[2299] in UA Exec
Re: Funding Rules, Making Expenses and Fundraising Workshop
daemon@ATHENA.MIT.EDU (Matthew Davis)
Wed Sep 9 15:57:16 2015
In-Reply-To: <CAJwhKBRvyrQ9QkuDbRYKCxFSiq+UcdR36j7dgwsnAc8FjMw+gA@mail.gmail.com>
Date: Wed, 9 Sep 2015 15:57:11 -0400
From: Matthew Davis <mattjd.mit@gmail.com>
To: "ua-exec@mit.edu" <ua-exec@mit.edu>
--001a1135aece6cea58051f55e372
Content-Type: text/plain; charset=UTF-8
Dear All,
I hope all is well.
Just a reminder that the Fundraising Workshop starts at 4:30PM (thirty-four
minutes from now) in the UA Office. It is optional, but if you are able to
go, I think it will be helpful.
Thank you for your time.
Sincerely,
Matthew Davis
Class of 2016
Massachusetts Institute of Technology
On Mon, Sep 7, 2015 at 10:32 PM, Matthew Davis <mattjd.mit@gmail.com> wrote:
> Dear UA Exec,
>
> I hope all is well. If you have not already seen it, the budget that was
> submitted to Council may be found here
> <https://docs.google.com/spreadsheets/d/12gcM5iObnK4Lsm1EmKWjCOeM7iaoCsuEVSxBa9fO3_U/edit?usp=sharing>
> .
>
>
>
> *Funding Rules for UA Committees and Officers (action item contained
> within)*
> Please note the following rule for UA internal funding allocations this
> year:
>
> You must raise at least enough money from sources outside the UA to match
> the amount the UA is allocating to you; or, you must raise enough money
> from outside the UA to cover all of your expenses.
>
> The purpose of this rule is to encourage you to (a) build upon your
> ability to get money, (b) allow us to fund student groups more fully, (c)
> alleviate the budget crunch we are in and (d) make you think hard about how
> to minimize expenses while maximizing revenue. I would also view it as an
> awesome opportunity to flex your creative skills and build a really
> important skill in life - raising money.
>
> Accordingly, each committee needs to submit a plan, through the Project
> Planning Tool
> <https://docs.google.com/forms/d/150jIhyCWzk5aqXv8LbSHefzjJ9TohPNQHxCZsoiMg6c/viewform>,
> that fleshes out how and from where you will be raising money. *You
> cannot make any expenses until this is done!* Alekhya and I will review
> each proposal, discuss it with you, and then Alekhya will decide whether or
> not to approve it. Once Alekhya approves your plan, you may begin to spend
> money - however, you will only be able to spend as much money as you have
> raised (so if, at the time of expense, you have not raised any money (or
> have a hard commitment from someone to give money), you will not be able to
> spend any money). Please plan accordingly.
>
> Please have this plan completed and turned in, through the Project
> Planning Tool, by next Monday, September 14, 2015 at 11:59PM.
>
>
>
> *Making Expenses*We will *not* have a UA CVC card this year. We will be
> putting off getting a UA CVC card at least until after we have concluded
> both the Audit of our accounts, and the review of our procedures that is
> happening as a result of last year's debt.
>
> In the meantime, I am offering the use of my personal credit card for
> committee expenses. I highly encourage you to take me up on this offer - it
> will protect you from waiting a long time for reimbursements, allow you to
> quickly make purchases, provide a secondary way for us to track expenses,
> and allow you to make large purchases. There are certain committees that
> have large expenses on their budgets - I will be in contact with you to set
> up a card for your use.
>
> If you want to use my card to make an expense, please contact me either
> via phone or email, preferably 48 hours in advance of your purchase, and I
> will give you the necessary information.
>
> *DO NOT* go directly to Colin Codner in the SAO to make an expense. If
> you wish to make an expense, without using my card or your own card, please
> contact Alekhya at ua-treasurer@mit.edu . This is to ensure that we are
> keeping track of your expenses.
>
> We will also be instituting new RFP rules for this semester. These will
> come out next Monday (September 14). The goal of these rules will be to (a)
> Keep better track of our expenses; (b) Guarantee that people are making
> reimbursable expenses; (c) streamline the RFP process.
>
> Please also bear in mind - *any expenses made before the approval of the
> budget, at the first UA Council meeting on September 16, are made at your
> own risk.* Until the item is approved in the budget, there is no
> guarantee that you will be reimbursed. Please speak to me *before* you
> make any expenses, prior to the first UA Council meeting.
>
>
>
> *Fundraising Workshop*In light of the new Funding Rules, I will be
> holding a Fundraising Workshop on Wednesday, September 9, 2015 from 4:30 -
> 6:30PM in the UA Office. I highly encourage everyone to attend. We will go
> over methods and processes to raise money from a variety of sources, and
> how to identify and establish new sources of funding.
>
> Please let me know if you have any questions.
>
> Thank you for your time.
>
> Sincerely,
>
> Matthew Davis
> Class of 2016
> Massachusetts Institute of Technology
>
--001a1135aece6cea58051f55e372
Content-Type: text/html; charset=UTF-8
Content-Transfer-Encoding: quoted-printable
<div dir=3D"ltr">Dear All,<div><br></div><div>I hope all is well.</div><div=
><br></div><div>Just a reminder that the Fundraising Workshop starts at 4:3=
0PM (thirty-four minutes from now) in the UA Office. It is optional, but if=
you are able to go, I think it will be helpful.</div><div><br></div><div>T=
hank you for your time.</div><div><br></div><div>Sincerely,</div><div><br><=
/div><div>Matthew Davis</div><div>Class of 2016</div><div>Massachusetts Ins=
titute of Technology</div></div><div class=3D"gmail_extra"><br><div class=
=3D"gmail_quote">On Mon, Sep 7, 2015 at 10:32 PM, Matthew Davis <span dir=
=3D"ltr"><<a href=3D"mailto:mattjd.mit@gmail.com" target=3D"_blank">matt=
jd.mit@gmail.com</a>></span> wrote:<br><blockquote class=3D"gmail_quote"=
style=3D"margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><d=
iv dir=3D"ltr"><div><div>Dear UA Exec,<br><br>I hope all is well. If you ha=
ve not already seen it, the budget that was submitted to Council may be fou=
nd <a href=3D"https://docs.google.com/spreadsheets/d/12gcM5iObnK4Lsm1EmKWjC=
OeM7iaoCsuEVSxBa9fO3_U/edit?usp=3Dsharing" target=3D"_blank">here</a>.<br><=
br><div><b>Funding Rules for UA Committees and Officers (action item contai=
ned within)<br><br></b></div>Please note the following rule for UA internal=
funding allocations this year:<br><br>You
must raise at least enough money from sources outside the UA to match=20
the amount the UA is allocating to you; or, you must raise enough money=20
from outside the UA to cover all of your expenses.<br><br>The=20
purpose of this rule is to encourage you to (a) build upon your ability=20
to get money, (b) allow us to fund student groups more fully, (c)=20
alleviate the budget crunch we are in and (d) make you think hard about=20
how to minimize expenses while maximizing revenue. I would also view it as =
an awesome opportunity to flex your creative skills and build a really impo=
rtant skill in life - raising money.<br><br></div>Accordingly, each committ=
ee needs to submit a plan, through the <a href=3D"https://docs.google.com/f=
orms/d/150jIhyCWzk5aqXv8LbSHefzjJ9TohPNQHxCZsoiMg6c/viewform" target=3D"_bl=
ank">Project Planning Tool</a>, that fleshes out how and from where you wil=
l be raising money. <b>You cannot make any expenses until this is done!</b>=
Alekhya and I will review each proposal, discuss it with you, and then Ale=
khya will decide whether or not to approve it. Once Alekhya approves your p=
lan, you may begin to spend money - however, you will only be able to spend=
as much money as you have raised (so if, at the time of expense, you have =
not raised any money (or have a hard commitment from someone to give money)=
, you will not be able to spend any money). Please plan accordingly.<br><br=
></div>Please have this plan completed and turned in, through the Project P=
lanning Tool, by next Monday, September 14, 2015 at 11:59PM.<br><div><div><=
div><br></div><b>Making Expenses<br><br></b>We will <u>not</u>
have a UA CVC card this year. We will be putting off getting a UA CVC=20
card at least until after we have concluded both the Audit of our=20
accounts, and the review of our procedures that is happening as a result
of last year's debt.<br><br>In the meantime, I am offering the=20
use of my personal credit card for committee expenses. I highly=20
encourage you to take me up on this offer - it will protect you from=20
waiting a long time for reimbursements, allow you to quickly make=20
purchases, provide a secondary way for us to track expenses, and allow=20
you to make large purchases. There are certain committees that have=20
large expenses on their budgets - I will be in contact with you to set=20
up a card for your use.<br><br>If you want to use my card to make=20
an expense, please contact me either via phone or email, preferably 48=20
hours in advance of your purchase, and I will give you the necessary=20
information.<br><br><div><u><b>DO NOT</b></u> go directly to Colin
Codner in the SAO to make an expense. If you wish to make an expense,=20
without using my card or your own card, please contact <span>Alekhya</span>=
at <a href=3D"mailto:ua-treasurer@mit.edu" target=3D"_blank">ua-treasurer@=
mit.edu</a> . This is to ensure that we are keeping track of your expenses.=
<br></div><div><br></div>We
will also be instituting new RFP rules for this semester. These will=20
come out next Monday (September 14). The goal of these rules will be to=20
(a) Keep better track of our expenses; (b) Guarantee that people are=20
making reimbursable expenses; (c) streamline the RFP process.<br><br>Please=
also bear in mind - <u><i>any expenses made before the approval of the bud=
get, at the first UA Council meeting on September 16, are made <b>at your o=
wn risk.</b></i></u> Until the item is approved in the budget, there is no =
guarantee that you will be reimbursed. Please speak to me <u><b>before</b><=
/u> you make any expenses, prior to the first UA Council meeting.<br><br><b=
>Fundraising Workshop<br><br></b>In
light of the new Funding Rules, I will be holding a Fundraising=20
Workshop on Wednesday, September 9, 2015 from 4:30 - 6:30PM in the UA=20
Office. I highly encourage everyone to attend. We will go over methods=20
and processes to raise money from a variety of sources, and how to=20
identify and establish new sources of funding.<br><br>Please let me know if=
you have any questions.<br><br>Thank you for your time.<br><br>Sincerely,<=
br><br>Matthew Davis<br>Class of 2016<br>Massachusetts Institute of Technol=
ogy <br></div></div></div>
</blockquote></div><br></div>
--001a1135aece6cea58051f55e372--
