[529] in I/T Delivery
Third Barton Transition - Delivery Report for June/early July
daemon@ATHENA.MIT.EDU (Sarah Shreeves)
Fri Jul 13 11:50:17 2001
Message-Id: <4.3.2.7.2.20010713113842.01a22328@hesiod>
Date: Fri, 13 Jul 2001 11:52:39 -0400
To: delivery@mit.edu
From: Sarah Shreeves <sls@MIT.EDU>
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This will be my last delivery report since I am leaving MIT at the end of
July/very beginning of August. I wanted to thank everyone for their help
and support! If you have questions or concerns about Barton please contact
Christine Moulen at orbitee@mit.edu.
Thanks!
Sarah
-----------------------------------------------------------------------------------------------------------------
Project Name: Third Barton Transition
Project Leader: Sarah Shreeves
Report Date: July 13, 2001
URL: http://macfadden.mit.edu:9500/barton/transition/
General
-----------------------------------------
ALEPH is up and running as of July 9th! We've had a few bumps in the last
week, but we're resolving these or handing them off to Ex Libris.
We made a decision not to go live with the 'Your Account' section of the
OPAC due to some instability and a lack of true testing time.
Accomplishments in June/early July
---------------------
Data Conversion:
-- All data for production database delivered to Ex Libris on time
-- Conversion of data for production database
-- Functional teams tested data on new patch of ALEPH (14.2.1) and in the
production database (version 14.2.2.)
-- Began work in ALEPH on July 9th
-- Continued data testing and working on resolution of problems in the budgets
Workflow:
-- Functional teams continued workflow testing
-- Circulation staff tested interim circulation system but found it too
unstable to use during the downtime
-- Circulation staff began work in ALEPH on July 9th
-- Acquisitions and cataloging waiting to begin work dependent on loader
testing and resolution of budget problems
Production in ADVANCE:
-- All data (except Circ) frozen in ADVANCE from June 15th forward
-- The public login to emmy and owens were taken away on July 9th.
Publicity:
-- Continued publicity with in-library publicity, article in Tech Talk, a
Spotlight on the MIT home page, and news on web site
-- Members of the project team presented info to all library staff at all
staff meeting June 27th
Training/Consultation:
-- Continued OPAC basic and Advanced training for staff-- Began web OPAC
training
-- Continued functional training
-- Ex Libris training: Web Services (June 5)
-- Naomi Leiser (Ex Libris) came for table consulting June 6-7
-- Luda Cherinsky (Ex Libris) from Israel was on site from July 2-July
10. She helped resolve problems and with training and consultation
Security issues:
-- Sarah, Christine, Carl, and Eric met with ITAG in early June to discuss
security issues.
-- Programmers at Ex Libris moving forward with integration of
Kerberos. They are in contact with staff in IS.
OPAC:
-- Yohanan Spruch (ExLibris) demonstrated and spoke about the
frameless/Javascript-free web OPAC that they are developing for us. It is
due to be delivered in August. The OPAC group has determined that they
will try to get this up and running by the end of IAP 2002.
-- Continued design and implementation of web OPAC. This work was stymied
by the conversion and indexing of the production database which froze
access to the web files and tables. Because of this and because of some
instability/security issues in the 'your account' section, we decided not
to go live with this until we resolved these issues and could spend some
more intensive testing time on it.
-- The OPAC was switched over at midnight on July 8th.
Misc:
-- Functional teams and systems staff continued work on permissions
-- Work on reports continues
-- Planning for celebration in July began
-- Ran successful full backup for the production database
Tasks for July
-----------
General:
-- Prepare final report on the Third Barton Transition
-- Hand off responsibilities and tasks to appropriate groups
-- Help project team transition back to the Barton Advisory Group
-- Finish planning party for July and celebrate!
ALEPH specific:
-- Test bibliographic loaders and begin work in cataloging
-- Approve budgets and prepare the 2002 F budget
-- Loaders for approval books and GOBI ready
-- Acquisitions begins work in ALEPH
-- Key reports ready for acquisitions
-- Preliminary workflow between acquisitions and cataloging resolved
-- Backup schedule resolved
Team Dynamics
-----------------------
This team has been amazing! The project team was recognized by our
colleagues with an Infinite Mile Team Award for community. See:
http://macfadden.mit.edu:9500/personnel/rrprog/rrprog.htm#recipients
Key Learning
-------------------
Time flies when you're working on a project of this size it's hard to
believe we're live.
The clean-up/hand off work is a project in itself I will be working on
this in the remaining time that I'm at MIT.
