[2014] in UA Exec
Re: Important Process for Funds
daemon@ATHENA.MIT.EDU (Ryan McDermott)
Wed Oct 1 10:47:18 2014
In-Reply-To: <CAPzbeqCTXZ0FbEUtsZ-qdhpagCfuqB+3vuo4Byn0BEESAsgkNg@mail.gmail.com>
Date: Wed, 1 Oct 2014 10:47:13 -0400
From: Ryan McDermott <mcdryan@mit.edu>
To: ua-exec <ua-exec@mit.edu>
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Hello all,
It sounds like Chairs do not yet have permissions on the UA Website for
expense reports.
The Tech Chairs will fix this situation as soon as possible
Apologies,
-Ryan M
On Wed, Oct 1, 2014 at 3:06 AM, Ryan McDermott <ua-treasurer@mit.edu> wrote=
:
> Hi all,
>
> *This is one of the more important e-mails I will send out, so please rea=
d
> it in detail.*
>
> Many of you will need to make purchases throughout the semester. There ar=
e
> three different ways to make a purchase:
>
> *1) *Purchase the item using your own credit card and later be reimbursed
> for the purchase
>
> *2)* Making large purchases (order of $5000 or more) and filling out a
> Purchase Order form
>
> *3)* Using one of the UA P-Cards (Sophia and Shruti both have one of
> these)
>
> No matter which of these methods are used, you *must* fill out an expense
> report. Every time your committee makes a purchase you *must *fill out an
> expense report. *Always* fill out an expense report.
>
>
>
> *How to fill out an expense report:*
> 1) Go to ua.mit.edu
>
> 2) Click "Login" on the left side of the page and use your certificate to
> complete the login process
>
> 3) Click "Submit Expense" on the left side of the page (4th line in the
> sub-section)
>
> 4) Fill out all the blanks on the page, double check all information is
> right, and click submit
>
> 5) You can review how much your committee has spent on the "Expense
> Report" tab
>
> Again, please do this process for all purchases so that I and the rest o=
f
> the UA can easily keep track of purchases.
>
> For purchases that you bought with your own money, you must submit an RFP
> to be reimbursed. The following process looks like a lot of steps, but th=
at
> is because each small step is explained in detail.
>
>
>
> *How to submit an RFP:*
>
> 1.
>
> Scan your receipt into a *.jpg or *.pdf form or take a picture of it.
> You will use this later.
>
> Make sure the receipt is flat and all purchases are clearly viewable. The
> receipt must have an itemized list of the items purchased and a proof tha=
t
> purchase. If you wish to be reimbursed but don't have one of these two
> things, contact me.
>
>
> 1.
>
> Go to this website: https://atlas.mit.edu/
>
> 2.
>
> In the Menu on the left, click =E2=80=9CMy Reimbursements=E2=80=9D:
> https://atlas.mit.edu/atlas/Main.action?tab=3Dhome&sub=3Dgroup_my_reim=
burse
>
> 3.
>
> Click =E2=80=9CRequest a Reimbursement For Me=E2=80=9D
>
> 4.
>
> Type in a name for the RFP in =E2=80=98Name this RFP.=E2=80=99 Be sure=
it describes
> the purchase(s)
>
> 5.
>
> Date of service: the date where the service or purchased occurred,
> usually on the receipt. You can=E2=80=99t enter a date that has not ha=
ppened yet!
>
> 6.
>
> Leave the next two spots blank (G/L and Cost Object), and enter the
> amount (without taxes) into the amount box.
>
> 7.
>
> Write a short explanation of what it was for. Example: =E2=80=9CFood f=
or
> UA-Sustainability meeting, with 10 attendees=E2=80=9D
>
> 8.
>
> If you have more than one receipt you wish to be reimbursed for, click
> =E2=80=98add line=E2=80=99 and repeat steps 5-7 for the next receipt.
>
> 9.
>
> Attach the receipt (from step 1) or receipts with the =E2=80=98attach =
receipt=E2=80=99
> button at the top and bottom of the webpage.
>
> 10.
>
> Click =E2=80=98save and continue=E2=80=99.
>
> 11.
>
> Proofread over the screen to make sure everything looks complete
> .
> 12.
>
> Press the =E2=80=98send to=E2=80=99 button.
>
> 13.
>
> Enter the current treasurer=E2=80=99s name into the box. For the remai=
nder of
> this school year, that will be Ryan McDermott.
>
> 14.
>
> Click the treasurer=E2=80=99s name.
>
> 15.
>
> Press send
>
> 16. *Print out the RFP Confirmation Page*
>
> 17.
>
> Write your name on top of the receipt.
>
> 18. Staple the receipt to your printed out RFP Confirmation Page
>
> 19.
>
> Drop off the paper work to the UA Office and place it in the UA
> Treasurer inbox near the door
>
> 20. Your reimbursement should take no longer than two weeks. Always
> feel free to e-mail to request an update on how much longer until the
> reimbursement has been processed
>
>
> For large purchases (i.e. requires a purchase order) or purchases that ar=
e
> not in the UA Budget, be sure to contact me at ua-treasurer@mit.edu.
>
> If you do not want to make the purchase with your own credit card, contac=
t
> Sophia at ua-secretary@mit.edu and cc me. Sophia has ownership of a UA
> Purchase Card, thus you will work with her for purchases with the UA cred=
it
> card. Please give Sophia *at least 24 hours* to order food or other items
> for your committee.
>
> At this time, I am the only one able to file an RFP for each of your
> committee accounts. If your committee is large enough and you choose to, =
I
> can work with your committee to have their own treasurer to handle
> reimbursements. They will still need to submit an expense report so I can
> double check appropriate items are being purchased, but this was purchase=
s
> can happen faster. Basically, *let me know if you are interested in
> having a treasurer for your committee.*
>
> Last, if you have any questions, please contact me. If it is ever urgent,
> I will respond most hours of the day.
>
> Best,
> -Ryan McDermott
> UA Treasurer 2014-2015
>
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<div dir=3D"ltr"><div>Hello all,<br><br>It sounds like Chairs do not yet ha=
ve permissions on the UA Website for expense reports.<br><br></div>The Tech=
Chairs will fix this situation as soon as possible<br><br>Apologies,<br>-R=
yan M<br></div><div class=3D"gmail_extra"><br><div class=3D"gmail_quote">On=
Wed, Oct 1, 2014 at 3:06 AM, Ryan McDermott <span dir=3D"ltr"><<a href=
=3D"mailto:ua-treasurer@mit.edu" target=3D"_blank">ua-treasurer@mit.edu</a>=
></span> wrote:<br><blockquote class=3D"gmail_quote" style=3D"margin:0 0=
0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir=3D"ltr"><div>=
<div><div><div><div><div><div><div><div><div><div><div><div><div><font><spa=
n style=3D"font-family:arial,helvetica,sans-serif"><span style=3D"color:rgb=
(0,0,255)"><font size=3D"4">Hi all,</font></span><br><br></span></font></di=
v><font><span style=3D"font-family:arial,helvetica,sans-serif"><b>This is o=
ne of the more important e-mails I will send out, so please read it in deta=
il.</b><br><br></span></font></div><font><span style=3D"font-family:arial,h=
elvetica,sans-serif">Many of you will need to make purchases throughout the=
semester. There are three different ways to make a purchase:<br><br></span=
></font></div><font><span style=3D"font-family:arial,helvetica,sans-serif">=
<b>1) </b>Purchase the item using your own credit card and later be reimbur=
sed for the purchase<br><br></span></font></div><font><span style=3D"font-f=
amily:arial,helvetica,sans-serif"><b>2)</b> Making large purchases (order o=
f $5000 or more) and filling out a Purchase Order form<br><br></span></font=
></div><font><span style=3D"font-family:arial,helvetica,sans-serif"><b>3)</=
b> Using one of the UA P-Cards (Sophia and Shruti both have one of these)<b=
r><br></span></font></div><font><span style=3D"font-family:arial,helvetica,=
sans-serif">No matter which of these methods are used, you <b>must</b> fill=
out an expense report. Every time your committee makes a purchase you <b>m=
ust </b>fill out an expense report. <b>Always</b> fill out an expense repor=
t.<br><b><br></b></span></font></div><font><span style=3D"font-family:arial=
,helvetica,sans-serif"><u><b>How to fill out an expense report:</b><br><br>=
</u></span></font></div><font><span style=3D"font-family:arial,helvetica,sa=
ns-serif">1) Go to <a href=3D"http://ua.mit.edu" target=3D"_blank">ua.mit.e=
du</a><br><br></span></font></div><font><span style=3D"font-family:arial,he=
lvetica,sans-serif">2) Click "Login" on the left side of the page=
and use your certificate to complete the login process<br><br></span></fon=
t></div><font><span style=3D"font-family:arial,helvetica,sans-serif">3) Cli=
ck "Submit Expense" on the left side of the page (4th line in the=
sub-section)<br><br></span></font></div><font><span style=3D"font-family:a=
rial,helvetica,sans-serif">4) Fill out all the blanks on the page, double c=
heck all information is right, and click submit<br><br></span></font></div>=
<font><span style=3D"font-family:arial,helvetica,sans-serif">5) You can rev=
iew how much your committee has spent on the "Expense Report" tab=
<br><br>=C2=A0Again, please do this process for all purchases so that I and=
the rest of the UA can easily keep track of purchases.<br><br></span></fon=
t></div><div><font><span style=3D"font-family:arial,helvetica,sans-serif">F=
or purchases that you bought with your own money, you must submit an RFP to=
be reimbursed. The following process looks like a lot of steps, but that i=
s because each small step is explained in detail.<br></span></font></div><d=
iv><b><font><span style=3D"font-family:arial,helvetica,sans-serif"><br></sp=
an></font></b></div><div><font><span style=3D"font-family:arial,helvetica,s=
ans-serif"><u><b>How to submit an RFP:</b><br><br></u></span></font></div><=
ol style=3D"margin-top:0pt;margin-bottom:0pt"><li dir=3D"ltr" style=3D"list=
-style-type:decimal;color:rgb(0,0,0);background-color:transparent;font-weig=
ht:normal;font-style:normal;font-variant:normal;text-decoration:none;vertic=
al-align:baseline"><p dir=3D"ltr" style=3D"line-height:1.15;margin-top:0pt;=
margin-bottom:0pt"><font><span style=3D"font-family:arial,helvetica,sans-se=
rif"><span style=3D"color:rgb(0,0,0);background-color:transparent;font-weig=
ht:normal;font-style:normal;font-variant:normal;text-decoration:none;vertic=
al-align:baseline">Scan your receipt into a *.jpg or *.pdf form or take a p=
icture of it. You will use this later.</span></span></font></p></li></ol><p=
dir=3D"ltr" style=3D"line-height:1.15;margin-top:0pt;margin-bottom:0pt;mar=
gin-left:36pt"><font><span style=3D"font-family:arial,helvetica,sans-serif"=
><span style=3D"color:rgb(0,0,0);background-color:transparent;font-weight:b=
old;font-style:normal;font-variant:normal;text-decoration:none;vertical-ali=
gn:baseline">Make sure the receipt is flat and all purchases are clearly vi=
ewable. The receipt must have an itemized list of the items purchased and a=
proof that purchase. If you wish to be reimbursed but don't have one o=
f these two things, contact me.<br><br></span></span></font></p><ol style=
=3D"margin-top:0pt;margin-bottom:0pt" start=3D"2"><li style=3D"list-style-t=
ype:decimal;color:rgb(0,0,0);background-color:transparent;font-weight:norma=
l;font-style:normal;font-variant:normal;text-decoration:none;vertical-align=
:baseline"><p style=3D"line-height:1.15;margin-top:0pt;margin-bottom:0pt"><=
font><span style=3D"font-family:arial,helvetica,sans-serif"><span style=3D"=
color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style=
:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">G=
o to this website: </span><a href=3D"https://atlas.mit.edu/" style=3D"text-=
decoration:none" target=3D"_blank"><span style=3D"color:rgb(17,85,204);back=
ground-color:transparent;font-weight:normal;font-style:normal;font-variant:=
normal;text-decoration:underline;vertical-align:baseline">https://atlas.mit=
.edu/<br><br></span></a></span></font></p></li><li style=3D"list-style-type=
:decimal;color:rgb(0,0,0);background-color:transparent;font-weight:normal;f=
ont-style:normal;font-variant:normal;text-decoration:none;vertical-align:ba=
seline"><p style=3D"line-height:1.15;margin-top:0pt;margin-bottom:0pt"><fon=
t><span style=3D"font-family:arial,helvetica,sans-serif"><span style=3D"col=
or:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:no=
rmal;font-variant:normal;text-decoration:none;vertical-align:baseline">In t=
he Menu on the left, click =E2=80=9CMy Reimbursements=E2=80=9D: </span><a h=
ref=3D"https://atlas.mit.edu/atlas/Main.action?tab=3Dhome&sub=3Dgroup_m=
y_reimburse" style=3D"text-decoration:none" target=3D"_blank"><span style=
=3D"color:rgb(17,85,204);background-color:transparent;font-weight:normal;fo=
nt-style:normal;font-variant:normal;text-decoration:underline;vertical-alig=
n:baseline">https://atlas.mit.edu/atlas/Main.action?tab=3Dhome&sub=3Dgr=
oup_my_reimburse<br><br></span></a></span></font></p></li><li style=3D"list=
-style-type:decimal;color:rgb(0,0,0);background-color:transparent;font-weig=
ht:normal;font-style:normal;font-variant:normal;text-decoration:none;vertic=
al-align:baseline"><p style=3D"line-height:1.15;margin-top:0pt;margin-botto=
m:0pt"><font><span style=3D"font-family:arial,helvetica,sans-serif"><span s=
tyle=3D"color:rgb(0,0,0);background-color:transparent;font-weight:normal;fo=
nt-style:normal;font-variant:normal;text-decoration:none;vertical-align:bas=
eline">Click =E2=80=9CRequest a Reimbursement For Me=E2=80=9D<br><br></span=
></span></font></p></li><li style=3D"list-style-type:decimal;color:rgb(0,0,=
0);background-color:transparent;font-weight:normal;font-style:normal;font-v=
ariant:normal;text-decoration:none;vertical-align:baseline"><p style=3D"lin=
e-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style=3D"font-f=
amily:arial,helvetica,sans-serif"><span style=3D"color:rgb(0,0,0);backgroun=
d-color:transparent;font-weight:normal;font-style:normal;font-variant:norma=
l;text-decoration:none;vertical-align:baseline">Type in a name for the RFP =
in =E2=80=98Name this RFP.=E2=80=99 Be sure it describes the purchase(s)<br=
><br> </span></span></font></p></li><li style=3D"list-style-type:decimal;co=
lor:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:n=
ormal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p =
style=3D"line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span sty=
le=3D"font-family:arial,helvetica,sans-serif"><span style=3D"color:rgb(0,0,=
0);background-color:transparent;font-weight:normal;font-style:normal;font-v=
ariant:normal;text-decoration:none;vertical-align:baseline">Date
of service: the date where the service or purchased occurred, usually=20
on the receipt. You can=E2=80=99t enter a date that has not happened yet!<b=
r><br></span></span></font></p></li><li style=3D"list-style-type:decimal;co=
lor:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:n=
ormal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p =
style=3D"line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span sty=
le=3D"font-family:arial,helvetica,sans-serif"><span style=3D"color:rgb(0,0,=
0);background-color:transparent;font-weight:normal;font-style:normal;font-v=
ariant:normal;text-decoration:none;vertical-align:baseline">Leave the next =
two spots blank (G/L and Cost Object), and enter the amount (without taxes)=
into the amount box.<br><br></span></span></font></p></li><li style=3D"lis=
t-style-type:decimal;color:rgb(0,0,0);background-color:transparent;font-wei=
ght:normal;font-style:normal;font-variant:normal;text-decoration:none;verti=
cal-align:baseline"><p style=3D"line-height:1.15;margin-top:0pt;margin-bott=
om:0pt"><font><span style=3D"font-family:arial,helvetica,sans-serif"><span =
style=3D"color:rgb(0,0,0);background-color:transparent;font-weight:normal;f=
ont-style:normal;font-variant:normal;text-decoration:none;vertical-align:ba=
seline">Write a short explanation of what it was for. Example: =E2=80=9CFoo=
d for UA-Sustainability meeting, with 10 attendees=E2=80=9D<br><br></span><=
/span></font></p></li><li style=3D"list-style-type:decimal;color:rgb(0,0,0)=
;background-color:transparent;font-weight:normal;font-style:normal;font-var=
iant:normal;text-decoration:none;vertical-align:baseline"><p style=3D"line-=
height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style=3D"font-fam=
ily:arial,helvetica,sans-serif"><span style=3D"color:rgb(0,0,0);background-=
color:transparent;font-weight:normal;font-style:normal;font-variant:normal;=
text-decoration:none;vertical-align:baseline">If you have more than one rec=
eipt you wish to be reimbursed for, click =E2=80=98add line=E2=80=99 and re=
peat steps 5-7 for the next receipt.<br><br></span></span></font></p></li><=
li style=3D"list-style-type:decimal;color:rgb(0,0,0);background-color:trans=
parent;font-weight:normal;font-style:normal;font-variant:normal;text-decora=
tion:none;vertical-align:baseline"><p style=3D"line-height:1.15;margin-top:=
0pt;margin-bottom:0pt"><font><span style=3D"font-family:arial,helvetica,san=
s-serif"><span style=3D"color:rgb(0,0,0);background-color:transparent;font-=
weight:normal;font-style:normal;font-variant:normal;text-decoration:none;ve=
rtical-align:baseline">Attach the receipt (from step 1) or receipts with th=
e =E2=80=98attach receipt=E2=80=99 button at the top and bottom of the webp=
age.<br><br></span></span></font></p></li><li style=3D"list-style-type:deci=
mal;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-s=
tyle:normal;font-variant:normal;text-decoration:none;vertical-align:baselin=
e"><p style=3D"line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><sp=
an style=3D"font-family:arial,helvetica,sans-serif"><span style=3D"color:rg=
b(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;=
font-variant:normal;text-decoration:none;vertical-align:baseline">Click =E2=
=80=98save and continue=E2=80=99.<br><br></span></span></font></p></li><li =
style=3D"list-style-type:decimal;color:rgb(0,0,0);background-color:transpar=
ent;font-weight:normal;font-style:normal;font-variant:normal;text-decoratio=
n:none;vertical-align:baseline"><p style=3D"line-height:1.15;margin-top:0pt=
;margin-bottom:0pt"><font><span style=3D"font-family:arial,helvetica,sans-s=
erif"><span style=3D"color:rgb(0,0,0);background-color:transparent;font-wei=
ght:normal;font-style:normal;font-variant:normal;text-decoration:none;verti=
cal-align:baseline">Proofread over the screen to make sure everything looks=
complete<br>.</span></span></font></p></li><li style=3D"list-style-type:de=
cimal;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font=
-style:normal;font-variant:normal;text-decoration:none;vertical-align:basel=
ine"><p style=3D"line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><=
span style=3D"font-family:arial,helvetica,sans-serif"><span style=3D"color:=
rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:norma=
l;font-variant:normal;text-decoration:none;vertical-align:baseline">Press t=
he =E2=80=98send to=E2=80=99 button.<br><br></span></span></font></p></li><=
li style=3D"list-style-type:decimal;color:rgb(0,0,0);background-color:trans=
parent;font-weight:normal;font-style:normal;font-variant:normal;text-decora=
tion:none;vertical-align:baseline"><p style=3D"line-height:1.15;margin-top:=
0pt;margin-bottom:0pt"><font><span style=3D"font-family:arial,helvetica,san=
s-serif"><span style=3D"color:rgb(0,0,0);background-color:transparent;font-=
weight:normal;font-style:normal;font-variant:normal;text-decoration:none;ve=
rtical-align:baseline">Enter the current treasurer=E2=80=99s name into the =
box. For the remainder of this school year, that will be </span><span style=
=3D"color:rgb(0,0,0);background-color:transparent;font-weight:bold;font-sty=
le:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"=
>Ryan McDermott</span><span style=3D"color:rgb(0,0,0);background-color:tran=
sparent;font-weight:bold;font-style:normal;font-variant:normal;text-decorat=
ion:none;vertical-align:baseline"></span><span style=3D"color:rgb(0,0,0);ba=
ckground-color:transparent;font-weight:normal;font-style:normal;font-varian=
t:normal;text-decoration:none;vertical-align:baseline">.<br><br></span></sp=
an></font></p></li><li style=3D"list-style-type:decimal;color:rgb(0,0,0);ba=
ckground-color:transparent;font-weight:normal;font-style:normal;font-varian=
t:normal;text-decoration:none;vertical-align:baseline"><p style=3D"line-hei=
ght:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style=3D"font-family=
:arial,helvetica,sans-serif"><span style=3D"color:rgb(0,0,0);background-col=
or:transparent;font-weight:normal;font-style:normal;font-variant:normal;tex=
t-decoration:none;vertical-align:baseline">Click the treasurer=E2=80=99s na=
me.<br><br></span></span></font></p></li><li style=3D"list-style-type:decim=
al;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-st=
yle:normal;font-variant:normal;text-decoration:none;vertical-align:baseline=
"><p style=3D"line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><spa=
n style=3D"font-family:arial,helvetica,sans-serif"><span style=3D"color:rgb=
(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;f=
ont-variant:normal;text-decoration:none;vertical-align:baseline">Press send=
<br><b><br></b></span></span></font></p></li><li style=3D"list-style-type:d=
ecimal;color:rgb(0,0,0);background-color:transparent;font-weight:normal;fon=
t-style:normal;font-variant:normal;text-decoration:none;vertical-align:base=
line"><font><span style=3D"font-family:arial,helvetica,sans-serif"><span st=
yle=3D"color:rgb(0,0,0);background-color:transparent;font-weight:normal;fon=
t-style:normal;font-variant:normal;text-decoration:none;vertical-align:base=
line"><b>Print out the RFP Confirmation Page</b><br><br></span></span></fon=
t></li><li style=3D"list-style-type:decimal;color:rgb(0,0,0);background-col=
or:transparent;font-weight:bold;font-style:normal;font-variant:normal;text-=
decoration:none;vertical-align:baseline"><p style=3D"line-height:1.15;margi=
n-top:0pt;margin-bottom:0pt"><font><span style=3D"font-family:arial,helveti=
ca,sans-serif"><span style=3D"font-weight:normal"><span style=3D"color:rgb(=
0,0,0);background-color:transparent;font-style:normal;font-variant:normal;t=
ext-decoration:none;vertical-align:baseline">Write your name on top of the =
receipt.</span></span><span style=3D"color:rgb(0,0,0);background-color:tran=
sparent;font-weight:bold;font-style:normal;font-variant:normal;text-decorat=
ion:none;vertical-align:baseline"><br><br></span></span></font></p></li><li=
style=3D"list-style-type:decimal;color:rgb(0,0,0);background-color:transpa=
rent;font-weight:bold;font-style:normal;font-variant:normal;text-decoration=
:none;vertical-align:baseline"><font><span style=3D"font-family:arial,helve=
tica,sans-serif"><span style=3D"color:rgb(0,0,0);background-color:transpare=
nt;font-weight:bold;font-style:normal;font-variant:normal;text-decoration:n=
one;vertical-align:baseline">Staple the receipt to your printed out RFP Con=
firmation Page<br><br></span></span></font></li><li style=3D"list-style-typ=
e:decimal;color:rgb(0,0,0);background-color:transparent;font-weight:normal;=
font-style:normal;font-variant:normal;text-decoration:none;vertical-align:b=
aseline"><p style=3D"line-height:1.15;margin-top:0pt;margin-bottom:0pt"><fo=
nt><span style=3D"font-family:arial,helvetica,sans-serif"><span style=3D"co=
lor:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:n=
ormal;font-variant:normal;text-decoration:none;vertical-align:baseline">Dro=
p off the paper work to the UA Office and place it in the UA Treasurer inbo=
x near the door<br><br></span></span></font></p></li><li style=3D"list-styl=
e-type:decimal;color:rgb(0,0,0);background-color:transparent;font-weight:no=
rmal;font-style:normal;font-variant:normal;text-decoration:none;vertical-al=
ign:baseline"><font><span style=3D"font-family:arial,helvetica,sans-serif">=
<span style=3D"color:rgb(0,0,0);background-color:transparent;font-weight:no=
rmal;font-style:normal;font-variant:normal;text-decoration:none;vertical-al=
ign:baseline">Your
reimbursement should take no longer than two weeks. Always feel free to
e-mail to request an update on how much longer until the reimbursement=20
has been processed<br></span></span></font></li></ol><br>For large purchase=
s (i.e. requires a purchase order) or purchases that are not in the UA Budg=
et, be sure to contact me at <a href=3D"mailto:ua-treasurer@mit.edu" target=
=3D"_blank">ua-treasurer@mit.edu</a>.<br><br>If you do not want to make the=
purchase with your own credit card, contact Sophia at <a href=3D"mailto:ua=
-secretary@mit.edu" target=3D"_blank">ua-secretary@mit.edu</a>
and cc me. Sophia has ownership of a UA Purchase Card, thus you will=20
work with her for purchases with the UA credit card. Please give Sophia=20
<b>at least 24 hours</b> to order food or other items for your committee.<b=
r><br></div>At this time, I am the only one able to file an RFP for each of=
your committee accounts. If your committee is large enough and you choose =
to, I can work with your committee to have their own treasurer to handle re=
imbursements. They will still need to submit an expense report so I can dou=
ble check appropriate items are being purchased, but this was purchases can=
happen faster. Basically, <i>let me know if you are interested in having a=
treasurer for your committee.</i><br><div><div><br>Last, if you have any q=
uestions, please contact me. If it is ever urgent, I will respond most hour=
s of the day.<br><br>Best,<br>-Ryan McDermott<br>UA Treasurer 2014-2015</di=
v></div></div>
</blockquote></div><br></div>
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