[2203] in UA Exec
Meeting Summary (Ryan, forward the minutes?)
daemon@ATHENA.MIT.EDU (Sophia Liu)
Thu Apr 23 23:49:00 2015
From: Sophia Liu <sophliu@mit.edu>
Date: Thu, 23 Apr 2015 23:48:36 -0400
To: "ua-exec@mit.edu" <ua-exec@mit.edu>, Matthew Davis <mattjd.mit@gmail.com>,
Githui Maina <wmaina@mit.edu>, Ryan McDermott <mcdryan@mit.edu>
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Hey *Cabinet*,
*Action Items :*
*Soon *
- *Everyone *Add Matthew and me to your calendars! Here is the link
<https://www.google.com/calendar/embed?src=4hdgkv4ra4vin23m904l1adrog%40group.calendar.google.com&ctz=America/New_York>
to ours, please add your meetings to the calendar with your committee name
and maybe a short agenda in the notes.
- *Githui *Email out tomorrow morning a reminder for applications, as
well as pick up shirts, candy, and tablecloth from the office tomorrow
morning before the booth
*By Next Meeting*
- *Will, Innovation *Get info on the MIT-Sloan collaboration and see if
it's in line with the UA's vision. Suggest ideas of what the UA's role
might be and also email out an example of a peer institution's event
- *Trevor, Education *Contact *Jacqueline* on compostable materials as
soon as the caterer is decided for the Let's Just Talk event
- Consider contacting freshman advisors to attend
- *Laila, MIT2030 *Confirm confidentiality at next meeting and make sure
to keep DormCon president, Chloe, in the loop
- *Alekhya and Ani, Finboard *Have written summarized policy on yearly
aggregated funding and also create a report on summary of problems with
auditing and address:
- monitoring attendance at events
- how easy it is for certain groups to get sponsors versus others
- putting more documentation responsibility into the hands of student
groups in order to qualify for funding
- that whatever decided must be consistent across the board
- *Nathan, Athletics *Check to see if we can get registration fee
subsidized? Consider the SAO (Leah Flynn Gallant), the Wellness Grant, and
the Chancellor's office; also, try to find the budget estimate for the
weekend Boston Daytime
- *Robert, Special Projects *Confirm Boston Daytime budget
- *Matthew *
- Send out a email asking cabinet about their vision for PAC meeting
- Work towards getting access to survey data for all cabinet
- Work towards getting ASA reservation status for all committees
*Within the next month*
- *Everyone *
- May 1st - First draft of transition document should be done. Should
include:
- Contact info
- Relevant contacts, who's been contacted for what
- Work on projects
- Tips and advice, especially as concerning admins
- Failed projects and recommendations
- Budget details an how it was spent
- Note: I will be reading these!
- May 6th - Transition documents should be done.
- May 13th - 5 minute presentation on the projects done this year, as
well as a q&a session
- Check out MIT Institutional Research <http://web.mit.edu/ir/> for
some interesting survey data, if you're curious
Keep an eye out for:
- *Everyone *Weekly doodle polls to decide cabinet meetings
Support each other's events!
- Tomorrow, Kresge from 7:30 - 9 PM, Senior Class Council's Make-a-Wish
event
- 4/30 - "You're Not Alone: Depression" Talk
- 4/30 @ 9 PM - Dorm Electricity Competition Finale
- 5/9 - POTS Walk in Medford
- If I'm missing anything, feel free to respond all!
Best,
Sophia Liu
UA VP
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<div dir=3D"ltr">Hey <i>Cabinet</i>,
<div><br></div><div><b><u>Action Items :</u></b></div><div><b><u><br></u></=
b></div><div><u>Soon=C2=A0</u></div><div><ul><li><b>Everyone=C2=A0</b>Add M=
atthew and me to your calendars! Here is the <a href=3D"https://www.google.=
com/calendar/embed?src=3D4hdgkv4ra4vin23m904l1adrog%40group.calendar.google=
.com&ctz=3DAmerica/New_York ">link</a> to ours, please add your meeting=
s to the calendar with your committee name and maybe a short agenda in the =
notes.<br></li><li><b>Githui </b>Email out tomorrow morning a reminder for =
applications, as well as pick up shirts, candy, and tablecloth from the off=
ice tomorrow morning before the booth=C2=A0</li></ul><div><u>By Next Meetin=
g</u></div></div><div><ul><li><b>Will, Innovation=C2=A0</b>Get info on the =
MIT-Sloan collaboration and see if it's in line with the UA's visio=
n. Suggest ideas of what the UA's role might be and also email out an e=
xample of a peer institution's event</li><li><b>Trevor, Education=C2=A0=
</b>Contact <b>Jacqueline</b>=C2=A0on compostable materials as soon as the =
caterer is decided for the Let's Just Talk event</li><ul><li>Consider c=
ontacting freshman advisors to attend=C2=A0</li></ul><li><b>Laila, MIT2030 =
</b>Confirm confidentiality at next meeting and make sure to keep DormCon p=
resident, Chloe, in the loop</li><li><b>Alekhya and Ani, Finboard </b>Have =
written summarized policy on yearly aggregated funding and also create a re=
port on summary of problems with auditing and address:</li><ul><li>monitori=
ng attendance at events</li><li>how easy it is for certain groups to get sp=
onsors versus others</li><li>putting more documentation responsibility into=
the hands of student groups in order to qualify for funding</li><li>that w=
hatever decided must be consistent across the board<b>=C2=A0</b></li></ul><=
li><b>Nathan, Athletics </b>Check to see if we can get registration fee sub=
sidized? Consider the SAO (Leah Flynn Gallant), the Wellness Grant, and the=
Chancellor's office; also, try to find the budget estimate for the wee=
kend Boston Daytime</li><li><b>Robert, Special Projects </b>Confirm Boston =
Daytime budget</li><li><b>Matthew=C2=A0</b></li><ul><li>Send out a email as=
king cabinet about their vision for PAC meeting</li><li>Work towards gettin=
g access to survey data for all cabinet</li><li>Work towards getting ASA re=
servation status for all committees</li></ul></ul></div><div><u>Within the =
next month</u></div><div><ul><li><b>Everyone=C2=A0</b></li><ul><li>May 1st =
- First draft of transition document should be done. Should include:</li><u=
l><li>Contact info</li><li>Relevant contacts, who's been contacted for =
what</li><li>Work on projects</li><li>Tips and advice, especially as concer=
ning admins</li><li>Failed projects and recommendations</li><li>Budget deta=
ils an how it was spent</li><li>Note: I will be reading these!</li></ul><li=
>May 6th - Transition documents should be done.=C2=A0</li><li>May 13th - 5 =
minute presentation on the projects done this year, as well as a q&a se=
ssion</li><li>Check out <a href=3D"http://web.mit.edu/ir/">MIT Institutiona=
l Research</a>=C2=A0for some interesting survey data, if you're curious=
</li></ul></ul></div><div><br></div><div>Keep an eye out for:</div><div><ul=
><li><b>Everyone=C2=A0</b>Weekly doodle polls to decide cabinet meetings<br=
></li></ul></div><div>Support each other's events!</div><div><ul><li>To=
morrow, Kresge from 7:30 - 9 PM, Senior Class Council's Make-a-Wish eve=
nt</li><li>4/30 - "You're Not Alone: Depression" Talk=C2=A0</=
li><li>4/30 @ 9 PM - Dorm Electricity Competition Finale</li><li>5/9 - POTS=
Walk in Medford</li><li>If I'm missing anything, feel free to respond =
all!</li></ul><div>Best,</div></div><div>Sophia Liu</div><div>UA VP</div></=
div>
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