[4389] in APO News
(99-12-10) Minutes of Chapter Meeting, December 10, 1999
daemon@ATHENA.MIT.EDU (Ian Lai)
Wed Jan 26 10:25:11 2000
Message-Id: <200001261524.KAA27923@mormal.mit.edu>
To: apo-minutes@MIT.EDU
Date: Wed, 26 Jan 2000 10:24:43 EST
From: Ian Lai <ilai@MIT.EDU>
Minutes of Chapter Meeting, December 10, 1999
Administrative notes:
~~~~~~~~~~~~~~~~~~~~
Start: 8:11 pm; End: n/a; Present: Lizzie!, Foley, Jake,
Sara C., Sara P., Krista, Andy, Thor, Lokie, Ellen, David McIlroy,
Laura, Harry Tsai, Ann, Ari, Jamie, Yevgeniya, Brad, Ezra, Oscar,
Alan, Ian, Sam, Carolyn, Emily, Meredith, Aletta, Andromeda, Marisa
Outgoing Officer Reports:
~~~~~~~~~~~~~~~~~~~~~~~~
SVP (Emily): Flower pots were painted yesterday. We will donate
them as appropriate during IAP. I will send out information
about First Night for kids during Finals week. If you want to
enroll in the IAP emergency response training, please tell me by
early Monday morning.
MVP (Carolyn): We have new brothers. Aletta was initiated. Re-
member that recruitment is everyone's job.
FVP (Sara B.): It's cool you're all here! There will be a holiday
party at Andromeda's on Wednesday evening.
Treasurer (Marisa): Next Tuesday I will work extra and close the
books. The deadline for receipts is December 31, but please give
them to me well before. If they're missing, tell me now so we
can deal.
AC (Sara P.): We got this room reserved through Foley after scouting.
We also got the rooms for initiation reserved. I'm hosed.
APOcEd (Ian): We have APOcrypha. Please tell Ian if you want
one. The budget on there is outdated.
OM (Oscar): I'm not an outgoing officer. The office is not a [expletive
deleted] mess. 6.111 no longer sucks.
PubDir (Ann Marie): We have paper. We continue to sell drop
posters.
Historian (Ari): We had a project. There were lots of people. I
accidentally forgot to put Yevgeniya and Marisa and Jamie in
the article for the APOc. We started putting stuff on the walls
and got the hardware to do so. We labelled more than half of
the pictures from 1995 to present. The photos were filed by year
and activity or were put in the scrapbook. It's somewhere in the
office. The picture board is updated. We will need to finish the
adjunct to the project over IAP.
Tomorrow we should be getting back the photo CD with the AX
quasi-composite for Fall 1999. It will be posted in the office
during IAP. There are two choices--the splufty kind is $6 and
the other kind is free.
Advisory Comm. Chair (Ellen): Hi.
President (Sam): We have a chapter. Thanks for being here.
Old Business:
~~~~~~~~~~~~~
None.
New Business:
~~~~~~~~~~~~
Oscar: Motion to recess to committee of the whole minus one for
consideration of the POO name for Sam Hoolihan.
President (Sam): Motion denied.
President's Cheesy Gifts to ExecComm
APOcEd: For the cheesy covers of the APOc, he gets a
cheese slicer to keep cheesiness out of life.
FVP: For a great job for keeping brothers in the chapter,
she gets krazy glue to keep the chapter sticking
together.
OM and Historian: For the impromptu comedy team at chapter meet-
ings, they receive a bag of mixed nuts.
PubDir: For being Contact Chair and dealing with the gen-
eral public--13 customers on one Sunday, she gets
Bazooka gum to blow people away.
AC: For hacking through red tape and being a masochist,
she is given an alien DNA puzzle.
SVP: For a real bang-up job, she recives a dual purpose
gift--a magnet--to get people to project and to
keep her around.
Treasurer: So she doesn't get lonely from missing money, she
is given a money pen.
Chair, Advis. Comm.: For chasing after people to the hospital at Chapter
Weekend I, she receives a syringe pen.
MVP: For a huge pledge class, she gets a bag of animal
crackers. For introducing the chapter to choco-
late, she gets a chocolate orange.
Incoming President: So she can "get lucky," she gets loaded dice.
Installation
~~~~~~~~~~~~
[Installation happened.]
Incoming Officer Reports:
~~~~~~~~~~~~~~~~~~~~~~~~
SVP (Sam): We will have service. I will talk to Emily.
MVP (Ann Marie): nothing to report
FVP (Joe): We will have a wackiness craziness program. We dis-
cussed some aspects of it at Joint ExecComm. There will be a
compromise between Friday lunches and dinners--on odd days
of the month will be Friday lunches, and on even days there will
be Friday dinner trips. I will make a suggestion box where you
can slip your fun and exciting ideas (they can be anonymous).
There are no crazy ideas. It would be cool to bring back alumni
once in a while to come tell stories about the good ol' days. An-
other good thing to day would be to send out nice invitations
for events, if we get the press up and running and start making
them for the big events soon to get the word around.
Treasurer (Oscar): The books will be closed when I graduate, dammit.
The budget will be brought up in New Business--the copies in
the APOc are outdated.
AC (Ian): I will get cluedump from Sara P. during IAP.
APOcEd (Nitin): not present (out of country)
OM (Oscar): I'm not going to say it again.
PubDir (Ann Marie): Same here.
Historian (Ari): I've gotten 27 minutes older since my last report.
Advisory Comm. Chair (Ellen): The wife of the Executive Director
passed away suddenly during the weekend. Carolyn is sending
a card--it would be nice if the chapter did something for it.
President (Carolyn): I will get the card, and it will appear in the
office tomorrow. After the party on Wednesday (the card will
materialize there too) it will be sent. We have a chapter. Choco-
late is cool.
Old Business:
~~~~~~~~~~~~
None.
New Business:
~~~~~~~~~~~~
Budget
~~~~~~
The following is the new Budget as passed:
Item Expense Revenue
Chapter Fund:
Executive Discretionary 100.00 -
Service Publicity 100.00 -
Service Misc. 100.00 -
Membership 350.00 -
Fellowship 200.00 -
Treasury 100.00 -
APOCrypha 200.00 -
Office 100.00 -
Publicity 100.00 -
Archives 250.00 -
Tools 100.00 -
First Aid/CPR 300.00 -
Silkscreen 100.00 -
Transportation 250.00 -
Telecommunications 550.00 25.00
Book Exchange 50.00 550.00
Institute Screw Contest 100.00 -
Food 1000.00 1000.00
Confections 2000.00 3000.00
Drop Poster 500.00 1200.00
Steak Fry Auction - 150.00
Registration Day - 1000.00
National Dues 120.00 120.00
Chapter Dues - 280.00
Miscellaneous 200.00 100.00
Endowment Income - 600.00
National Layaway 500.00 -
Technology 300.00 -
----------------------
Chapter Fund Total 7670.00 8025.00
Fund Surplus - 355.00
Other Funds:
Press Fund 100.00 300.00
Charitable Fund - 250.00
Technology Fund - 300.00
National Layaway - 500.00
Special Funds:
Capital Improvement 500.00 -
Office Renovation 500.00 -
----------------------
Grand Total 8770.00 9375.00
Surplus 605.00
Treasurer (Oscar): There is a new order in the budget. The offi-
cer's budgets are listed first, followed by the traditional items.
The Transportation item is for reimbursing alumni for driving.
Telecommunications is for the net drop in the office and the
phone, while Confections is for candy and soda. The National
Layaway increased (from $300) due to inflation--it goes towards
subsidies for the National Convention. Technology, a new item,
is for replacement and repair of equipment in the office when
they break (computer, phone, etc.). It is a permanent fund.
First/Aid CPR is this much because it has not been there for a
while, and now that it is a skill again it needs money. Miscella-
neous Revenue covers items such as Sour Notes, Sour Foods, the
AXcoAPO Files, interest, etc. that do not fit in other categories.
Discussion about Silkscreen budget. $50 may not be enough to restart
silkscreening--a lot of supplies are not usable anymore.
Ari: Motion to raise the Silkscreen budget to $100.
Marisa: Second.
Motion passes many to none to none.
Marisa: Motion to raise Transportation to $250.
Sam: Second.
Motion passes many-1-3.
Treasurer (Oscar): Move to approve the budget for Spring term 2000
with the following provisos:
o Disbursements from the Capital Improvement and Office Renova-
tion funds may be made only upon authorization of the Treasure
with the advice and consent of the Financial Committee;
o Disbursements from the Technology fund may be made only upon
authorization of the Treasurer with the advice anad consent of the
Chapter System Administrators and the Executive Committee;
o Once this budget is enacted, the provisos may not be altered or
rescinded until the period for which the budget is valid expires.
Ari: Second.
Passes unanimously.
Treasurer (Oscar): Move to rescind all unexpended portions of the
budget from Fall term 1999 as of Janurary 1, 2000.
Ari: Second.
Passed by white ballot.
Treasurer (Oscar): I move to appropriate funds authorized by the
budget of Spring term as of January 1, 2000.
Ari: Second.
Passed by white ballot.
Big Screw
~~~~~~~~~
David: Seeing as Spring will soon be upon us, and outdoor activities
are an excellent way to foster Fellowship among the brothers,
I would like to move that the Chapter hold a "Tiger Hunt" in
the Great Court on the First of April, 2000, where tigers will be
found aplenty.
President (Carolyn): I object--move to change "tiger" to "tigger."
Accepted as friendly amendment.
Meredith: Move to amend "tigger" to "COBOL programmer."
Accepted as friendly amendment.
Andy: Move to amend location from "the Great Court" to "Lobby
10."
Accepted as friendly amendment.
Aletta: Since there are many COBOL programmers, I move to amend
the time from "First of April" to "Week of April 3-7."
Accepted as friendly amendment.
Andromeda: Move to use power tools to make Lobby 10 outdoors.
Rejected as friendly amendment. Motion withdrawn.
Yevgeniya: For service to the community, I move to change "COBOL
Programmer Hunt" to "Big Screw Contest."
Accepted as friendly amendment.
Jake: Since this is an APO event, I move to change "COBOL pro-
grammers" to "brothers."
Accepted as friendly amendment.
Lokie: Move to change "outdoor" to "indoor" and to add phrase "and
Dexion" to after "brothers."
Accepted as friendly amendment.
Oscar: Since "Big Screw Contest" is undefined, I move to change it to
"Institute Screw Contest."
Accepted as friendly amendment.
Yevgeniya: Motion to take out first occurrence of "Dexion."
President (Carolyn): Rejected as frivolous and dilatory.
David: Seeing as Spring will soon be upon us, and indoor activities
are an excellent way to foster Fellowship among the brothers
and Dexion, I would like to move that the Chapter hold an
"Institute Screw Contest" in Lobby 10 the Week of April 3-7,
where brothers and Dexion will be found aplenty.
Motion passes unanimously.
More New Business
~~~~~~~~~~~~~~~~~
Oscar: Motion to approve the Book Exchange as a project of the
chapter from January 31-Febuary 4.
Shelley: Second.
Motion passes, many-0-1.
Oscar: Motion to recess to committee of the whole minus one for
consideration of the POO name for Sam Hoolihan.
Sara P.: Second.
Motion passes by white ballot.
Meeting is closed for discussion, then reopened.
Report of the Committee of the whole minus one: (Oscar) We
have come together and chosen a POO name for Sam Hoolihan:
"Does this beard make me look phat [mandatory arm-crossing
motion] POO." Motion to approve POO name.
Motion passes many to none to one.
Ari: Motion to approve regularly scheduled Chapter and ExecComm
meetings as recommended by Joint ExecComm.
Carolyn: Committee meetings announced two weeks in advance [?].
Oscar: Second.
Motion passes by white ballot.
Announcements:
~~~~~~~~~~~~~
Andromeda: It would rock to see Sam say his POO name.
Laura: There is coke and candy thanks to Joe, Cathy and Katherine.
When you put the cans in the recycling bag, pour the liquid out
first. Don't bother with mutilated cans.
Ellen: Regional Conference is from December 28-30. It's not too late
to sign up. If you're going and wish to help out, they need
people to help with security shifts and to chair service projects.
If you are interested, come talk with me.
Ari: The Rules Committee will poll opinion on whether the concept
of Junior Officers still makes sense given the current calendar.
E-mail will be sent out.
Sara B.: There will be dessert after the meeting. Carolyn made cheese-
cake. There is also hot apple cider. We need to clean up after-
wards because ISP is wonderful.
Marisa: Please give me receipts before December 31.
Andromeda: There is a party at my place next Wednesday from 7:00
pm to about midnight. Bring guitar, Sour Notes, carols, people
who play guitars, etc. Check your e-mail. There will also be a
cat Lucy with big eyes.
Oscar: Congratulations to the new ExecComm and to the president
for fending off the chapter.
PFTGOTO:
~~~~~~~
Joe Foley: 1) I have a truck with big dents. 2) BJ's has candy and
soda. 3) It's fun to put cans in the recycling machines.
Krista: Andromeda's cat is cute--I love it deeply.
Laura: Tomorrow Night there will be an ET party. The Ice Cream
Social starts at 8:30 pm. There is also an LSC showing of Mys-
tery Men. Chocolate candy wrapper says "Nothing is as strong
as gentleness or as gentle as strength."
Alan: 1) There are two copies of Sour Notes in the office. 2) The press
is in good working order, but press ops broke [?]. I'm working
on being able to train. You should learn to use the press.
Emily: I created apo-printshop and apo-printshop-trainees. Peo-
ple who aren't press ops will be moved from the first to the
second list. The second is a public list. You can get on it by
signing up in the office or by blanching. 6.035 project is still
unfinished--ugh.
Oscar: Eat chocolate and soda so the chapter gets money. Give re-
ceipts to Marisa--I won't reimburse you. 6.111 is done.
Andromeda: If you're not going to the holiday party, leave the Secret
Santa presents in the office. I will pick them up Wednesday. If
neither you nor your gift recipient is going, work something out.
Yevgeniya: Emily's magnet is a great toy.
Marisa: We have an account at CopyTech. We have a page number--
use it to make copies.
Sam: There are six pages left in my Virginia Woolf paper. Life will be
done. The stupid freaking class will be over.
Yevgeniya: Virigina Woolf is evil.
Andy: I hate dongles on PCMCIA cards.
Sara P.: 6.170 and 6.854 suck.
Joe Foley: Yevgeniya should play with the ESG magnet.
Meredith: My mommy is the president.
Ari: There exists the mailing list apo-annoy-hit-squad. It is low
traffic.
Andromeda: 1) My mommy didn't tell me about apo-annoy-hit-squad.
2) My big is now mommy.
Laura: My little is mommy.
