[4475] in APO News
(2000-02-22) ExecComm Meeting, February 22, 2000
daemon@ATHENA.MIT.EDU (Ian Lai)
Wed Feb 23 11:46:06 2000
Message-Id: <200002231645.LAA10211@apo.mit.edu>
To: apo-minutes@MIT.EDU
Date: Wed, 23 Feb 2000 11:45:53 EST
From: Ian Lai <ilai@MIT.EDU>
Minutes of ExecComm Meeting, February 22, 2000
Administrative notes:
~~~~~~~~~~~~~~~~~~~~
Start: 7:39 pm; End: 8:26 pm Present: Carolyn, Ellen, Ann Marie,
Lokie, David McIlroy, Sam, Jake, Aaron, Ian, Yevgeniya
Officers' reports:
~~~~~~~~~~~~~~~~~
Marshal of the Forces of the Realm (Sam): We leveled a cabin
this weekend. It was great. Thanks to all that helped with the
project, especially to Ann Marie for transportation and Carolyn
for food. Waves of annoyance at WPI for punting even though
the weather was really snowy and bad. There will be a project
coming up this weekend. [AC: See Announcements for details.]
The weekend after is CASPAR, and the weekend after that is
open. If you have any preferences for projects, let me know.
The weekend after is spring break, and I want to do some print-
ing press stuff then. The weekend after that is Conclave, and
the weekend after that is Big Screw. After that we have a full
schedule, and after that is end of term. Eric has volunteered to
by my assistant, so I'll get him some phone numbers and get his
butt on the phone. That's the state of the service program right
now.
Marshal of the Lists (Ann Marie): We now have lots of pledges. At
least one more will pledge at this Saturday's Pledge Ceremony
Number Two at 6 pm. You all should come. Afterwards is
Pledge Article Meal. [AC: See Announcements for details.] If
you have a little, please tell them they have a big.
Master of the Guild of Jesters (Joe): This is an odd week, so on
Friday we will have lunch at noon in the office. I'll bring drinks
and stuff. Send me requests if you want cookies etc. Lokie's all
over Pledge Article Meal this Saturday. I've been busy lately.
Chancellor of the Exchequer (Oscar): not present
Marshal of the Tower (Ian): I will be doing stuff.
Master of the Guild of Heralds (Nitin): not present
Baron of the Estate (David): Hi. The office still exists. The garbage
can is overflowing. The office is reasonably clean, but we still
have to get rid of the Book Ex stuff.
Court Sorceror (Lokie): I'm buying [bought?] more paints. Hope-
fully we'll have no more moldy red and yellow paint. There are
not many customers.
Royal Sage (Jake): I took photos at Chapter Weekend. We need
more film and batteries; I'll be getting the batteries soon. Hope-
fully soon there will be a photo sorting session and a genealogy
[thingey?].
Advisory Comm. Chair (Ellen): Hi.
Queen (Carolyn): People signed up for office hours should try to stick
to them this week and next week especially because of Book Ex
check and book pickups. Everyone's still encouraged to get office
hours.
Committee reports:
~~~~~~~~~~~~~~~~~
Conclave (Emily): (channelled by Sam) We met a half hour ago.
We came up with several theme and seminar ideas. The three
weekends we most prefer are in April and March. Our first
choice is Saturday, April 7, our second is April 14, and our third
is March 17. That's the time frame we're looking at.
Advisory Comm. Chair (Ellen): April 14 is starting to get kind of
late; it may not fly with some brothers. For example, the term
ends at Maine Maritime Academy around the first weekend in
May.
Old Business:
~~~~~~~~~~~~
None.
New Business:
~~~~~~~~~~~~
Silkscreening:
~~~~~~~~~~~~~
Queen (Carolyn): I talked to the ASA and Ted Johnson (Head of
CAC) on Wednesday. They aren't doing much stuff with our
silkscreening room. LSC is doing stuff because the Safety [Office]
is cracking down on them. They said that the silkscreening stuff
is hazardous. We do need to be actively doing silkscreening
stuff. Oscar says he has clue, and will teach Merry (Meredith)
to silkscreen. Everyone should bug them to do it.
Advisory Comm. Chair (Ellen): I have clue but also incompetence.
With regards to hazardous chemicals, there are two technologies
used in silkscreening. One uses paint thinner, and the other
bleach.
Standing Policies:
~~~~~~~~~~~~~~~~~
Queen (Carolyn): Some of the standing policies are useful, and a
lot of them have expired three years after they were passed. We
should fix that. At the next Chapter Meeting, we'll start sending
them through to be passed again. We should discuss which ones
we need to renew.
Advisory Comm. Chair (Ellen): Some of these are things people
should obviously do, but sometimes don't, so were written up
and put into the standing policies.
Standing policy ExecComm Recommendation
Attachment of Standing Policies to Bylaws renew
Tax Exemption renew
Discussion at Election renew
Transportation Reimbursement renew
Posting of Main Motions Before Chapter Meeting drop
Separate Account for Major Project renew
Titles update
Cashbox Cash Limit refer to Chapter Meeting
Pledge Service Requirement update
DSK renew
Letterpress Shop Policies renew
Drop Poster Material renew
Continued Pledges renew
APOC Distribution renew
Dues Structure update
Voting on Pledges let stand
CPR Instructor Reimbursement let stand
The last three listed have not yet expired, but the price of service and
pledge pins have gone up, so the Dues Structure policy will be updated
[it actually expires this March 3].
With regards to the Posting of Main Motions policy: we don't have
an agenda board anymore, and it was felt that the policy was best
left to the president of each term. We should keep the Separate Ac-
count for Major Project policy because major projects are uncommon
enough that it would be nice to have guidelines in the policies. The
Titles should be updated to reflect the current officer structure; it is an
amusing holdover from when installations were much sillier than they
are now. The Cashbox Cash Limit policy seems to be aimed at gently
nudging the Treasurer to do his job, so it will be brought up at Chapter
Meeting.
The Pledge Service Requirements policy is a misnomer. It is actually
intended for people who have an obligation to do community service
(disciplinary action, court order, etc.) and need appropriate documen-
tation from us. We should rename it and renew it. As for the DSK
policy, the bylaws give multiple choices as to how to vote, but if we
don't have the policy, we will need to vote beforehand on how we want
to vote on the DSK, so it should be renewed.
The service and pledge pins have gone up to $4 at the national office,
so we will increase the appropriate Chapter Subsidies so that the dues
and fees remain the same.
Queen (Carolyn): Try and think things you would like to change.
I encourage you to read the policies before Chapter Meeting.
Poke me if you have any more thoughts.
Announcements:
~~~~~~~~~~~~~
Aaron: The Harvard-MIT Math Tournament is a high school compe-
tition synchronized with others around the country. We need
workers. If you can help, e-mail me so I can contact the appro-
priate people in charge.
Lokie: Pledge Article Meal is Saturday night after the Pledge Cere-
mony. Hopefully it will be in an ISP room.
Marshal of the Lists (Ann Marie): On Saturday there's fun with
pledges at the Pledge Ceremony followed by dinner [Pledge Ar-
ticle Meal].
Master of the Guild of Jesters (Joe): Lunch in the office on Friday.
Show up around noon to two.
PFTGOTO:
~~~~~~~
Carolyn: I became a press op yesterday.
Ian: Yay.
Sam: General aaaaaaaaaaa....
Lokie: People want to meet my little bfore he knows I'm his big.
Jake: All my battery-operated devices died at once on me.
Yevgeniya: When did they die? My palm pilot randomly died this
weekend.
Foley: Mine has aluminum foil deflector beanie.
