[684] in resnet
Re: Monthly Billing: 8 or 9 months?
daemon@ATHENA.MIT.EDU (Andrews, Colleen)
Wed Jan 23 16:00:09 2002
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Message-ID: <7DC4C42CB1B00544BE000CE41F423D8A0392D6@ems5.uwsp.edu>
Date: Wed, 23 Jan 2002 14:51:41 -0600
Reply-To: Resnet Forum <RESNET-L@listserv.nd.edu>
From: "Andrews, Colleen" <candrews@UWSP.EDU>
To: RESNET-L@listserv.nd.edu
ResNet at UWSP can bill at any interval we desire, but the student tuition bills from our university go out at set dates each semester. It looks like we send 2 bills in summer for fall semester and then an additional 4 bills during the fall semester. In spring semester, we send 4 bills. The first one, which is mailed in mid-December, includes any charges for our winter intersession called Winterim. In Summer, we send 2 bills for summer semester. Basically, our university bills students for charges incurred during the current billing period, no matter what they might be, about once a month and our Accounts Receivable department sets the billing schedule.
If we billed monthly, we would bill in 8 installments and leave Winterim session free. We don't have many customers during Winterim and our Residential Living Office makes them temporarily move to lounge rooms in a single hall if they do end up staying on campus. It is more trouble to bill them than it is worth for our Winterim session.
Those of us that submit charges to student tuition bills just place a pre-formatted text file on our AR server and the billing process automatically runs each day in the early afternoon. We immediately get 2 email messages after our file has been processed. One tell us the successful charges processed and the total billed. The other message lists any error records in our file and, therefore, any charges not billed due to the problems.
AR will occasionnally prompt us to put our file on the server if we are late because they are getting ready to process financial or housing refunds against which our charges should be processed first because they will be returning money to the students that could be used to pay our bills.
This works well for us!
Colleen
Colleen Andrews
Student Computer Labs, Printing Accounting & ResNet Manager
Information Technology 026 LRC
900 Reserve St.
Stevens Point, WI 54481
715-346-3229 (phone & fax)
Colleen.Andrews@uwsp.edu (email)
-----Original Message-----
From: MScott Walters [mailto:msw4@CORNELL.EDU]
Sent: Wednesday, January 23, 2002 1:36 PM
To: RESNET-L@listserv.nd.edu
Subject: Monthly Billing: 8 or 9 months?
Hi,
Here at Cornell, we are planning to move from a semesterly billing plan to
a monthly billing plan for ResNet. Currently, we bill our students
directly for the service at $102.50 per semester. With the move to monthly
billing, we are looking at the question of how many months to bill for? Do
we bill for a full academic year over nine months, thereby including the
winter intersession when the vast majority of our subscribers are absent;
or do we bill over the eight months that most of our subscribers are
actually resident (possibly billing an extra intersession month for those
on-campus during winter break)?
If you bill monthly for ResNet, how do you do it? Do you just bill every
month throughout the academic year, or do you handle the fall-spring
intersession differently? And, either way, does it break down in the end
to 8 months or 9 months?
Any feedback would be most appreciated.
MScott Walters
ResNet Team Leader
Cornell University
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