[123] in UA Exec
Using SAPWeb and Submitting Receipts
daemon@ATHENA.MIT.EDU (Alex Dehnert (UA Treasurer))
Wed Nov 4 01:22:11 2009
Date: Wed, 04 Nov 2009 01:21:31 -0500
From: "Alex Dehnert (UA Treasurer)" <ua-treasurer@MIT.EDU>
To: UA Executive Board <ua-exec@mit.edu>
CC: ua-treasurer@mit.edu
Hi Exec,
If you want to see information about your accounts, you should go to
http://web.mit.edu/sapweb/PS1/reporting_home.shtml. To see the current
balance, use the "Cumulative Account Balance Report" (note that fall
transfers have not yet occurred). To see the transactions, use the
"Transaction Report" (note that there's usually a week or two of lag
time between putting a receipt in my mailbox and the money coming out of
the account).
To submit receipts, please take a green form from the mailbox in the office.
* In the group field, add the name of your committee after
"Undergraduate Association".
* You can find the account number on SAPWeb.
* "Check payable" and "amount" should be fairly straightforward.
* Please put a description in the "detailed description" field, leaving
a small (1--2cm) space at the beginning for my use. Make sure that it is
clear which budget line item this should be from.
* G/L numbers describe the type of the expense --- you can find the
common one on the back of most green forms, or on the side of the mailboxes.
* The second "amount" field and email field should also be obvious.
Once you've filled out the green form, staple your receipt to it, and
leave it in the receipts mailbox.
If you have any questions, let me know.
Thanks,
Alex
