[15025] in Public-Access_Computer_Systems_Forum
Re: Short window for RFP
daemon@ATHENA.MIT.EDU (Mary F. Popp)
Fri Dec 12 20:01:44 2003
Date: Thu, 11 Dec 2003 20:21:46 -0500
From: "Mary F. Popp" <popp@INDIANA.EDU>
In-reply-to: <sfd82952.038@CENTRAL_SVR2>
To: PACS-L@LISTSERV.UH.EDU
Reply-to: Public-Access Computer Systems Forum <PACS-L@LISTSERV.UH.EDU>
Message-id: <Pine.GSO.3.96.1031211201748.19480F-100000@ariel.ucs.indiana.edu>
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Hi! Nicole Waller has a more recent sample RFP out in Library Technology
Reports:
Waller, Nicole. "Model RFP for Integrated Library System Products."
Library Technology Reports (LTR) 39(July/August 2003).
This includes a sample RFP. She talks about ways to do a nontraditional
RFP as well.
A lot of this you might be able to just copy.
Best of luck!
Mary
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Mary Pagliero Popp, Library Information Technology Services
Indiana University Libraries, Library E456, Bloomington, IN 47405
(812) 855-8170 FAX: (812) 856-4979 popp@indiana.edu
On Thu, 11 Dec 2003, Jim Rosaschi wrote:
> (note: I am cross posting this to pacs_l and syslib.)
>
> David:
> With a three week deadline, I suggest you somehow shift the scope of
> what will be completed in that time to something less than a full-blown
> RFP for a system your size.
>
> A quick glance at the resources I recommend might indicate why I sound
> skeptical.
>
> Library Technology Reports periodically targets an issue on this, and
> includes a sample RFP. I see one was in the Nov-Dec 1999 issue. There
> may be a newer one.
>
> Much of the technology planning information in recent PLA and ALA books
> can be helpful.
>
> For general information and sample RFPs see:
> http://www.ilsr.com/sample.htm
> (Note: this site has dead links, but is still useful.)
>
> For a consortia actual RFP see:
> http://www.mnlink.org/vendor-select/rfp2000/rfp2000.htm
>
> For incorporation of standards into the RFP and the need to incororate
> them early see:
> http://www.niso.org/standards/resources/RFP_Writers_Guide.pdf
>
> For a digest of the process generally see:
> http://dlis.dos.state.fl.us/bld/Library_Tech/Autoplan.htm
>
> For a list of library automation consultants see:
> http://www.libraryhq.com/consultants.html
> and
> http://www.tsl.state.tx.us/ld/pubs/techcons/
> and
> http://dlis.dos.state.fl.us/bld/Library_Tech/ConsultList.htm
>
> If we were having a casual conversation, and you asked my opinion, I
> would suggest hiring a consultant immediately, and begin to figure how
> your director will explain plans to create an RFP without conducting a
> needs assessment, getting staff input, or including community needs in
> the process.
>
> If nothing else, hire a consultant for a one hour phone consultation
> with your director, yourself and the consultant for the purpose of
> reviewing your initial steps into the process. As the technical
> consultant for your library system (Manitoba, right?) you are in the
> best postion to help the director create a credible process.
>
> We hired Dick Boss for our process a couple of years ago, and it was
> very useful. Many others have followed a similar process in making the
> huge decision of system replacement or upgrade.
>
> Good luck.
>
> Jim Rosaschi
> Sonoma County Library
> Santa Rosa, California
>
>
> Jim Rosaschi
> Manager, Technical Services
> Sonoma County Library
> Santa Rosa, California 95404
> (707) 545-0831 x544
> jimros@sonoma.lib.ca.us
>
> >>> David Christensen <DChristensen@WESTMAN.WAVE.CA> 12/09/03 09:29AM
> >>>
> Hi all,
>
> I've just gotten permission to build an RFP for a new ILS - but it has
> to be
> finished in three weeks (three weeks! If I understand correctly, one
> would
> normally have a couple of *months* to put one together). I've never
> done an
> RFP before.... and I was hoping I could get some tips and/or pitfalls
> to
> watch out for :-)
>
> Just to give you an idea - our current ILS holds 1.7 million records,
> and is a
> union catalogue of about 90 rural public libraries (plus our central
> collection of about 120,000 books).
>
> I'm new to the list here.... I've took a quick look through the
> archives, but
> nothing lept out at me :-)
>
> Any thoughts on where I should start?
>
> -David Christensen
>
>
>
