[4383] in APO News
(99-09-29) Minutes of Chapter Meeting, September 29, 1999
daemon@ATHENA.MIT.EDU (Ian Lai)
Wed Jan 26 10:20:40 2000
Message-Id: <200001261520.KAA27866@mormal.mit.edu>
To: apo-minutes@MIT.EDU
Date: Wed, 26 Jan 2000 10:20:08 EST
From: Ian Lai <ilai@MIT.EDU>
Minutes of Chapter Meeting, September 29, 1999
Administrative notes:
~~~~~~~~~~~~~~~~~~~~
Start: n/a; End: n/a; Present: n/a
Officers' reports:
~~~~~~~~~~~~~~~~~
SVP (Emily): There are upcoming projects. I did some phone call-
ing last night. We'll be serving dinner at Rosie's Place. Chap-
ter Weekend I starts the night of Friday, October 8. There
will be lots of destruction, some construction, and painting at
Camp Resolute. There will be possible CPR/First Aid/other
Red Cross classes on November 11. Sign up for Book Ex hours
and for Chapter Weekend. We need a UMOC PC; please volun-
teer. We may possibly have a project with RPI.
MVP (Carolyn): We have pledges. Pledge manual editors are needed.
The pledge ceremony will happen after Steak Fry.
AVP (Sara P.): Did the WUAPO, address list, and room reservations.
Treasurer (Marisa): nothing to report [?]
FC (Sara B.): We had a Pledge Article Meal. It was cool. Steak Fry
is this Saturday at the Next House Country Kitchen. Susama is
the PC. Wee need a PC for Semi-Formal Formal.
APOcEd (Ian): A new one will come out tomorrow or Friday.
ASC (Oscar): nothing to report [?]
PubDir (Ann Marie): I sold posters and bought red paint.
Historian (Ari): nothing to report
Advisory Comm. Chair (Ellen): Hi.
President (Sam): Pay dues or you can't vote. It's $20. We have a
chapter.
Committee reports:
~~~~~~~~~~~~~~~~~
None.
Old Business:
~~~~~~~~~~~~
Ann Marie was installed as PubDir. Yay.
New Business:
~~~~~~~~~~~~
Bylaws Amendments:
~~~~~~~~~~~~~~~~~
[See note at end of minutes.]
Advisor List:
~~~~~~~~~~~~
Currently we have Ellen Kranzer, Larry Anderson, Dotty Bowe, Jim
and Amanda Chesna, Andrew Eisenmann, Joe Kuchta, Robert Rose,
David Staelin, and Yale Zussman. We seem not to be consulting our
advisors very much; occasionally we ask some of them for help with
transport, but usually not. May we can have lunch or dinner with
them.
Motion to approve the advisor list as written passes 8-1-0.
Announcements:
~~~~~~~~~~~~~
o Come to Project.
o Come to Steak Fry.
o Meet the pledges.
o Pay dues.
o Coke chair needs a ride [Foley offers].
PFTGOTO:
~~~~~~~
o Come to the Sick and Twisted Animation Festival with Laura on
Saturday after Steak Fry.
o There's an ET party Friday.
o Winky blinky.
o Emily's hosed!
o Keys office and CAC suck.
o Carolyn slept last night.
o Laura slept this morning.
o Sam wants sleep.
Appendix:
~~~~~~~~
[Note: I assume that the pledge policy, brotherhood expectations, and
the bylaws amendments were all passed, but it was not apparent from
the minutes. They are included below (sans the irrelevant information).
--AC, S2000]
Text from /mit/apo/Officers/MVP/Policies/expectF99.tex:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Alpha Phi Omega - Alpha Chi Chapter
Fall 1999 Brotherhood Requirements
Active members of the Chapter are required to complete the following
as part of their fraternal obligations to the Chapter:
o Uphold the ideals and principles of Alpha Phi Omega
o Attend at least six service projects
o Attend at least two fellowship events, including one of the major
fellowship events (Steak Fry, Pledge Article Meal, Semi-Formal
Formal)
o Learn, teach, or practice a Chapter Skill
o Attend all ceremonies and rituals
o Attend at least two-thirds of the chapter meetings
o Coordinate (PC) or assist in the coordination (sub-PC) of a ser-
vice project or fellowship event
o Meet all the pledges
o Attend the Pledge Class Review
In addition, active Brothers are highly encouraged to:
o Hold a chapter leadership position
o Be Big Brothers
o Write articles for the chapter newsletter (the APOcrypha)
o Attend specialized committee meetings (ServComm, FinComm,
MemComm, etc.)
o Meet brothers from other chapters
o Attend all Chapter Meetings
o Coordinate (PC) or assist in the coordination (sub-PC) of addi-
tional service projects and/or fellowship events.
o Recruit new members
o Maintain office hours
o Sign up to help the contact chair at least one week out of the
term
Text from /mit/apo/Officers/MVP/Policies/pledgeF99.tex:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Alpha Phi Omega - Alpha Chi Chapter
Fall 1999 Pledge Policy
The purpose of the pledge term is to give the pledge an opportunity to
get to know the chapter and the brothers and to allow him to make an
informed decision about his future with Alpha Phi Omega. The pledge
term should also give the pledge an idea of what will be expected from
him once he does become a brother.
As such, during the term, all pledges are required to do the following:
o Uphold the ideals and principles of Alpha Phi Omega
o Attend at least five service projects
o Attend at least two fellowship events, including at least one of
the major fellowship events (e.g. Steak Fry, Pledge Article Meal,
Semi-Formal Formal)
o Meet at least two-thirds of the active brothers and two-thirds of
the pledge class
o Attend at least two-thirds of scheduled Pledge Meetings
o Attend at least two Chapter Meetings and one ExecComm meet-
ing
o Coordinate (PC) or assist in the coordination (sub-PC) of a ser-
vice project or fellowship event
o Coordinate with the MVP to get an active brother for his or her
Big Brother within two weeks of pledging
o Learn, teach, or practice a Chapter Skill
o Attend a Pledge Exit Interview
o Attend the Pledge Class Debriefing at the end of the term
Further, pledges should not restrict themselves to the above require-
ments. Pledges are encouraged to participate fully in the activities and
administration of the chapter to whatever extent their time permits.
Thus, pledges are further encouraged to:
o Attend a variety of service projects, both on and off campus
o Meet all the active brothers and pledges
o Help plan and/or participate in a pledge service or fellowship
project
o Write articles for the chapter newsletter (the APOcrypha)
o Attend specialized committee meetings (ServComm, FinComm,
etc.)
o Attend Joint ExecComm and serve as a resource of new ideas and
fresh insights for the incoming officers
o Hang out in the office
Exceptions and substitutions may be discussed with the MVP in cases
of extenuating circumstances (including but not limited to specific
scheduling conflicts).
At the end of the term, after a group discussion, brothers will vote
on whether or not to elevate individual pledges, using these objective
criteria to assist their decision.
No personal service will be asked of pledges, nor will the brothers haze.
No part of this policy will be changed during the course of the term.
Text of Bylaws Amendments as passed out at meeting:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Proposed Amendment to the Bylaws of the Alpha Chi Chapter of Alpha Phi Omega
Purpose:
To bring the Chapter into compliance with regard to current electoral
practices.
Implementation:
- Replace "the last" with "the second to last" in sentence one of
Article VIII, Section 2.
- Replace second sentence of Article VIII section II with "Members
must be active for the term for which they are elected to office"
- Replace "from the highest to lowest as" with "in the order" in the
last sentence of Article VIII, Section 2.
Rationale:
We do not actually hold elections at the last chapter meeting
in the term (I-banquet). This ammendment would bring our governing
documents into accord with current practice. Also, as currently worded,
people not active the term they are running CAN NOT hold office for the
next term. Since we routinely elect people in such a fashion, our
bylaws should allow us to do so.
*****************************************************************************
Proposed Amendment to the Bylaws of the Alpha Chi Chapter of Alpha Phi Omega
Purpose:
To bring us into compliance with current practices regarding active member
rights and privledges.
Implementation:
- Insert "(except as provided for in these bylaws and other governing
documents of the chapter at least 3 weeks in advance of the vote in
question)" after "vote" in Article I, Section 3.
- Replace "Only Active Members will be allowed to vote" with "Active
Members will be allowed to vote (except as provided for in these
bylaws and other governing documents of the chapter at least 3 weeks
in advance of the vote in question)" in Article VII, secion VIII
Rationale:
As currently written, the bylaw is in contradiction with several other
statements in our governing documents limitting voting in certain
circumstances (ie voting on pledges, DSKs, etc). This simple rewording
would remove the contradictions. Also, the new wording leaves open the
possibility of in the future passing a policy to let pledges participate
on votes on service projects.
***************************************************************************
Proposed Amendment to the Bylaws of the Alpha Chi Chapter of Alpha Phi Omega
Purpose:
Explicitly allow local modifications to Roberts Rules of Order by
the Chapter.
Implementation:
- Insert "as modified for local use by the Chapter"
after "Robert's Rules of Order" in Article VII, Section 9.
Rationale:
We do not technically follow Robert's Rules of Order as currently
required by our bylaws. This phrase would give authority to the
more informal rules that we have been following for years and bring
our governing documents into accord with current practice. (as an
example, friendly ammendments, discussions with no motion on the floor,
and other discussion methods commonly used at chapter meetings are all
dissalowed under Robert's Rules).
-----------------------------------------------------
I believe this ammendment to the bylaws should be considered by
ExecComm and the Chapter:
*************************************************************************
Proposed Amendment to the Bylaws of the Alpha Chi Chapter of Alpha Phi Omega
Purpose:
To correct any grammatical, spelling, punctuation and/or errors introduced
or previously existing in the Bylaws.
Implementation:
Make such corrections
Rationale:
This should be obvious
*************************************************************************
