[11794] in APO News
Minutes from Section 94/96 meeting at Conclave
daemon@ATHENA.MIT.EDU (Kelly Alioth Drinkwater)
Thu Apr 2 02:39:18 2009
Date: Thu, 2 Apr 2009 02:39:04 -0400
From: Kelly Alioth Drinkwater <kdrinkwa@MIT.EDU>
To: apo-minutes@mit.edu
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Section 94/96 meeting at Conclave, Spring 2009
ACTION ITEMS
- Have we filled out a section chair evaluation form?
- Graduating seniors register with Nationals website
- Tell Nationals website about our officer transitions
- Ensure membership paperwork is sent in promptly, incl. last semester's
- Next Conclave 10/23-25, UMaine Farmington. Theme: sustainability.
- Ask jtu, or see section website, for details on recruiting Scouts at
their conventions
- National Membership Academy June 12-14, Hartford CT. Registration
deadline May 18.
- We should be a Chapter of Excellence.
MINUTES
We reelected Katie McCollom as Section Chair for Section 96. (note she
has married, her last name is no longer Bruch)
(Voting was by acclamation. This was nice and efficient. Can we do it?)
Katie has been working on filling gaps in the section staff, and on
improving communication with individual chapters.
We need to have a web correspondent who's responsible for putting
stuff about the chapter onto the Section 96 website. For example, if
we have a big project and need manpower from one of those chapters
with 80 brothers, we can ask for it there. This would involve talking
to jtu every month (she's Section 96 web goddess).
carolynj and riv (new!) are Section 96 alumni liaisons.
The Membership Summit got canceled. This was supposed to be right
after LD Day, but there were a bunch of snowstorms. Trying to get it
rescheduled.
Graduating seniors should register with the Nationals website. There's
a thing under Forms that's kind of hard to find.
We should also register our officer transitions there (same section of
the website).
We need to make sure membership forms from last year are sent in. Even
if the money is weird because we're waiting on SAFO or something, we
should send in the paperwork (and keep copies!).
Chapters being born and dying:
* The chapter at Yale found that having Greek letters was harmful to
their membership, so they want to convert to just a community service
club.
* The chapter at Western Connecticut State University stopped existing
for a while. They are now petitioning to re-form.
* Montclair State University (NJ) and Saint Anselm College (NH) are
petitioning to have new chapters chartered. The petitions are all but
approved.
Conclave reports:
* Last semester's Conclave was at Quinnipiac with Nu Alpha. It went
well even though the power went out the first morning. They had a
balanced budget!
* The current Conclave is at Farmington, CT with Delta Sigma. It's
going awesomely. They can't know for sure yet, but it seems that the
budget will be balanced.
* Next Conclave will be at UMaine Farmington with Alpha Gamma Pi,
10/23-25. Title will be "Peace, Love, & Service", and theme will be
Sustainability. It'll probably cost $35-40 all told (basically
everything will be on campus). There'll be seminars by professors on
how to do green service! And cool service projects! It sounds really
shiny!
* Next next Conclave (spring 2010): Theta Zeta (UNH) nominated, they
present their bid, we vote to accept their bid. 3/26-28, theme is
Pirates. This Conclave will also be mostly on campus and thus cheap.
We could take Amtrak there if we wanted.
Scouting: there are a number of Scouting conventions coming up, at
which APO will be recruiting. jtu will put the details on the Section
96 website.
National Membership Academy June 12-14, Hartford CT. Registration
deadline May 18. This is really nearby for a national event, and Mims
worked really hard to make it so, so people should go. Flyer to be
posted in office.
Lots of things fall under "membership":
* pledge recruitment
* pledge retention
* dealing with brother apathy
* running successful CPPC
* running effective rituals
* officer transitions
* delegation & effective use of committees
* alumni relations
Mims warns us: There are sketchy people who go around pretending to be
affiliated with APO who really aren't. They will try to introduce
crazy changes, saying "this is the right way of APO". For example:
race segregation, gender segregation, holding initiation ceremonies at
2am. These people are harming chapters and fraudulently using the name
Alpha Phi Omega. If we encounter any, report to Mims!
Katie says: y'all should be chapters of excellence this year. A lot of
it boils down to meeting deadlines and telling Nationals we did or did
not do such-and-such. For example, reporting what project we did for
Spring Youth Service Day. We should make an effort to report project
details fully, because it goes into a national database that people
can look at for project ideas.
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