[1832] in APO News
Minutes of APO Chapter Meeting, April 30th
daemon@ATHENA.MIT.EDU (Jeffrey Poore)
Mon May 13 18:58:35 1996
To: apo-news@MIT.EDU
Date: Mon, 13 May 1996 18:57:41 EDT
From: Jeffrey Poore <jefreypu@MIT.EDU>
[AVP note: I am sorry these are late, but this was the first chance I
had to type these up. Enjoy.]
Minutes for Chapter Meeting of April 30, 1996
Meeting called to order at 7:45 PM
[AVP Note: Due to the fact that there was a lot of discussion on the
topics during this meeting and I only have so much time and effort to
type up minutes, I have limited the parts of discussion that were
recorded. I would say that if you are that interested in what is said
*at* meetings, you should come to them. I appologize to those who
could just not make it, but as I said before, I only have so much time
to type up these minutes and get them out at a reasonable time.]
Attendance: Michael, Cathy, Oscar, Hannah, John Hollywood, Harry,
Sparky, Rachel, Glenn, Ellen, Ingrid, Chris, Joe K., Emily, Lan,
Alexis, Junko, Charley, Jeffrey, Ron, Kate, Jill
Officer Reports:
SVP (Junko)- Awards Assembly Monday 13th. We need 3 or 4 people from
3:30-5:00. Please contact me. This is the last project of the term.
MVP (Cathy)- Voting is going on. If you haven't voted yet, vote.
Voting closes on wednesday at 4pm. Neophyting is happening Thursday.
AVP (Ari)- Anyone who took a phone list should contact Ari. Jeffrey is
taking minutes for this meeting because Ari was late.
Treasurer (Alexis)- Nothing to Report
Fellowship (Emily)- Dinner Trip happened. Everyone should go to 60th.
APOCEd (Michael)- The Apoc is back. We need officer reports.
PubDir (Oscar)- Everything is stocked. The office is not a dumping
ground for other group's supplies
ASC (Lan)- I cleaned the table friday. It was a mess by joint execcomm.
Historian (Ingrid)- I got more pictures and will be taking albums up
to 60th.
Chairman of the Advisory Committee (Joe): Nothing to report
President (Charley): We have not received info about the Wellseley
Chapter yet, so if we don't hear from them soon, it may not be
happening on May 12th.
Committees:
Finncomm: we met for the last time and John has budget
recommendations. [discussed later in the meeting]
60th (Harry): 60th has 100 people coming. Transport schedule is out.
We are looking for Baby sitters.
Old Business:
-APO Trinidad-
Charley: We are requested to be the big brother chapter of APO
Trinidad. Yale and Ellen are going to provide a little background and
then we shall vote on whether we want to be a big brother chapter to
APO Trinidad.
Yale: Most of the things I need to say are in the APOc. We are pretty
far away from Trinidad, and it is not clear what it is we are being
asked to do.
Ellen: We have an official statement from nationals. We are being
asked for emotional support and Nationals has no problem with us
ordering materials ourselves and sending them to Trinidad, but
Nationals will not send them out of the country directly. Whether or
not we choose to support Trinidad, Nationals is aware of this
situation and is slowly working on it.
Ingrid: It seems cool. I am not sure what we can do. There are some
weird international issues and I don't know what to think about it.
Cathy: There are unresolved issues, but I can't see why we wouldn't
give our support to them.
Rachel: Why can't Trinidad order materials?
Ellen: It is just to keep APO out of legal matters.
Ari: If we are going to do this, we may want to appoint someone to
keep an eye on this.
Harry: what do we need to do before 60th?
Charley: I would like the Chapter to make a firm stand on the issue,
so that we can tell people at 60th our position.
Yale: It will probably take several years to get this going.
Charley: I would also like people to think about what we should be
doing.
Emily: We do need a chair to do this. It might be nice to send them
misc. things.
Lan: What I want to know is this National's Business.
Charley: AX is not repsonsible to Nationals, but if we commit, we owe
a responsibility to Trinidad.
Ellen: Trinidad should eventually end up like any other APO USA
chapter. Trinidad wouldn't be in our region when things become
official.
Ari: I think with the info that we have we can at most offer
communicational/emotional support.
-Vote is called
Yes: 12 No: 0 Abstain: 2
AX now commits to offering support to APO Trinidad.
-Pledge Policy-
[AVP note: If you would like to see a copy of the new pledge policy,
talk to Ari]
Discussion:
[AVP note: Ari has already mentioned his intention to make pledge
interviews with a certain number of brothers an addition to the
policy, and thus there was no mention of this prior to the discussion]
Junko: Brief interviews is good but 12 active brothers is a large
number.
Ingrid: 12 seems reasonable to me.
Hannah: There are still 6 projects. I thought it was going to be
reduced to 5 with interviews.
Ari: I don't think the time committment is very much. I talked with
people and they seemed happier with 6 projects. I was pretty sure this
was a good idea, and the feedback from pledges makes me even more
sure.
Alexis: Had it been considered to have pledges interview fewer
brothers for longer periods of time.
Ari: I just want the pledges to get a general feel for the chapter.
Sparky: Maybe you could just make it an encouragement rather than a
requirement.
Ari: If you don't make it a requirement they won't do it.
-Vote is called on the policy.
Yes: a lot No: none Abstain: one
-Brotherhood Expectations-
Discussion:
Kate: I think the interviews that the pledges now have to have should
also be a brotherhood requirement.
Cathy: I thought that the policy for pledges was intended so that
pledges meet the brothers.
Ari: Actually, I don't know how many pledges a brother should meet.
Cathy: It is also a little unclear how you would make this a
requirement.
Ingrid: The brothers could meet with a fraction of the pledges.
Kate: It bothers me that pledge requirements would be longer than
brotherhood expectations.
Cathy: I don't like the math part cause it just sort of is not the
point.
Yale: The point of the interviews is to have the pledges meet the
brothers. Just give the pledges a requirement to meet.
John: I agree with the point of the numbers, but I don't see why it is
in the expectation column.
Ingrid: Move to put the interviews under the expectations.
Emily: The requirement to attend PTRM is not under the expectations.
[AVP: this is supposed to be part of the policy, but Ari accidentally
left it out]
-Vote is taken on the policy
Yes: 16 No: 0 Abstain: 0
-Voting Policy-
Discussion:
Cathy: Can you clarify when voting shall begin?
Ari: Voting shall begin as soon as I can get the forms out after PTRM.
Ingrid: I would like to see that in writing.
Kate: Because the schedule is so tight, we usually begin imediately.
Also, it is more important whether someone has met expectations rather
than when they pay their dues.
John: We are having bad scheduling problems, which only gives it two
days.
Ingrid: the thing is that we keep revising the same policy. What we
put in now will still be there the term after.
Ari: Amend it to read: "Voting shall begin two hours after PTRM and
run for two days."
-Vote is called on the policy
Yes: 15 No: none Abstain: 1
-Drop Poster Increase-
[AVP Note: This policy is now posted on the disscussion board in the
office]
Discussion:
Chris: Does Chapter stuff go at cost?
Kate: It doesn't matter. The money is going to the chapter anyway.
Junko: If brushes are unclean enough, why don't we charge to replace
them.
Glenn: what we hope is that people will go and wash them.
Michael: I am a little concerned that we don't specify when late is,
even though we have late fees.
Oscar: Late is defined as 24hrs later right now.
-Vote is called on Drop Poster price increase.
Yes: 17 No: 0 Abstain: 0
[AVP note: People have been coming in over the evening, which is why
we keep increasing in the number of people that are voting. Just for
those of us who wonder why the yes's keep increasing even if the no's
don't =-)]
-Budget Approval-
[AVP note: if you would like to see a copy of the new budget, please
contact John Hollywood]
Budget considerations:
Stop paying for T-tokens. This should save an estimated $100.
Chris: what about the terminal?
Ari: It would make us have to enforce stronger measures if we got rid
of one line.
Alexis: I was wondering if we can budget to break even instead of
budgeting to fall short.
Glenn: I hope we don't have to become hard nosed. Officers should try
to keep within their budgets.
Emily: We are going to make it easier for officers to know what is in
their budget.
Ingrid: Is the profit on Book Exchange part of the proposed budget.
Charley: yes
Ingrid: Also, will we increase pledge fees too or just brothers?
Glenn: I remember there being a separate vote on taking money from
Book Exchange
John: I would be willing to deal with the cut from Book Exchange and
increased dues separately.
Charley: Ok. Here is how this will work. We will discuss the small
issues separately and then approve the whole budget.
-Increased Dues
Charley: Consider that the extra funds are supposed to go to
fellowship
Glenn: You may want to direct the extra to a general chapter fund
instead of just fellowship.
Kate: If you want your life to be easy, you will put it to general
operating costs.
Vote is called on this issue:
Yes: 13 No: 1 Abstain: 3
-Profit from Book Exchange
Sparky: at 5% profit, do you have to charge sales tax?
John: No, we do not.
Glenn: It should be worded as a handling cost.
Vote:
Yes: 14 No: 1 Abstain: 2
-Cutting 2nd Phoneline
[AVP note: there was no real organized discussion on this issue.
Brothers were divided, but there was strong feelings that taking the
phone out would be a general inconvenience]
Vote:
Yes: 8 No: 5 Abstain: 3
-T-Tokens
Motion to ammend the policy to stop paying for T-tokens, such that
$100 is removed from transportation and $75 is added to the presidents
descretionary fund [to be allocated for transportation costs].
Vote:
Yes: 14 No: 2 Abstain: 0
-Covering Debt
This issue was tabled.
-The Budget
No discussion. Vote:
Yes: 12 No: 1 Abstain: 1
-Random Budget Motions:
Move to cancel all expenditures from the previous term and blah blah
blah.
[AVP note: we do this every term. If you want to know the actual
wording, ask the Treasurer. ]
Vote:
Y: many N: none A: none
Move to appropriate all expenditures blah blah blah
Vote:
Y: many N: none A: two
-Welseley
[AVP note: We received the info on Welseley. The chapter will be most
likely chartered next term, and so this will come up again. For now,
it has been left to the Execcomm to deal with]
-Carnival
[AVP note: There was a lot of discussion on this, but a lot of it was
not very helpful or useful. Also, there was some uncertain points, and
this discussion was eventually tabled anyway. I am providing a small
portion of the discussion here, but this is still an unresolved topic.
Also, the main issue discussed is whether Carnival should happen on
the same weekend as Mr. Spring Weekend]
Richard: Having it on the same weekend would give us good publicity
Alexis: What happens during Spring Weekend
Emily: A bunch of group [as in AXO, Sigma Kappa, etc] related
activities.
John: I think doing during Spring Weekend would benefit us a lot.
[Discussion has been tabled. It will likely be a
discussion topic over the summer and in the fall]
Announcements:
Glenn: 60th is this weekend. And Rachel and I would apprecciate help
in the kitchen.
Emily: The chapter fairy is looking for someone to help bake cookies
for finals.
Ingrid: After Finals is coming up real soon. A sign up sheet will
appear soon. I am looking for a transport PC.
Cathy: 60th shirts exists. The shirts still need to be treated. Please
talk to me if you are interested in helping.
Marcus: The transport schedule for 60th is on the message board.
Ari: Cathy is doing t-shirts for Rush and I am looking for a cool
design. Free Toscii's for the winning design.
Oscar: we are trying to get a letter order together.
-PFTGOTO-
Sparky: starting real soon now, there will be two rooms available.
Talk to me.
Ingrid: If you buy a tshirt and you don't appreciate all the many
hours we spent on them, we will hunt you down...
Emily: My 16 year old sister has a homepage.
Michael: Do not heat treat yourself.
[AVP note: Michael burned himself on the iron being used to heat treat
the 60th shirts]
Ari: I did not kill someone
[AVP note: Ari is just silly]
Cathy: One day at a time.
Chirs: I had nothing to do with the latest Tech.
Richard: The Tech does not know what a highway is.
Ingrid: Oh shit.
[AVP note: I have forgotten what this was in reference to.]
Meeting adjourned to a fellowship circle around 11 PM
*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*
Jeffrey Scott Poore jefreypu@mit.edu
Next House http://web.mit.edu/jefreypu/www/
500 Memorial Drive Department of Electrical Engineering
Cambridge, MA 02139 and Computer Science
(617)225-8755 Massachusetts Institute of Technology
Brother and Administrative Vice President, Alpha Phi Omega
Member and Social Coordinator, MIT Concert Band
*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*
