[6734] in APO-L
Re: Looking For Bylaws.....
daemon@ATHENA.MIT.EDU (pshuang@mit.edu)
Wed Sep 15 22:49:36 1993
From: pshuang@mit.edu
Date: Wed, 15 Sep 93 22:49:02 -0400
To: Rick Nyman <enyman@vt.edu>
We actually keep our bylaws in LaTeX format, but here's a version of it
converted to ASCII text.
What? You mean you didn't want 40,000 bytes to land in your mailbox
without advanced warning? :)
---
Yours in Leadership, Friendship, and Service,
Ping Huang, SVP Fall 1993, AX chapter of APO @ M.I.T. (pshuang@mit.edu)
-------- cut here --------
Bylaws of the
Alpha Chi Chapter of
Alpha Phi Omega
As amended through April 24, 1991 _ printed September 15, 1993.
Article I. Membership
x1. Pledgeship. To qualify for active membership in this Chapter,
each prospective member shall serve a pledgeship period. During this
period the pledge shall participate in a pledging program approved by
the Chapter at the first regularly scheduled Chapter meeting of the
term. No part of this program shall involve hazing of any type, or
require the performance of personal service for any pledge or member.
x2. Elevation of pledges. The procedure for elevation of pledges may
be set by a two-thirds vote of the active members present at a regularly
scheduled meeting, if all active, associate, and advisory members are
notified one week in advance. A special quorum of one-half of the active
members is required. Such changes may occur in one of the first three
regularly scheduled Chapter meetings of the term, or on petition of
one-fourth of the active members. The procedure shall remain in effect
until changed.
x3. Active membership. An active member shall be a student at the
Massachusetts Institute of Technologywho has been initiated into
membership and has fulfilled all personal financial obligations to the
Chapter. Active members shall be able to vote and hold office. It shall
be the obligation of each active member to inform the Administrative
Vice-President of his current mailing address.
x4. Advisory membership. An advisory member shall be an advisor as
defined in Article IV. Advisory members shall have all rights and
privileges of active membership except those of voting or holding office
in the Chapter, other than the Chairman of the Advisory Committee. It
shall be the obligation of each advisory member to inform the
Administrative Vice-President of his current mailing address.
x5. Associate membership. An active member who ceases to meet all
financial obligations to the Chapter or who submits a written statement
to the Treasurer stating that he has found it necessary to cease full
involvement in Chapter affairs shall become an associate member. At such
time as he has met all financial obligations and requests reactivation,
he shall again become an active member. It shall be the obligation of
each associate member to inform the Administrative Vice-President of his
current mailing address.
x6. Active alumni membership. An active alumni member of this
Chapter shall be an initiated member of any Chapter of Alpha Phi Omega
who is affiliated with the Massachusetts Institute of Technology and who
desires such classification. Active alumni members shall be entitled to
participate in Chapter activities at the discretion of the Chapter.
x7. Alumni membership. An alumni member shall be anyone who has left
the Chapter, having been at one time a member.
x8. Suspension. A member shall be liable for suspension upon the
written petition of a majority of the active members. The Administrative
Vice-President shall notify the member in question of the charges
against him at least thirty days prior to the suspension proceeding. All
of the active, advisory, and associate members shall be notified of the
proceedings at least seven days prior to the proceedings. These
proceedings shall be at a regularly scheduled Chapter meeting at which a
majority of the active members are present at the time of the
proceedings. For due cause and after just deliberation, a member may be
suspended from the Chapter by an affirmative vote of two-thirds of the
active members present at the proceedings. The Chairman of the Advisory
Committee shall preside over the suspension proceedings.
x9. Honorary Chapter membership. Honorary Chapter membership may be
conferred at a regularly scheduled Chapter meeting upon those persons
who have contributed significantly to the ideals and purposes of Alpha
Phi Omega by a three-quarters vote of the entire active membership.
Honorary Chapter membership may not be conferred upon members who are
still students at the Massachusetts Institute of Technology.
x10. Chapter life membership. Chapter life membership may be
conferred upon any member by a unanimous vote of the active members
present at a regularly scheduled Chapter meeting. A Chapter life member
shall be entitled to all the rights and privileges of active membership.
He shall not count towards a quorum, or hold an office other than
Chairman of the Advisory Committee, unless he is granted these rights
under another classification of membership.
Article II. Officers
x1. Officers. The officers of this Chapter shall be the President,
Service Vice-President, Membership Vice-President, Administrative
Vice-President, Treasurer, Fellowship Chairman, and Editor of the
Newsletter. All offices shall be held by active members.
x2. Junior Officers. The junior officers of this Chapter shall be
the Administrative Support Chairman, Publicity Director, and Chapter
Historian. All junior offices shall be held by active members.
x3. Term of office. Each officer shall serve from the time of his
installation until the installation of his successor. An officer may
succeed himself only once.
x4. Vacancies. If a vacancy occurs among the officers or junior
officers of the Chapter, the President shall appoint an active member to
temporarily fill the vacancy, except the case of a vacancy in the office
of President, the Service Vice-President shall assume his duties until
the election of a successor. The Administrative Vice-President shall
immediately notify all active and associate members that a vacancy has
occurred. At the first regularly scheduled Chapter meeting occurring at
least two days after this notification, nomination shall be made and
elections held to fill the vacant office and any offices vacated as a
result thereof.
x5. Removal from office. An officer shall be liable for removal
from office upon written petition of a majority of the active members of
the Chapter. Written charges must be sent to the officer under
consideration at least thirty days prior to the removal proceedings, and
the officer shall at that time be suspended from performing further
duties of the office. The Executive Committee shall appoint an active
member to fill the office for the duration of the proceedings and shall
submit a written report to the Chapter before a vote is taken. The
removal proceedings shall be held at a regularly scheduled Chapter
meeting at which a majority of the active members are present at the
time of the proceedings. All of the active and associate members shall
be notified of the proceedings, at least seven days prior to the
proceedings. For due cause and after just deliberation, an officer may
be removed by an affirmative vote of two-thirds of the active members
present at the proceedings. The Chairman of the Advisory Committee shall
preside over the proceedings.
Article III. Duties of Officers
x1. President. The President shall plan the agenda and preside at
all meetings of the Chapter and the Executive Committee, and shall be an
ex-officio member of all committees. He shall coordinate the functions
of all Chapter officers and committees. He shall appoint any committees
necessary for expediency in carrying out the Chapter program. He shall
serve as a member of the Advisory Committee, and arrange for the
participation of Advisors at Chapter activities. He shall be responsible
for the external relations of the Chapter except as otherwise provided
by the Chapter or these bylaws. He shall give supervision to the Chapter
and its officers, and shall see that its constitutional duties, both
local and national, are fulfilled.
x2. Service Vice-President. The Service Vice-President shall perform
all functions of the President in the absence of the President. He shall
be responsible for the operation and coordination of all Chapter service
and shall serve as chairman of the Service Committee.
x3. Membership Vice-President. The Membership Vice-President shall
serve as pledgemaster, giving all pledges an opportunity to learn the
fundamentals of Alpha Phi Omega and to become imbued with the spirit of
the fraternity before their initiation into membership. As pledgemaster
he shall submit, at the first regularly scheduled Chapter meeting of the
term, a list of pledging requirements to the Chapter for its approval.
He shall secure the necessary applications and fees promptly from all
new members and pledges and forward those required by the National
Fraternity to the National Office. He shall serve as a chairman of the
Membership Committee. He shall be responsible for maintaining the
permanent membership records of the Chapter and for seeing that all
related responsibilities are fulfilled.
x4. Administrative Vice-President. The Administrative Vice-President
shall coordinate the internal affairs of the Chapter. He shall be
responsible for keeping the active, advisory, and associate members
informed of all matters pertaining to the Chapter, and for overseeing
the administrative details of the Chapter. He shall serve as the
Chapter's representative to the Association of Student Activities. He
shall appoint an active member to take the attendance and minutes of
each Chapter and Executive Committee meeting, and see that these minutes
are placed in the Chapter archives and made available for the members'
inspection. He shall keep up-to-date the copy of these bylaws on file
with the Undergraduate Association and the National Fraternity, and
shall submit to them the names of all members elected to any office in
the Chapter immediately upon their assuming office.
x5. Treasurer. The Treasurer shall receive and transmit all monies
of the Chapter and keep an accurate record thereof. He shall make all
payments of the Chapter accounts upon proper authorization. Where
payments of the Chapter accounts are made by check, he shall institute a
procedure whereby all checks shall be countersigned by the President. He
shall see that all Chapter funds which exceed one hundred dollars are
placed in a safe depository within twenty-four hours of their receipt,
except as otherwise provided by the Chapter. At the close of each term,
he shall audit the financial records of the Chapter and submit a
complete financial report on that term to the Chapter, the National
Fraternity, and the Finance Board of the Undergraduate Association. He
shall submit a proposed budget for his term of office to a meeting of
the Executive Committee for its consideration and recommendation to the
Chapter, at a time such that the Chapter may consider it before the
beginning of that financial period. He shall maintain a list of all the
active members. He shall submit a report, monthly and at the end of the
term, to the Chapter, setting forth what has been spent to date in each
category of the budget. He shall serve as chairman of the Financial
Committee. He shall have his books audited by the proper authorities
each term. He will read the Treasurer's How-To Manual and make sure he
fully understands it.
x6. Fellowship Chairman. The Fellowship Chairman shall promote
fellowship among the members of the Chapter. He shall be responsible for
planning and implementing a membership retention program. In so doing,
he shall confer with the Membership Vice President to ensure that each
pledge understands this program.
x7. Editor of the Newsletter. The Editor of the Newsletter shall be
responsible for the regular publication of the Chapter newsletter.
x8. Administrative Support Chairman. The Administrative Support
Chairman shall provide the Chapter with those services and procure those
supplies necessary for the implementation of Chapter endeavors. He shall
maintain all expendable supplies at reasonable levels. He shall be
responsible for maintaining all publicity equipment. It shall be his
responsibility to keep all Chapter working spaces clean and organized.
x9. Publicity Director. The Publicity Director shall maintain
supplies directly related to publicity and maintain the APO
silkscreening facilities, maintain the bulletin board in the Infinite
Corridor, and maintain APO's visibility on campus.
x10. Chapter Historian. The Chapter Historian shall keep historical
records by archiving photographs, keeping scrapbooks, and archiving the
Chapter newsletter.
x11. Duties of all Officers. Each officer shall, at the end of his
term of office, instruct his successor in the duties of his office and
shall see that all files and records of his office are placed in the
Chapter archives. He shall perform any other duties the Chapter may
direct.
Article IV. Advisors and Advisory Duties
x1. Advisory Committee. There shall be two or more Scouting
Advisors, three or more Faculty Advisors, and as many Service Advisors
as the Chapter deems necessary. They, with the Chapter President, the
past Presidents of the Chapter, and the Sectional Representative to the
Chapter, shall constitute the Advisory Committee of the Chapter.
x2. Faculty Advisors. The Faculty Advisors shall encourage the
development of high fraternal and scholastic standards. They shall
assist the Chapter in planning and executing campus projects. They shall
attend Chapter meetings as regularly as possible, and shall serve as
personal advisors and counselors on Chapter matters at all times.
x3. Scouting Advisors. The Scouting Advisors shall give counsel and
advice to the Chapter regarding its Scouting relationships. They shall
encourage high fraternal and Scouting standards. They shall attend
Chapter meetings as regularly as possible. They shall give assistance
to the Chapter in planning and executing projects which are in the
interest of the Scout movement and the community at large.
x4. Service Advisors. The Service Advisors shall give counsel and
advice to the Chapter when they deem appropriate. They shall encourage a
high standard of excellence in the Chapter and its service program.
They shall attend Chapter meetings as regularly as possible.
x5. Chairman of the Advisory Committee. The Chairman of the Advisory
Committee shall call and preside over all meetings of the Advisory
Committee. He shall attend Chapter meetings regularly and shall serve as
advisor and counselor at all times to the Chapter, its members, and its
officers. He shall serve as presiding officer at any suspension or
removal proceedings of the Chapter.
x6. Duties of the Advisory Committee. The Advisory Committee shall,
if necessary, give leadership in starting the Chapter's program at the
beginning of the academic year. They shall meet, when necessary, for the
purpose of advising the Chapter on its program and administration.
Article V. Executive Committee
x1. Membership. The Executive Committee of the Chapter shall consist
of the officers of the Chapter, the Chairman of the Advisory Committee,
and the Junior Officers. The President shall serve as chairman. The
other Chapter members and advisors may attend the meetings of the
Executive Committee and have floor privileges, but shall not have voting
rights. No member of the Executive Committee shall have more than one
vote.
x2. Meetings. The Executive Committee shall meet on weeks alternate
with regularly scheduled Chapter meetings during the academic year.
Special meetings of the Executive Committee may be held upon the call of
the President, or upon written request of one-third of the members of
the Executive Committee.
x3. Duties of the Executive Committee. The duties of the Executive
Committee shall be:
1. To exercise, when necessary, all the powers of the Chapter during
the interval between Chapter meetings.
2. To be responsible for carrying out the resolutions, policies, and
activities of the Chapter.
3. To refer to the Chapter such legislation as it may desire.
4. To advise the President in the coordination of all Chapter affairs.
5. To analyze the past projects of the Chapter, weigh their value, and
determine the advisability of their continuance.
6. To analyze any particular problems of the Chapter pertaining to its
program or administration, and plan for their solution.
7. To consider the budget for each term as proposed by the Treasurer,
and to refer it to the Chapter together with its recommendations, for
consideration at the second regularly scheduled Chapter meeting of that
term.
8. To perform all other duties as directed by the Articles of
Association, these bylaws, or the Chapter.
x4. Quorum. A Quorum of the Executive Committee shall be a majority
of the voting members of the Executive Committee.
Article VI. Committees
x1. Standing Committees. The standing committees of this Chapter
shall be the Service Committee, the Membership Committee, the Financial
Committee, and the Fellowship Committee. The chairman of each committee
shall be responsible for seeing that its duties are fulfilled.
x2. Service Committee. The Service Vice-President shall serve as
chairman of the Service Committee. The duties of this committee shall
be:
1. To make plans for carrying out the traditional Chapter service
projects.
2. To work with the Faculty Advisors, the Deans, and the President of
the Institute to determine the need for additional projects of various
types.
3. To work in cooperation with the local community leaders, the
Service Advisors, the local Scout Executives, and the Scouting
Advisors to determine the need for additional projects of a community or
Scouting nature.
4. To present definite plans for each service project to a meeting of
the entire Chapter for its approval, well in advance of the time the
project is to take place, and to secure the cooperation of the entire
membership in making each project a success.
5. To assist in the formation and continuance of other service
organizations.
6. To submit to the National Fraternity at the end of each term, a
complete report on the service program of the Chapter for that term.
7. To make a full report to the succeeding committee which shall
include both reports on the individual service projects and an
evaluation of the entire term's service program.
x3. Membership Committee. The Membership Vice-President shall serve
as chairman of the Membership Committee. The duties of this committee
shall be:
1. To inform students who are eligible for membership in the Chapter
of the activities of the Chapter and their opportunity to join.
2. To hold open meetings of the Chapter at frequent intervals to which
prospective members will be invited.
3. To check the qualifications and eligibility of prospective members
and to recommend them for membership.
4. To train the pledges in the fundamentals of Alpha Phi Omega and
prepare them for active membership.
5. To plan and execute the formal initiation of new members.
6. To plan and carry out membership campaigns and work toward definite
membership goals.
7. To assist in the establishment of Alpha Phi Omega Chapters in other
colleges and universities.
8. To make a full report to the succeeding committee which shall
include an evaluation of the entire pledging program.
x4. Financial Committee. The Treasurer shall serve as chairman of
this committee. The treasurers of major projects, who shall be appointed
by the chairman of these projects, shall serve on this committee. The
duties of this committee shall be:
1. To coordinate the financial activities of the Chapter.
2. To maintain complete and accurate records of the finances of major
Chapter projects.
3. To train members in the bookkeeping techniques used by the Chapter.
4. To prepare reports for the Chapter on the state of the Chapter's
finances and long-range needs.
5. To assist the Treasurer in the performance of his duties, including
the preparation of the budget for each term.
x5. Fellowship Committee. The Fellowship Chairman shall serve as
chairman of this committee. The duties of this committee shall be:
1. To plan and carry out social events for the purpose of fellowship.
2. To promote a spirit of close fellowship among all Chapter members.
3. To create and maintain a feeling of friendship toward all
prospective members who visit Chapter meetings.
4. To arrange for refreshments at Chapter meetings.
5. To make a full report to the succeeding committee which shall
include reports on each special event and an evaluation of the entire
term's fellowship program.
Article VII. Meetings
x1. Regularly scheduled Chapter meetings. At the end of each term,
a schedule of Chapter meetings for the next term shall be submitted by
the Executive Committee to the Chapter at a regularly scheduled Chapter
meeting for the Chapter's approval. Unless otherwise designated, the
meetings on this schedule shall constitute the regularly scheduled
Chapter meetings referred to in these bylaws. This schedule may only be
amended by the Chapter at a regularly scheduled Chapter meeting.
x2. Place and Time. There shall be at least two regularly scheduled
Chapter meetings during each month of the academic year. These meetings
shall be held in such places as the Executive Committee shall direct.
x3. Special Chapter Meetings. Special Chapter meetings may be
called by the President or the Executive Committee on their own
initiative, or upon the written request of one-fourth of the active
members of the Chapter. The President shall call a special Chapter
meeting to be held within three days after the presentation of such a
request; if the President does not comply with the request within the
required time, a request in writing of one third of the active members
may be presented to the Chairman of the Advisory Committee, who shall
immediately call and preside over a special Chapter meeting. All active,
advisory and associate members shall be notified in advance of each
special Chapter meeting. This notification shall include either a
statement of the purpose of the special Chapter meeting or of the
special business to be transacted.
x4. Quorum. A quorum at all regularly scheduled and special Chapter
meetings shall be one-third of the active members, unless otherwise
provided in these bylaws.
x5. Written Motions. All main motions, resolutions, and amendments
of greater than ten words length shall be submitted to the chair in
writing before discussion is in order on the proposal.
x6. Adjournment. A motion to adjourn shall not be in order if there
is any further business pending.
x7. Closed Meetings. A meeting may be closed either to include only
duly initiated members or to include only duly initiated members and
pledges by a majority vote of the active members present, but at least
one meeting each month shall be open.
x8. Voting. Only active members shall be able to vote. Voting by
proxy shall not be allowed on any Chapter business or during any Chapter
elections.
x9. Parliamentary Authority. For all questions of parliamentary
procedure not covered by the Articles of Association or these bylaws,
the current edition of Robert's Rules of Order shall be considered
authoritative.
x10. Floor Privileges. All persons present at a meeting shall have
the right to speak. Only duly initiated members and pledges shall have
the right to introduce or second a motion or resolution.
Article VIII. Elections
x1. Advisors. At the second regularly scheduled Chapter meeting of
the academic year, the Executive Committee shall submit a list of
advisors to the Chapter for its approval. At this meeting the Chapter
shall elect the Chairman of the Advisory Committee by plurality vote.
Advisors may be added to this list at any regularly scheduled Chapter
meeting.
x2. Officers. The Chapter shall conduct an election of officers at
the last regularly scheduled Chapter meeting of each term. Only active
members shall be eligible to hold office. At least twenty-eight days
prior to this meeting, the President shall appoint a nominating
committee, which shall present its report at the regularly scheduled
Chapter meeting prior to the election meeting. Nominations from the
floor may be made at the meeting prior to the election meeting, at the
election meeting, or any time between the two meetings upon notification
of the President. Election shall be by a preferential balloting
procedure, and each office shall be voted on separately, from the
highest to the lowest as listed in Article II, section 1 of these
bylaws.
x3. Junior Officers. At the first regularly scheduled Chapter
meeting of the term, elections shall be held for the junior officers.
Only active members shall be eligible, and all nominations shall come
from the floor. Elections shall be by preferential ballot, and each
office shall be voted on separately in the order listed in Article II,
Section 2 of these bylaws.
x4. Election Procedures. All elections shall be by secret ballot.
Only those candidates who have accepted nomination can be candidates in
a Chapter election.
x5. Holding Offices. Each Officer or Junior Officer Position may be
held by only one person at a time.
Article IX. Finances
x1. Procurement of Funds. The necessary funds of this Chapter shall
be secured through membership dues, fees, and assessments and through
activities conducted in keeping with the financial policies of the
Massachusetts Institute of Technologyand the National Fraternity.
x2. National Fraternity Funds. All Receipts handled for the
National Fraternity, such as pledge fees, initiation fees, annual
Chapter assessments, and orders for supplies, shall be kept carefully
segregated by adequate bookkeeping procedures so that these revolving
funds may not be used by the Chapter.
x3. Pledge and Initiation Fees. Each person becoming a pledge or
active member shall be required to pay the appropriate Chapter and/or
national Pledge or Activation Fees before he is duly pledged or
initiated.
x4. Dues. Dues for active members shall be set by a two-thirds vote
of a regularly scheduled Chapter meeting, provided all active,
associate, and advisory members are notified one week in advance, and
shall take effect the following term. Dues shall not be required for the
term in which the member was initiated. They shall be paid before the
end of the second regularly scheduled Chapter meeting of the term, with
the understanding that all those active members from the previous term
who are still students at the Massachusetts Institute of Technology
shall be considered active members until that time. Nothing in these
bylaws shall prohibit any member who is still a student at the
Massachusetts Institute of Technology from paying his dues after the
second regularly scheduled Chapter meeting of the term and having the
privileges of active membership for the remainder of the term.
x5. Assessments. An assessment may be levied on all active members
upon the affirmative vote of three-fourths of the active members present
at a regularly scheduled Chapter meeting at which a quorum prevails,
provided that:
1. At least fourteen days prior to the voting the proposed assessment
shall be read, entered upon the minutes, and discussed at a regularly
scheduled Chapter meeting.
2. All active, advisory, and associate members shall be notified, at
least seven days prior to the voting, of the proposed assessment.
x6. Notice of Payment Due. A notice of dues, personal Chapter debts,
fees, and assessments shall be issued by the Treasurer at least three
weeks prior to the payment deadline. The Treasurer may declare any
active member an associate member if he has not fulfilled his financial
obligations to the Chapter by this payment deadline.
x7. Endowment Fund. Those Chapter funds in the MIT account # 41121
as of March 1, 1987, shall become the principal of the Alpha Chi Chapter
of Alpha Phi Omega Endowment Fund, also referred to as the Oscar Hedlund
Fund. The principal shall be increased by any contributions to the
Chapter or to the MIT Alumni Fund earmarked for the Endowment Fund.
This principal shall not be removed except when all three of the
following conditions are met:
1. Advance notice of a motion to remove part or all of the principal
shall be given at least 14 days in advance to all active members and
advisors of the Chapter.
2. An affirmative vote shall be required of two-thirds of the active
members present at a Chapter meeting at which a special quorum of
one-half the active members are present.
3. Written approval of at least one Advisor, explicitly stating the
amount of the principal to be withdrawn and the purpose of its
withdrawal.
The interest produced by the Endowment Fund shall be used by the
Chapter to fulfill the three-fold purpose of the fraternity as set forth
in the National Bylaws of APO, herein quoted:
"The purpose of this Fraternity shall be to assemble college students in
a National Service Fraternity in the fellowship of the principles of
the Boy Scouts of America as embodied in its Scout Oath and Law; to
develop Leadership, to promote Friendship, and provide Service to
humanity; and to further the freedom that is our national, educational
and intellectual heritage."
Article X. Amendments and Bylaws Interpretation
x1. Amendment Procedure. The bylaws may be amended upon the
affirmative vote of two-thirds of the active members present at a
regularly scheduled Chapter meeting at which a special quorum of
one-half the active members prevails, provided that:
1. The proposed amendment has had the consideration of the Executive
Committee at least twenty days prior to the voting.
2. Each proposed amendment has been submitted to the Executive
Committee in the form of a petition signed by one-fourth of the active
members.
3. At least fourteen days prior to the voting, the proposed amendment
has been read, entered upon the minutes, and discussed at a regularly
scheduled Chapter meeting at which regular quorum prevails.
4. All active, advisory, and associate members have been notified, at
least seven days prior to the voting, of the contents of the proposed
amendment.
5. Before the vote is taken, a copy of the proposed amendment and the
recommendations of the Executive Committee has been distributed to all
present.
x2. Approval. Each proposed amendment shall be submitted to both the
National Fraternity and to the Undergraduate Association before becoming
effective.
x3. Bylaws Interpretation. Questions involving the interpretation of
these bylaws shall be decided by the President. The President's
decision may be changed by a two-thirds majority vote of the active
members present at any regularly scheduled Chapter meeting.
________________________________________________________________
Standing policies of the Alpha Chi
chapter of Alpha Phi Omega
Last updated May 6, 1993 _ printed September 15, 1993
(3/4/81)
Move that it shall be the standing policy of the Alpha Chi chapter of
Alpha Phi Omega that dues for active membership shall be designated to
include the fee for a newsletter subscription for the term to which the
dues apply.
This policy shall remain in effect until specifically amended or
rescinded. This policy shall take effect in the Fall Semester of 1981.
(10/7/90)
Move that it shall be the standing policy of the Alpha Chi chapter of
Alpha Phi Omega that all chapter policies expire 3 years after the date
of their passage, unless otherwise noted in the motion. This policy
shall be read at the first regularly scheduled chapter meeting of each
term.
Move that it shall be the standing policy of the Alpha Chi chapter of
Alpha Phi Omega that the AVP maintain a list of standing policies
attached to the bylaws, and that the AVP maintain copies to be
distributed upon request.
Move that it is the policy of the the Alpha Chi chapter of Alpha Phi
Omega not to allow any brother or brothers to use extensively and for
personal profit the Chapter's sales tax exemption, or capita advancement
of the accounts receivable system. It is also the Chapter's policy that
when this does occur, as large an effort as possible be made to avoid
any conflict with the Chapter's service program, and that those involved
make up for any inconvenience they cause the Chapter or its offices.
Move that it shall be the standing policy of the Alpha Chi chapter of
Alpha Phi Omega that candidates not be in the room for discussion
pertaining to their election to a chapter office, except that they can
be called back to answer questions.
Move that it shall be the standing policy of the Alpha Chi chapter of
Alpha Phi Omega that in appreciation of the efforts of brothers in
providing transportation to and from chapter activities, the chapter
offers a subsidy to these drivers equalling the cost of gasoline and
tolls, plus ten (10) cents per mile. If it becomes necessary to hire
transportation, the subsidy will cover the purchase of this
transportation. In the case of chapter service projects, this subsidy
may be claimed from the Service Fund. For other events, if any subsidies
are claimed, their cost will be split amongst all passengers.
Move that it shall be the standing policy of the Alpha Chi chapter of
Alpha Phi Omega that all main motions must be posted on the agenda board
by 8:00pm the Saturday before a Chapter Meeting in order to be
considered at that Chapter Meeting. Other main motions will be
considered only at the President's discretion. The President's decision
may be overruled by a simple majority.
Move that it shall be the standing policy of the Alpha Chi chapter of
Alpha Phi Omega that all major project's (defined below) funds be placed
in a separate fund which cannot be used by the chapter until the books
of the chapter are closed. Requests for payments from these funds must
be signed by the project chairman or the project treasurer. Be it
further moved that the purpose of all profits be decided when the
project is approved. A major project is defined as any project with a
gross income of over five hundred ($500.00) dollars.
Move that it shall be the standing policy of the Alpha Chi chapter of
Alpha Phi Omega that the following are equivalent names:
The President may be referred to as "King" (or "Queen," if female);
SVP as "Marshal of the Forces of the Realm"; MVP as "Marshal of the
Lists"; AVP as "Marshal of the Tower"; Treasurer as "Chancellor of the
Exchequer"; ASC as "Baron of the Estate"; Social Chairman as "Master of
the Guild of Jesters"; Editor of the Newsletter as "Overlord of the
Royal Messenger Service" or "Master of the Guild of Heralds". Further,
the term `Brother' will be interchangeable with `Knight of the Realm,'
and the term `Pledge' will be equivalent to `Knight Errant.' The
Publicity Director may be referred to as "Court Sorceror," the Coke
Chairman as "Court Alchemist." Chapter Historian is equivalent to "Royal
Sage"; Chapter Dog Catcher is interchangeable with "Master of the
Hounds."
(4/10/91)
Move that it be a standing policy of the Alpha Chi chapter of Alpha Phi
Omega to limit the amount of cash permitted to be left in the cash box
(or the safe in the office) more than twenty four hours to $200.00 and
to require checks to be deposited by the end of the calender month they
are received by the Treasurer.
(12/2/92)
Move that the following be a standing policy of the Alpha Chi chapter of
Alpha Phi Omega concerning the interaction between the chapter and
other organizations who impose service requirements on their members.
The SVP or PC in charge of a service project will furnish any person
so requesting, with a letter stating the level of participation of that
person in the project. This shall include, but not be limited to, the
number of hours worked at the project by the person and a description of
the project. When the person in question is a pledge or brother of APO,
the letter will also include a list of pledge requirements or
brotherhood expectations (as appropriate) for that semester.
In order to fulfill the service component of AXcoAPO pledge
requirements or brotherhood expectations, the service must be carried
out as part of an APO service project. (If the need arises the SVP and
MVP will determine whether or not an event is an APO service project.)
(renewed 2/17/93)
Move that the awarding of Distinguished Service Keys be governed by this
standing policy of the the Alpha Chi chapter of Alpha Phi Omega:
Section I. Voting for Distinguished Service Key awards, known as
DSK's, shall be by secret ballot presented to the President at least
twenty-four hours after the adjournment of the DSK meeting and
continuing for seven days thereafter. Voting shall be on blank ballots
which shall be placed in a sealed inner blank enveloope which shall then
be placed in another sealed envelope with the voters name printed on it
and his signature across the seal. At the time of the counting, those
counting ballots shall first verify that all votes were cast by eligible
voters. They shall then remove the inner envelopes and destroy the outer
envelopes before opening the inner envelopes.
Section II. A person shall be awarded a DSK on a two-thirds
affirmative vote of the active members of the chapter eligible to vote.
Attendance during some part of the discussion of DSK's at the regularly
scheduled chapter meeting that has been selected by the President for
that purpose shall be a condition for voting on these awards.
Section III. A duplicate copy of the historian's roll shall be placed
near the ballot area during voting. A list of any names brought up at
the meeting and not on the historian's roll will be placed with the
copy.
Section IV. This standing policy shall replace all other standing
policies which refer to DSK's.
(4/14/93)
Move that the Letterpress Shop be governed by this standing policy of
the Alpha Chi chapter of Alpha Phi Omega:
Letterpress Self-Sufficiency. The Letterpress Shop shall be
financially self-sufficient and not use other funds of the Chapter.
Except as noted elsewhere in this policy, assets from the Letterpress
Shop will not be used to finance other activities. The Treasurer is
directed to account for the monies of the Letterpress Shop separately
from other funds of the Chapter, so that at any time the exact amount of
money the Letterpress Shop has is known.
Printing for Alpha Chi. Jobs printed for the Alpha Chi chapter of
Alpha Phi Omega will not be charged for use of the press, numbering
machines, ink, or solvents on-hand. Funds from the appropriate chapter
account (membership, fellowship, service, etc.) will be transferred to
the Letterpress Shop for other items, including any paper or card stock
used, and anything (including ink and cuts) specially ordered for the
job.
Payment. Only cash, check, or a Chapter Request for Payment is an
acceptable form of payment for jobs printed in the Letterpress Shop;
M.I.T. account transfers and other forms of payment are not acceptable.
No jobs shall leave the Letterpress Shop until payment-in-full is
received.
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