of Alpha Phi Omega will not be charged for use of the press, numbering
machines, ink, or solvents on-hand. Funds from the appropriate chapter
account (membership, fellowship, service, etc.) will be transferred to
the Letterpress Shop for other items, including any paper or card stock
used, and anything (including ink and cuts) specially ordered for the
job.
Payment. Only cash, check, or a Chapter Request for Payment
is an acceptable form of payment for jobs printed in the Letterpress
Shop; M.I.T. account transfers and other forms of payment are not
acceptable. No jobs shall leave the Letterpress Shop until payment-in-
full is received.
Last updated/renewed: 3/4/96
Drop Poster Material
Section 1: The sales and rental of drop poster materials shall be
for profit.
Section 2: The prices of drop poster materials are to be set at the
following levels:
Drop poster paper: $0.20 per foot
Drop poster paint: $0.30 per foot
Unclean Brush: $1.00 per instance
Late Fees: $2.00 per day
Section 3: Other fees are to include a "Lost Paint Fee" and a "Lost
Brushes Fee" and are to be set by the Chapter Publicity Director at
the amount to replace the materials in question.
Section 4: ExecComm may, by a majority vote, suspend any part
or all Section 2 of this policy in individual cases where special circum-
stances are present.
Section 5: Drop poster paints may not leave the fourth floor of the
Stratton Student Center. Exceptions shall be granted at the discretion
of the Publicity Director. The decision of the Publicity Director shall
be final.
Section 6: The Publicity Director may declare that a group may
no longer purchase publicity materials if they have a past due account
or if there account is not in good standing. The decision of the Publicity
Director is final.
Last updated/renewed: 11/14/95
Continued Pledges
Move that it be a standing policy of the AX chapter of APO:
First, that continued pledges be encouraged to go through the pledge
ceremony at the start of their second term.
Second, that a continued pledge must either attend the pledge cer-
emony, or, sometime prior to the ceremony, communicate to the MVP
that he/she intends to actively participate in the pledge term. A con-
tinued pledge who does neither of these shall no longer be considered
a pledge.
Third, part of the MVP's duties as coordinator of the pledge term
shall be to make a reasonable effort to contact all the previous term's
continued pledges and discuss their intentions for the coming term.
Last updated/renewed: 2/13/96
APOC Distribution
Move that it shall be a standing policy of the Alpha Chi Chapter
of APO that complimentary copies of the APOCrypha shall be sent to:
the Section 96 sectional chair, our sectional representative, the editor
of the AXAA newsletter, the Region I director, the National President
and the National Office and all current chapter advisors
Last updated/renewed: 3/3/97
Dues Structure
Section 1: The dues structure of the Alpha Chi chapter of Alpha
Phi Omega shall be as follows:
Active Membership Dues:
$ 6.00 - National Dues
$14.00 - Chapter Dues
Initiation Fees:
$25.00 - National Initiation Fees
$ 6.00 - National Dues
$ 3.75 - Service Pin
$-9.75 - Chapter Subsidy
Pledge Fees:
$10.00 - National Pledge Fees
$ 6.25 - Chapter Pledge Fees
$ 3.75 - Pledge Pin
Section 2: Chapter Dues and Chpater Pledge Fees shall be used to
fund the operations of the chapter and shall not be for any one purpose.
The funds will be allocated as described in the budget for any given
term.
Section 3: This standing policy of the Alpha Chi chapter of Alpha
Phi Omega shall take effect on May 3, 1998, and shall remain in effect
until repealed.
Last updated/renewed: 2/1/99
Voting on Pledges
The following is a standing Policy of the Alpha Chi chapter of Alpha
Phi Omega:
o A Pledge Class Review (PCR) meeting will be held prior to the
start of the voting period. The Pledge Class Review meeting will
be a closed meeting in which brothers will discuss the progress of
the pledges over the course of their pledge term.
No pledges will be present at this meeting.
All brothers who wish to be eligible to vote must fulfill the fol-
lowing criteria:
- Present at the Pledge Class Review
- Active (as per Article I, Section 3 of Bylaws) a minimum of
five weeks prior to the PCR
- Signed an affidavit that they have fulfilled the spirit of the
Brotherhood Requirements
o Subject to the constraints of Article I, Section 3 of the Bylaws,
the Membership Vice President may grant ballots to a person
who is otherwise ineligible, due to extenuating circumstances.
o Those eligible to vote will receive ballots for the pledges for whom
they feel qualified to vote. If any of these brothers refuses a bal-
lot, it shall not be counted in any fasion.
o Voting shall begin within two hours after PCR and run for fourty
eight hours.
o Voting shall be anonymous.
o For a pledge to be elevated, two-thirds of the brothers voting
"yes" or "no" must vote "yes".
If less than three-fifths of the brothers who are eligible to vote
on a particular pledge vote yes, the pledge is automatically con-
tinued.
Any blank ballot will be considered an abstention.
o This voting policy shall remain in effect unless altered by a two-
thirds vote of the active members present at a regularly scheduled
meeting, if all active, associate, and advisory members are notified
one week in advance. A special quorum of one-half of the active
members is required. Such changes may occur in one of the first
three regularly scheduled Chapter meetings of the term, or on
petition of one-fourth of the active members.
Last updated/renewed: 11/30/99
CPR Instructor Reimbursement
If a member of the chapter wishes to become a certified instructor
in First Aid or CPR, the chapter will reimburse them 1/3 of the cost
of instructor training plus instructor candidate meeting each time the
brother teaches a class to certify other brothers. To qualify for this
reimbursement, a class must be approved by the Service Vice President
or ExecComm. The chapter will not reimburse a brother more than the
cost of the classes and does not guarantee the frequency with which the
Service Vice President or ExecComm will approve such classes.
