[2326] in UA Exec
Re: [UA] Weekly Report to Council
daemon@ATHENA.MIT.EDU (Matthew Davis)
Thu Oct 1 11:59:53 2015
In-Reply-To: <CABVWsoknnosEu-353mzPLNVpk8fAKe_qXzTDDGeejLBeavZERA@mail.gmail.com>
Date: Thu, 1 Oct 2015 11:59:50 -0400
From: Matthew Davis <mattjd.mit@gmail.com>
To: Sophia Liu <sophliu@mit.edu>
Cc: "ua-exec@mit.edu" <ua-exec@mit.edu>
--001a1149a1b414319c05210d2375
Content-Type: text/plain; charset=UTF-8
Dear All,
A couple things to do when you are writing your monthly report to
undergrads:
1. Do not use acronyms. The first time you write something like
"Undergraduate Association", you write "Undergraduate Association (UA)",
and then afterward you can use UA.
2. Assume that your reader knows absolutely nothing about who you are and
what you are doing, so give all necessary background so that what you are
saying makes sense. In sum, avoid summaries. Also, double check what you
have written to be sure that it avoids making assumptions of knowledge,
which may be common to your internal 'committee-speak'.
3. Remember that the goal of the report is to inform undergraduates about
what we are doing, to provide complete transparency. Do not try to be
concise, and thus raise the potential of misinformation. The people who are
interested will read it, and the people who are not will not. The weekly
newsletter, or an email to undergrads, is when you publicize about
events/initiatives - not this monthly report. This email out is a report,
not a newsletter. Write accordingly.
Please let me know if you have any questions.
Sincerely,
Matthew Davis
Class of 2016
Massachusetts Institute of Technology
On Thu, Oct 1, 2015 at 11:50 AM, Sophia Liu <sophliu@mit.edu> wrote:
> Hey all,
>
> Apologies, but this is the *monthly* report (as we are entering into
> October) and will be sent to all undergrads. Please be a little bit more
> detailed in your projects than you typically are!
>
> Best,
>
> Sophia Liu
> Massachusetts Institute of Technology
> Vice President of the Undergraduate Association
> Departments of Chemical Engineering and Biology
>
> On Tue, Sep 29, 2015 at 11:54 PM, Sophia Liu <sophliu@mit.edu> wrote:
>
>> Hey Team,
>>
>> Please fill out the form at this link
>> <https://docs.google.com/forms/d/1msXt3dYcv7acaIQgcP72aSqlfwPvgogOheoubJnZx6M/viewform>
>> regarding the work you've done this week and what you are planning to do in
>> the future by *midnight, Friday October 2nd. *
>>
>> I've attached last week's report, in case you're curious about what
>> other committees are doing and want to collaborate on anything!
>>
>> Best,
>> Sophia Liu
>> Massachusetts Institute of Technology
>> Vice President of the Undergraduate Association
>> Departments of Chemical Engineering and Biology
>>
>> P.S. I'm always awed by the amazing work you all do! Keep up the good
>> work and shoutout to all of the operations committees for having the weekly
>> report in on time!
>>
>
>
--001a1149a1b414319c05210d2375
Content-Type: text/html; charset=UTF-8
Content-Transfer-Encoding: quoted-printable
<div dir=3D"ltr"><div>Dear All,</div><div><br></div><div>A couple things to=
do when you are writing your monthly report to undergrads:</div><div><br><=
/div><div>1. Do not use acronyms. The first time you write something like &=
quot;Undergraduate Association", you write "Undergraduate Associa=
tion (UA)", and then=C2=A0afterward you can use UA.</div><div>2. Assum=
e that your reader knows absolutely nothing about who you are and what you =
are doing, so give all necessary background so that what you are saying mak=
es sense. In sum, avoid summaries. Also, double check what you have written=
to be sure that it avoids making assumptions of knowledge, which may be co=
mmon to your internal 'committee-speak'.</div><div>3. Remember that=
the goal of the report is to inform undergraduates about what we are doing=
, to provide complete transparency. Do not try to be concise, and thus rais=
e the potential of misinformation. The people who are interested will read =
it, and the people who are not will not. The weekly newsletter, or an email=
to undergrads, is when you publicize about events/initiatives - not this m=
onthly report.=C2=A0This email out is a report, not a newsletter. Write acc=
ordingly.</div><div><br></div><div>Please let me know if you have any quest=
ions.</div><div><br></div><div>Sincerely,</div><div><br>Matthew Davis</div>=
<div>Class of 2016</div><div>Massachusetts Institute of Technology</div></d=
iv><div class=3D"gmail_extra"><br><div class=3D"gmail_quote">On Thu, Oct 1,=
2015 at 11:50 AM, Sophia Liu <span dir=3D"ltr"><<a href=3D"mailto:sophl=
iu@mit.edu" target=3D"_blank">sophliu@mit.edu</a>></span> wrote:<br><blo=
ckquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;border-left:1px #c=
cc solid;padding-left:1ex"><div dir=3D"ltr">Hey all,=C2=A0<div><br></div><d=
iv>Apologies, but this is the *monthly* report (as we are entering into Oct=
ober) and <font color=3D"#ff0000" style=3D"font-weight:bold">will be sent t=
o all undergrads. </font><font color=3D"#000000">Please be a little bit mor=
e detailed in your projects than you typically are!</font></div><div><font =
color=3D"#000000"><br></font></div><div><font color=3D"#000000">Best,</font=
></div><img width=3D"0" height=3D"0" src=3D"https://mailtrack.io/trace/mail=
/f99aaed0fdba23f2139810bab70ea1f672ed2e7b.png"></div><div class=3D"gmail_ex=
tra"><span><br clear=3D"all"><div><div><div dir=3D"ltr"><div><div dir=3D"lt=
r">Sophia Liu=C2=A0</div><div dir=3D"ltr"><div><font color=3D"#999999">Mass=
achusetts Institute of Technology</font></div><div><font color=3D"#999999">=
Vice President of the Undergraduate Association</font></div><div><div><font=
color=3D"#999999">Departments of Chemical Engineering and Biology</font></=
div></div></div></div></div></div></div>
<br></span><div class=3D"gmail_quote"><span>On Tue, Sep 29, 2015 at 11:54 P=
M, Sophia Liu <span dir=3D"ltr"><<a href=3D"mailto:sophliu@mit.edu" targ=
et=3D"_blank">sophliu@mit.edu</a>></span> wrote:<br></span><div><div cla=
ss=3D"h5"><blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;bord=
er-left:1px #ccc solid;padding-left:1ex"><div dir=3D"ltr"><span style=3D"fo=
nt-size:12.8px">Hey Team,</span><div style=3D"font-size:12.8px"><br></div><=
div style=3D"font-size:12.8px">Please fill out the form at=C2=A0<a href=3D"=
https://docs.google.com/forms/d/1msXt3dYcv7acaIQgcP72aSqlfwPvgogOheoubJnZx6=
M/viewform" target=3D"_blank">this=C2=A0link</a> regarding the work you'=
;ve done this week and what you are planning to do in the future by=C2=A0<b=
>midnight, Friday October 2nd.=C2=A0</b></div><div style=3D"font-size:12.8p=
x"><br></div><div style=3D"font-size:12.8px">I've attached last week=
9;s=C2=A0<span>report</span>, in case you're curious about what other c=
ommittees are doing and want to collaborate on anything!</div><div style=3D=
"font-size:12.8px"><br></div><div style=3D"font-size:12.8px">Best,</div><di=
v><div><div dir=3D"ltr"><div dir=3D"ltr">Sophia Liu=C2=A0</div><div dir=3D"=
ltr"><div><font color=3D"#999999">Massachusetts Institute of Technology</fo=
nt></div><div><font color=3D"#999999">Vice President of the Undergraduate A=
ssociation</font></div><div><div><font color=3D"#999999">Departments of Che=
mical Engineering and Biology</font></div></div><div><font color=3D"#999999=
"><br></font></div><div><font color=3D"#000000">P.S. I'm always awed by=
the amazing work you all do! Keep up the good work and shoutout to all of =
the operations committees for having the weekly report in on time!=C2=A0</f=
ont></div></div></div></div></div>
<img width=3D"0" height=3D"0" src=3D"https://mailtrack.io/trace/mail/4dce97=
b503d1a8b84f180d19677ef024a0ef1262.png"><img width=3D"0" height=3D"0" src=
=3D"https://mailtrack.io/trace/mail/dbdd343710ba02596be086931dcae0c835b9baf=
7.png"></div>
</blockquote></div></div></div><br></div>
</blockquote></div><br></div>
--001a1149a1b414319c05210d2375--
