[60] in UA Exec
minutes from tonight's meeting
daemon@ATHENA.MIT.EDU (Liz Denys)
Wed Sep 30 23:02:12 2009
Date: Wed, 30 Sep 2009 23:01:45 -0400
From: Liz Denys <lizdenys@MIT.EDU>
To: UA Executive Board <ua-exec@mit.edu>
Can be found online in .txt or .pdf form at http://ua.mit.edu/exec/
UA Executive Meeting
Minutes from September 30, 2009
1 Call to Order
The meeting was called to order at 7:02 pm.
2 New Committee Chairs
Two new committee chairs: Aaron Liu for Communications Chair and Shee
Shee Jin for Space Planning Chair.
3 September Student Holiday Motion
We've been working on this for about two years.
Still resolving issues with several faculty/administrators
Need to develop opportunities for frosh/soph
Experimental versus permanent
Career fair should be run by Career Office
Why not move the career fair to Friday? No other school has a career
fair on a Friday.
Vote will be at November faculty meeting.
4 Elections
Tell everyone you know to vote. Electronic ballots are running through
tomorrow night; paper ballots in Lobby 10 from 9:00 am to 4:00 pm Friday.
Ballot issues (such as incorrect living groups) should be sent to
ua-elect@mit.edu. Please correct all errors before casting your vote
because once you cast your vote, you can't fix it.
Last year's elections had a 20 percent turn out; let's improve this to
40 percent participation this year.
5 Task Force on Student Support Services
Liz Denys is the undergraduate representative to this committee. Send
her feedback about Student Support Services at ua-secretary@mit.edu.
The committee is evaluating S^3's current functions, structure, and
trying to improve S^3. We want S^3 to serve students, faculty, all
related Institute Committees, and anyone else as best as possible.
6 Committee Action Items
Make sure you:
Respond to applicants.
Interview applicants.
Update your webpage.
Update your email list.
7 Student Engagement Committee
Discussion topics
Budget Task Force: do we need to do more outreach to students?
Goals for 2009-2010: fixing student representation to Institute Comms
Undergraduate Membership: 40 UAS 11.3 doesn't look promising
8 Plan for Budget Task Force Report
Summaries
One paragraph unbiased description of recommendation
Collected from chairs
IT made web framework for feedback
Email to undergraduates is going out tonight
Read over the website to check that yours are correct:
ua.mit.edu/taskforce
Position Pieces
One page: one-third where undergraduates stand on this issue,
two-thirds on best implementation for undergraduates
Due on October 10
Presented for approval at Senate on October 12
Distributed that week to pertinent administrators: EVP, Chancellor,
and Provost; Coordinating Committee for the Institute-wide Planning Task
Force; chairs of all Institute and Presidential Committees
Goal is to come up with twelve or so issues that are major issues and
completely oppose about five.
Town hall style meetings hosted by the UA might be useful to raise
awareness about issues in more details.
9 General Announcements
Accreditation Monday 5-6 pm in 32-141: Go to this if you can, and
encourage other students to go, too.
Athletics Weekend is this weekend: attend and encourage others to
attend, too.
Senate Meeting Monday 7:30: Student Deans will be there. Committee
Chair or Vice Chair must be there for every committee unless absence is
approved by Mike Bennie or Maggie Delano. Budgets are also being
discussed then, so if you have anything possibly controversial in your
budget, you should stay to defend it.
10 Adjournment
The meeting was adjourned at 8:01 pm.
Respectfully submitted,
Elizabeth A. Denys
UA Secretary General
