[17441] in APO News
Exec Meeting Minutes 9/24
daemon@ATHENA.MIT.EDU (Michael A Feffer)
Sun Sep 24 15:20:57 2017
From: Michael A Feffer <mfeffer@mit.edu>
To: apo-minutes <apo-minutes@mit.edu>
Date: Sun, 24 Sep 2017 19:20:51 +0000
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Exec Meeting Minutes 9/24
Attendance: Liz, Amanda, Kyra, Michael, Nina
Advisor: Liz
Officer Reports:
Nina:
(have yet to talk to Amanda regarding treasurer stuff...large-ish amount of=
availability)
(need to email Vicki about combinations for treasurer things)
reimbursements still on Nina's plate; can probably get them done before the=
chapter meeting on Thursday
have emailed MIT Parking for parking on LD Day
(invite Rui to mailing list)
Nathan:
(need to see if BookEx stuff is running properly)
(need to talk about donation for books)
(fill out transition form for BookEx thing)
(was looking into reserving classrooms for LD Day)
(will need to fill out transition form for the Zoo Trip as well)
Claire:
(wants to step down from position)
(needs to be absorbed into another position)
(she can still organize events in the near future)(e.g. going out to dinner=
, apple baking)
(Kyra will let us know in two weeks if she can take the role)
Will:
(didn't have anything last week)
(pledge ceremony for Rui: next Sunday)
(can reach out to staff or chapters across the river)
(once time today is decided, reach out to Amanda)
(10:30 setup, 11 AM ceremony)
(banking on when rush would be: when we could find a booth)
(booths have been pretty empty recently)(should not require much of a stret=
ch)
Michael:
reserve a classroom for Thursday 28th 6:30 - 8 (have a projector)
(note to future AC's: don't say you're bringing food to classrooms when res=
erving rooms)
also reserve rooms for October 12th and October 26th, November 9th, Novembe=
r 23rd
look into a Lobby 10 booth (3 weeks from now is probably ideal)
Kyra:
(Nina: we are not using PubDir's full potential)
want to do full-fledged PR thing for rush
need to create PR materials well-in-advance of rush
thoughts on pubbing for rush part II
(need to figure out what rush is going to be before pubbing)(can't pub befo=
re something exists)
pubbing shouldn't be on the plate before things are planned out
(shouldn't need to do much now)(just get a template going)
reach out to other chapters in the section to get templates and themes
(Nina: will email out to the other presidents in the section)(will be more =
than willing to help)
LD Day:
need to talk to Nathan about reserving classrooms
(Michael will look into reserving things if necessary)
(LD Day is October 28th; need classrooms from 9 - 5 PM; need one large lect=
ure hall with 100+ people and 6 classrooms
in close proximity of each other)
26-100 + building 56 classrooms
(same weekend as parent's weekend...rip...)(try to come at beginning for fi=
rst hour or two if at all possible)
9 - 5 PM but time on each side to setup and cleanup; people go into worksho=
p blocks; 5 minutes in between
have lunch and bounce around other sessions
Rhode Island section and part of Massachusetts
Fellowship event blocks:
(Thursday's chapter)
SMBC this coming Sunday (before the pledge ceremony (?)...after pledge cere=
mony should work)
(Service: 10/5: Bikes Not Bombs (3 hour thing)(disassemble bike parts)(5 pe=
ople max can go))
2 PM Saturday the 14th: get a classroom; someone brings laptop and an HDMI =
cord; watch Netflix
Email updates:
Goal is to send out meeting stuff on Tuesday night; everyone send out email=
regarding personal stuff and work stuff by Wednesday evening
Chapter on Thursday: come with budget list (for the semester, do you need a=
ny money?); come up with idea for large rush event (also get budget for tha=
t event)
(most important: budget; idea for rush)
Regionals: 4th through 6th of January (would be there until the 7th)(Thurs =
- Sun)(down in NJ)(start midday)(Sun morning: leave Jersey)
(can sponsor cost for brothers to go)(before IAP)(after Christmas and New Y=
ear's)
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10pt;">
<div>Exec Meeting Minutes 9/24</div>
<div><br>
</div>
<div>Attendance: Liz, Amanda, Kyra, Michael, Nina</div>
<div>Advisor: Liz</div>
<div><br>
</div>
<div>Officer Reports:</div>
<div><span style=3D"white-space:pre"></span>Nina:</div>
<div><span style=3D"white-space:pre"></span>(have yet to talk to Amanda reg=
arding treasurer stuff...large-ish amount of availability)</div>
<div><span style=3D"white-space:pre"></span>(need to email Vicki about comb=
inations for treasurer things)</div>
<div><span style=3D"white-space:pre"></span>reimbursements still on Nina's =
plate; can probably get them done before the chapter meeting on Thursday</d=
iv>
<div><span style=3D"white-space:pre"></span>have emailed MIT Parking for pa=
rking on LD Day</div>
<div><span style=3D"white-space:pre"></span>(invite Rui to mailing list)</d=
iv>
<div><span style=3D"white-space:pre"></span>Nathan: </div>
<div><span style=3D"white-space:pre"></span>(need to see if BookEx stuff is=
running properly)</div>
<div><span style=3D"white-space:pre"></span>(need to talk about donation fo=
r books)</div>
<div><span style=3D"white-space:pre"></span>(fill out transition form for B=
ookEx thing)</div>
<div><span style=3D"white-space:pre"></span>(was looking into reserving cla=
ssrooms for LD Day)</div>
<div><span style=3D"white-space:pre"></span>(will need to fill out transiti=
on form for the Zoo Trip as well)</div>
<div><span style=3D"white-space:pre"></span>Claire:</div>
<div><span style=3D"white-space:pre"></span>(wants to step down from positi=
on)</div>
<div><span style=3D"white-space:pre"></span>(needs to be absorbed into anot=
her position)</div>
<div><span style=3D"white-space:pre"></span>(she can still organize events =
in the near future)(e.g. going out to dinner, apple baking)</div>
<div><span style=3D"white-space:pre"></span>(Kyra will let us know in two w=
eeks if she can take the role)</div>
<div><span style=3D"white-space:pre"></span>Will:</div>
<div><span style=3D"white-space:pre"></span>(didn't have anything last week=
)</div>
<div><span style=3D"white-space:pre"></span>(pledge ceremony for Rui: next =
Sunday)</div>
<div><span style=3D"white-space:pre"></span>(can reach out to staff or chap=
ters across the river)</div>
<div><span style=3D"white-space:pre"></span>(once time today is decided, re=
ach out to Amanda)</div>
<div><span style=3D"white-space:pre"></span>(10:30 setup, 11 AM ceremony)</=
div>
<div><span style=3D"white-space:pre"></span>(banking on when rush would be:=
when we could find a booth)</div>
<div><span style=3D"white-space:pre"></span>(booths have been pretty empty =
recently)(should not require much of a stretch)</div>
<div><span style=3D"white-space:pre"></span>Michael:</div>
<div><span style=3D"white-space:pre"></span>reserve a classroom for Thursda=
y 28th 6:30 - 8 (have a projector)</div>
<div><span style=3D"white-space:pre"></span>(note to future AC's: don't say=
you're bringing food to classrooms when reserving rooms)</div>
<div><span style=3D"white-space:pre"></span>also reserve rooms for October =
12th and October 26th, November 9th, November 23rd</div>
<div><span style=3D"white-space:pre"></span>look into a Lobby 10 booth (3 w=
eeks from now is probably ideal)</div>
<div><span style=3D"white-space:pre"></span>Kyra:</div>
<div><span style=3D"white-space:pre"></span>(Nina: we are not using PubDir'=
s full potential)</div>
<div><span style=3D"white-space:pre"></span>want to do full-fledged PR thin=
g for rush</div>
<div><span style=3D"white-space:pre"></span>need to create PR materials wel=
l-in-advance of rush</div>
<div><span style=3D"white-space:pre"></span>thoughts on pubbing for rush pa=
rt II</div>
<div><span style=3D"white-space:pre"></span>(need to figure out what rush i=
s going to be before pubbing)(can't pub before something exists)</div>
<div><span style=3D"white-space:pre"></span>pubbing shouldn't be on the pla=
te before things are planned out</div>
<div><span style=3D"white-space:pre"></span>(shouldn't need to do much now)=
(just get a template going)</div>
<div><span style=3D"white-space:pre"></span>reach out to other chapters in =
the section to get templates and themes</div>
<div><span style=3D"white-space:pre"></span>(Nina: will email out to the ot=
her presidents in the section)(will be more than willing to help)</div>
<div><span style=3D"white-space:pre"></span></div>
<div>LD Day:</div>
<div><span style=3D"white-space:pre"></span>need to talk to Nathan about re=
serving classrooms</div>
<div><span style=3D"white-space:pre"></span>(Michael will look into reservi=
ng things if necessary)</div>
<div><span style=3D"white-space:pre"></span>(LD Day is October 28th; need c=
lassrooms from 9 - 5 PM; need one large lecture hall with 100+ people a=
nd 6 classrooms</div>
<div><span style=3D"white-space:pre"></span>in close proximity of each othe=
r)</div>
<div><span style=3D"white-space:pre"></span>26-100 + building 56 classr=
ooms</div>
<div><span style=3D"white-space:pre"></span>(same weekend as parent's weeke=
nd...rip...)(try to come at beginning for first hour or two if at all possi=
ble)</div>
<div><span style=3D"white-space:pre"></span>9 - 5 PM but time on each side =
to setup and cleanup; people go into workshop blocks; 5 minutes in between<=
/div>
<div><span style=3D"white-space:pre"></span>have lunch and bounce around ot=
her sessions</div>
<div><span style=3D"white-space:pre"></span>Rhode Island section and part o=
f Massachusetts</div>
<div><br>
</div>
<div>Fellowship event blocks:</div>
<div><span style=3D"white-space:pre"></span>(Thursday's chapter)</div>
<div><span style=3D"white-space:pre"></span>SMBC this coming Sunday (before=
the pledge ceremony (?)...after pledge ceremony should work)</div>
<div><span style=3D"white-space:pre"></span>(Service: 10/5: Bikes Not Bombs=
(3 hour thing)(disassemble bike parts)(5 people max can go))</div>
<div><span style=3D"white-space:pre"></span>2 PM Saturday the 14th: get a c=
lassroom; someone brings laptop and an HDMI cord; watch Netflix</div>
<div><br>
</div>
<div>Email updates:</div>
<div><span style=3D"white-space:pre"></span>Goal is to send out meeting stu=
ff on Tuesday night; everyone send out email regarding personal stuff and w=
ork stuff by Wednesday evening</div>
<div><span style=3D"white-space:pre"></span>Chapter on Thursday: come with =
budget list (for the semester, do you need any money?); come up with idea f=
or large rush event (also get budget for that event)</div>
<div><span style=3D"white-space:pre"></span>(most important: budget; idea f=
or rush)</div>
<div><br>
</div>
<div>Regionals: 4th through 6th of January (would be there until the 7th)(T=
hurs - Sun)(down in NJ)(start midday)(Sun morning: leave Jersey)</div>
<div>(can sponsor cost for brothers to go)(before IAP)(after Christmas and =
New Year's)</div>
</div>
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