[2048] in APO News
Minutes of Exec Comm, Sept 17
daemon@ATHENA.MIT.EDU (jefreypu@MIT.EDU)
Wed Sep 18 19:18:43 1996
From: jefreypu@MIT.EDU
To: apo-minutes@MIT.EDU
Date: Wed, 18 Sep 1996 19:18:10 EDT
Minutes of Exec Comm (Sept 17, 1996)
Administrative notes:
~~~~~~~~~~~~~~~~~~~~~
Start: 7:35 pm; End: 9:30 pm. Present: Hannah, Jeffrey, Hohn, Alexis,
Michael, Oscar, Lizzie, Cathy, Harry, Ingrid, Charley, Emily.
Officers' reports:
~~~~~~~~~~~~~~~~~~
[AVP Note: We did this in a round the room fashion, so the officer re-
ports are kind of the whole meeting mostly, with the only new business
being setting the agenda for the chapter meeting next week.]
APOcEd (Hannah): If you come up with ideas for Avi to research
on so he can write it in the apoc, submit it to me.
AVP (Jeffrey): We have an updated mentor list and updated WuAPO,
although I will soon update it again and send it out to brothers
and pledges.
Treasurer (John): Anyone want a budget? I will try to have an idea
how much money has been spent so far by next week. Also,
where should the money from the sale of shirts go?
Ari: The money should go where its convenient.
Cathy: I have been claiming expenses to silkscreening.
John: I would also like to know how much we made from Reg Day and
Book Exchange.
Cathy: I have the number of hours from Reg Day and I am going to
submit the paperwork soon.
Ari: Have we decided how we are going to pay for lost books?
Charley: We decided we would pay last day prices.
Lizzie: What I did was write all the checks to those people who were
fine, totalled that amount, wrote checks to the people who had
lost books, totalled that and then counted the money we made
on books sold from the apo table and subtracted out costs and
money that went to lost books.
John: Dues are $15, and a good portion of that will be going to fel-
lowship. If you want to debtlist dues, you must have a positive
balance.
SVP (Alexis): We have a camp for Chapter Weekend I. We used to
have a policy of discussing projects in front of the chapter. Its
too late to do so now, but we may want to do it next term.
Servecomm met but was rather unattended. Recyclecomm has
a meeting in the office on Thursday.
Charley: We got a call from Jim Chesna asking if we can go to Resolute
to do a short project. If you get back to him soon, we could do
it as a small project. If we can't get transportation, it would be
difficult to do.
Alexis: We have a lot of pledges. We don't have enough projects to
give them all PCships.
Ari: I was going to suggest that we get together and brainstorm this
problem. Also if we do some big pledge projects or pledge events.
Ingrid: When I have been around, I hear a lot that pledges can do sub-
PC-ships. Pledges should be encouraged to do larger PC-ships
or more projects.
John: I recommend we ask places around campus what we can do for
short periods of time.
Hannah: The last time there was a pledge class this big was my pledge
class. I am wondering if the brothers who were brothers at that
time knew what was done then.
Charley: I believe Barbara coordinated a lot with the SVP. Many
projects were split up and there were a lot of fellowship events.
Cathy: Alexis mentioned that there were a couple of weekends free
and the pledges could find a project one of those weekends.
Ari: This is not really a problem. With more people we can do more
service, and I had an idea to let the pledges find their own
projects.
Charley: We could also schedule a project during Conclave when only
4 or 5 brothers go anyway.
Ingrid: I did find my own project. Its not that hard. We can use some
of those long weekends to do projects.
Cathy: From my experience you need to work with pledges. They
need encouragement as well as being directed to find projects.
Ingrid: I was only suggesting that some of the pledges could find their
own projects.
Charley: With a little management a project can be divided up and
more work can be done.
Alexis: Even if there are a lot of people, once they don't have such a
fear of PC'ing, they will find projects.
MVP (Ari): There has been some confusion on the issue of big broth-
ers. If you want to go find a little brother, feel free to do so, just
let me know first. Come to Pledge Ceremony.
ASC (Lizzie): The office got cleaned last thursday when I was out of
town.
Silkscreen Chair (Cathy): We silkscreened. It was ok. Dragon shirts are in
the office. $6 for non-APO associated people. $4 for brothers, pledges,
prospectives.
Harry: Project sunday at 8:30 am. We are putting computers together.
It should be fun.
FC (Ingrid): Looking at my calendar, it says I'm hosed. Steak Fry
is coming up soon. I want to try the Fishbowl of Friends: ev-
eryone puts their name in a hat. Then everyone pulls a name
out of the hat, and you have to do something nice for the per-
son whose name you drew. I will implement this for the next
Chapter Meeting. Another idea I learned at CPW is the idea
of active/inactive pairs. We assign an active to an inactive and
the active hunts down the inactive.
Charley: One thing you have to remember is that some people go
inactive because of hosedness reasons. Just point out to people
that we would like to see them occassionally.
Carnival Comm (Oscar): Here are the results of the Carnival survey.
[AVP Note: Because a lot of people found the results confusing, I have
not put them in the minutes. Carnival comm has been asked to provide
a more clear set of results]
Cathy: This survey may be a bit perky.
Charley: Looks like interest but no one wants to support it. I would
suggest that we don't waste our time doing something that will
just flop.
Ari: People generally reply to surveys toward the middle (the Bell
curve effect). If it goes during Spring Weekend, we could just
make Carnival part of Spring Weekend.
Charley: We could do it if we have more people, but if not, we will be
underpowered.
Oscar: If you think this info is not enough, let us know so that we can
gather more.
[AVP Note: Discussion continued on this topic for some time, but I
didn't take any more minutes of what exactly was said because it was
getting to details which are not important outside the scope of the
meeting. Carnival Comm has been directed to come up with two plans,
one a large plan that we could do with help from the MIT Community,
and a smaller, backup plan that we could do by ourselves. Carnival
Comm is meeting on Friday to discuss this further]
Historian (Charley): Okay, currently here is the status of the Histo-
rian's program. We have 24 rolls of film on order from Mystic.
Ingrid ordered it over the summer, and it still hasn't come in. I
intend to propose bylaws (chapter) legislation for the formation
of the Historian Committee as soon as i get it written. i want
to request that a committee be formed to draft and recommend
these amendments. I got $50 from John for film in the interim.
I have archived all of the APOcs currently existent. I am in
process of labeling pictures
Chapter Book Comm (Charley): This is the official version of the
Chapter Book. It has how-to guides for just about everything I can
think of. This will appear on the coffee table and should stay there.
There is a lot of useful data here, and I would like to see it given out
to pledges and brothers.
New Business:
~~~~~~~~~~~~~
The Agenda for the next chapter meeting:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Officer Reports
Committees
Chapter Book
Recycle Comm
Membership Comm
UMOC
Old Business
Advisor List
New Business
Tool Chair Presentation
Carnival
Trinidad Comm
*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*
Jeffrey Scott Poore jefreypu@mit.edu Next House
http://web.mit.edu/jefreypu/www/ 500 Memorial Drive
Dept. of Elec. Eng. and Comp Sci Cambridge, MA 02139
Massachusetts Institute of Technology (617)225-8868
Brother and Administrative Vice President, Alpha Phi Omega
Member and Social Coordinator, MIT Concert Band
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