[17445] in APO News
Exec Meeting Minutes 10/8
daemon@ATHENA.MIT.EDU (Michael A Feffer)
Sun Oct 8 19:45:09 2017
From: Michael A Feffer <mfeffer@mit.edu>
To: apo-minutes <apo-minutes@mit.edu>
Date: Sun, 8 Oct 2017 20:06:28 +0000
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Exec Meeting Minutes 10/8
Members: Nina, Will, Michael, Kyra
Officer Reports:
President: setup treasurer meeting with Amanda
(need to setup date for iBanquet)(tentatively scheduled for 2 PM on Sunday =
12/10)
ACTION ITEM (Michael): reserve a room for iBanquet for that time; ideally n=
ext-door to office that can have food; CAC-DAPER reservation
elections need to happen on December 7th at Chapter meeting
(asking Lucy about FVP position)
ACTION ITEM (Nina): process reimbursements...
SVP: (haven't heard from Nathan in a while)(enacting Action Plan for Hosedn=
ess)
PVP: will start meetings with Rui
AC: nothing to report really...
Treasurer: find out about budget (estimate of Rush Budget: $3000)
PubDir: made a flyer; can send it out; Will will ask about poster design
(putting up posters in Infinite, in Dorms, around office, in Student Center=
)
(also want quarter-sheets or index cards)(put on every table in this buildi=
ng and Stata)(maybe more than once)
(try to get turnaround on poster around this Tuesday or Wednesday to email =
then)
(then email Friday and Sunday saying that events are coming up)(email out f=
or big events)
email posters; do Infinite Display; all advertising starts Friday
(put in orders by Wednesday for Copytech)(put up posters by Friday)
ACTION ITEM: figure out if grad houses have mailing lists (dormspam is miss=
ing them)
RUSH PLANNING:
(need to figure out location, time, and who is running events)
Mint Monday: Lobby 10 (Lobby 7 if that doesn't work out); PC: Nathan (maybe=
Lucy if Nathan is unavailable)
Time: 12 - 5 PM (handle in shifts)(or whenever we run out of mints)(Will wi=
ll look into APO stickers for each mint)
(posters with minty puns)(need multiple posters at every event as well as b=
anner and quarter sheets/business cards)
ACTION ITEMS: order mints by Wednesday (Will); order stickers (Will); make =
posters with minty puns (Nina); reserve Lobby 10 Booth (Michael)
Tuesday: Cook-out (4 - 7 PM)(get speakers)(reserve 1 grill pit)(assuming 30=
- 50 people)
ACTION ITEMS: need food (Will); need speakers (Will and Kyra (ask Sonia)); =
reserve BBQ pits (Michael)
What Up Wednesday: info session; ideally a classroom in a central location =
would be nice
(get food)(Pepper Sky)(7 - 8 PM)
ACTION ITEMS: reserve classroom (Michael); order Pepper Sky (Michael)(GrubH=
ub; 10 people)(Nina: send Michael old iBanquet receipts)
Thursday: Treat Yo Self ("Treat Yo Self Thursday") (Care Packages + Motivat=
ional Stuff)(bring in stress balls and decorate them)
Lobby 10 (or 7); 10 AM - 2 PM
(GET TABLES BROUGHT FOR US)
ACTION ITEMS: get table brought (we might just buy this); ideally shoot for=
2 types of candy 2 types of chips for 30 care packages (Will); also get 30=
stress balls (Will)
Get bags (Will); Get index cards for notes (Will); Reserve 1 booth for Lobb=
y 10 (Michael)
Friday: Bouncy House + Hot Chocolate + Cider Donuts ("Bounce Into the Weeke=
nd Friday")
Kresge Oval (need to get extension cords)(need location permits)(CAC-DAPER =
reservation for Kresge Oval)
12 - 4 PM
ACTION ITEM: get apple cider and cider donuts for 50 people (Nina); get ext=
ension cords (Will); look into Bouncy House permits (Nina); rent Bouncy hou=
se (Nina)
reserve Kresge Oval (Michael)
Saturday: Spooky Service (Blankets + PMD Making Trick-or-Treat Bags)(NINA: =
CONTACT LORI about event)
(need to be printing APO in big letters)
(already have Bush Room reservation)(12 - 4 PM)(including cleanup time)(1 -=
3 PM time for actual event)(get lots of pumpkins from Star Market)
MICHAEL: EMAIL LORI and see what she needs us to put in these bags (will th=
is be an official PMD event? how did she expect this event to work)
(bring blankets day-of)
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<div>Exec Meeting Minutes 10/8</div>
<div><br>
</div>
<div>Members: Nina, Will, Michael, Kyra</div>
<div><br>
</div>
<div>Officer Reports:</div>
<div><span style=3D"white-space:pre"></span>President: setup treasurer meet=
ing with Amanda</div>
<div><span style=3D"white-space:pre"></span>(need to setup date for iBanque=
t)(tentatively scheduled for 2 PM on Sunday 12/10)</div>
<div><span style=3D"white-space:pre"></span>ACTION ITEM (Michael): reserve =
a room for iBanquet for that time; ideally next-door to office that can hav=
e food; CAC-DAPER reservation</div>
<div><span style=3D"white-space:pre"></span>elections need to happen on Dec=
ember 7th at Chapter meeting</div>
<div><span style=3D"white-space:pre"></span>(asking Lucy about FVP position=
)</div>
<div><span style=3D"white-space:pre"></span>ACTION ITEM (Nina): process rei=
mbursements...<span style=3D"white-space:pre">
</span></div>
<div><br>
</div>
<div><span style=3D"white-space:pre"></span>SVP: (haven't heard from Nathan=
in a while)(enacting Action Plan for Hosedness)</div>
<div><br>
</div>
<div><span style=3D"white-space:pre"></span>PVP: will start meetings with R=
ui</div>
<div><br>
</div>
<div><span style=3D"white-space:pre"></span>AC: nothing to report really...=
</div>
<div><br>
</div>
<div><span style=3D"white-space:pre"></span>Treasurer: find out about budge=
t (estimate of Rush Budget: $3000)</div>
<div><br>
</div>
<div><span style=3D"white-space:pre"></span>PubDir: made a flyer; can send =
it out; Will will ask about poster design</div>
<div><span style=3D"white-space:pre"></span>(putting up posters in Infinite=
, in Dorms, around office, in Student Center)</div>
<div><span style=3D"white-space:pre"></span>(also want quarter-sheets or in=
dex cards)(put on every table in this building and Stata)(maybe more than o=
nce)</div>
<div><span style=3D"white-space:pre"></span>(try to get turnaround on poste=
r around this Tuesday or Wednesday to email then)</div>
<div><span style=3D"white-space:pre"></span>(then email Friday and Sunday s=
aying that events are coming up)(email out for big events)</div>
<div><span style=3D"white-space:pre"></span>email posters; do Infinite Disp=
lay; all advertising starts Friday</div>
<div><span style=3D"white-space:pre"></span>(put in orders by Wednesday for=
Copytech)(put up posters by Friday)</div>
<div><span style=3D"white-space:pre"></span>ACTION ITEM: figure out if grad=
houses have mailing lists (dormspam is missing them)</div>
<div><span style=3D"white-space:pre"></span></div>
<div>RUSH PLANNING:</div>
<div><span style=3D"white-space:pre"></span>(need to figure out location, t=
ime, and who is running events)</div>
<div><span style=3D"white-space:pre"></span>Mint Monday: Lobby 10 (Lobby 7 =
if that doesn't work out); PC: Nathan (maybe Lucy if Nathan is unavailable)=
</div>
<div><span style=3D"white-space:pre"></span>Time: 12 - 5 PM (handle in shif=
ts)(or whenever we run out of mints)(Will will look into APO stickers for e=
ach mint)</div>
<div><span style=3D"white-space:pre"></span>(posters with minty puns)(need =
multiple posters at every event as well as banner and quarter sheets/busine=
ss cards)</div>
<div><span style=3D"white-space:pre"></span>ACTION ITEMS: order mints by We=
dnesday (Will); order stickers (Will); make posters with minty puns (Nina);=
reserve Lobby 10 Booth (Michael)</div>
<div><span style=3D"white-space:pre"></span></div>
<div><span style=3D"white-space:pre"></span>Tuesday: Cook-out (4 - 7 PM)(ge=
t speakers)(reserve 1 grill pit)(assuming 30 - 50 people)</div>
<div><span style=3D"white-space:pre"></span>ACTION ITEMS: need food (Will);=
need speakers (Will and Kyra (ask Sonia)); reserve BBQ pits (Michael)<span=
style=3D"white-space:pre">
</span></div>
<div><br>
</div>
<div><span style=3D"white-space:pre"></span>What Up Wednesday: info session=
; ideally a classroom in a central location would be nice</div>
<div><span style=3D"white-space:pre"></span>(get food)(Pepper Sky)(7 - 8 PM=
)</div>
<div><span style=3D"white-space:pre"></span>ACTION ITEMS: reserve classroom=
(Michael); order Pepper Sky (Michael)(GrubHub; 10 people)(Nina: send Micha=
el old iBanquet receipts)<span style=3D"white-space:pre">
</span></div>
<div><br>
</div>
<div><span style=3D"white-space:pre"></span>Thursday: Treat Yo Self ("=
Treat Yo Self Thursday") (Care Packages + Motivational Stuff)(brin=
g in stress balls and decorate them)</div>
<div><span style=3D"white-space:pre"></span>Lobby 10 (or 7); 10 AM - 2 PM</=
div>
<div><span style=3D"white-space:pre"></span>(GET TABLES BROUGHT FOR US)</di=
v>
<div><span style=3D"white-space:pre"></span>ACTION ITEMS: get table brought=
(we might just buy this); ideally shoot for 2 types of candy 2 types of ch=
ips for 30 care packages (Will); also get 30 stress balls (Will)</div>
<div><span style=3D"white-space:pre"></span>Get bags (Will); Get index card=
s for notes (Will); Reserve 1 booth for Lobby 10 (Michael)</div>
<div><br>
</div>
<div><span style=3D"white-space:pre"></span>Friday: Bouncy House + Hot =
Chocolate + Cider Donuts ("Bounce Into the Weekend Friday")</=
div>
<div><span style=3D"white-space:pre"></span>Kresge Oval (need to get extens=
ion cords)(need location permits)(CAC-DAPER reservation for Kresge Oval)</d=
iv>
<div><span style=3D"white-space:pre"></span>12 - 4 PM</div>
<div><span style=3D"white-space:pre"></span>ACTION ITEM: get apple cider an=
d cider donuts for 50 people (Nina); get extension cords (Will); look into =
Bouncy House permits (Nina); rent Bouncy house (Nina)</div>
<div><span style=3D"white-space:pre"></span>reserve Kresge Oval (Michael)</=
div>
<div><br>
</div>
<div><span style=3D"white-space:pre"></span>Saturday: Spooky Service (Blank=
ets + PMD Making Trick-or-Treat Bags)(NINA: CONTACT LORI about event)</=
div>
<div><span style=3D"white-space:pre"></span>(need to be printing APO in big=
letters)</div>
<div><span style=3D"white-space:pre"></span>(already have Bush Room reserva=
tion)(12 - 4 PM)(including cleanup time)(1 - 3 PM time for actual event)(ge=
t lots of pumpkins from Star Market)<span style=3D"white-space:pre">
</span></div>
<div><span style=3D"white-space:pre"></span>MICHAEL: EMAIL LORI and see wha=
t she needs us to put in these bags (will this be an official PMD event? ho=
w did she expect this event to work)</div>
<div><span style=3D"white-space:pre"></span>(bring blankets day-of)</div>
</div>
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