[5646] in APO Printshop
Re: ordering stock for the press
daemon@ATHENA.MIT.EDU (Leonard H Tower Jr.)
Wed Mar 4 00:02:38 2009
Date: Wed, 4 Mar 2009 00:02:34 -0500 (EST)
From: "Leonard H Tower Jr." <tower@alum.MIT.EDU>
To: Cat Thu Nguyen Huu <catthu@MIT.EDU>
cc: Nicole D Teague <nteague@MIT.EDU>, Matthew S Goldstein <austein@MIT.EDU>,
apo-printshop-journeyman@MIT.EDU
In-Reply-To: <9C6B0CF3-DFD9-4A17-9476-DA828D7CF545@MIT.EDU>
hi all,
i'll cover:
why is Press Fund being budgeted?
what to order from Paperworks + why
yes, we can afford this
* why is Press Fund being budgeted?
it's been mentioned that the Press Fund had a budget of $50.00 this
term
is this from the Chapter Fund or Press Fund?
what is this money meant to be used for?
why is the Press Fund budgeted at all?
(it's unusual for this kind of fund to be budgeted, in the way AX
does budgeting - it's a manufacturing operation from an accounting
prespective, and is usually handled quite differently)
* what to order + why
lorit told me that paperworks no longer have 500 envelopes in a box,
and so their websight confirms - http://www.paperworks.com/
so all the counts should be 250/box
the following is my understanding of what cat suggested ordering
(i added counts at the front,
fixed the typo -> "6 bar cream plain (non-paneled)")
250 - 4 bar white paneled cards
250 - 4 bar white envelopes
500 - 4 bar cream paneled cards x2
500 - 4 bar cream envelopes x2
500 - 5 1/2 bar white paneled cards x2
500 - 5 1/2 bar white plain (non-paneled) cards x2
1,000 - 5 1/2 bar white envelopes x4
500 - 6 bar white paneled cards x2
500 - 6 bar white plain (non-paneled) cards x2
500 - 6 bar cream paneled cards x2
500 - 6 bar cream plain (non-paneled) cards x2
1,000 - 6 bar cream envelopes x4
i should have asked cat for the present inventory, but i suggested
she do that before putting an order together, so i assume she has
taken the present inventory into account
the Press Shop has for most of it's the four decades, brought the
inventory up @ least once each term to:
- 250 or each size and color of announcement card, and
- 500 of each size and color of announcement envelope
cat's proposal is more generous than that, which allocates more
funds to the inventory
imho, it be more useful to use those funds to also the stock the
"Lee" size in each color, as well as the foldovers, so reducing the
amounts cat suggested is a better use of the funds
note, that jobs using this stock, seldom use more than 150-200
sets. so why do we need more than 250 of each kind?
so change the amounts cat suggest to:
250 - 4 bar white paneled cards
250 - 4 bar white envelopes
250 - 4 bar cream paneled cards
250 - 4 bar cream envelopes
250 - 5 1/2 bar white paneled cards
250 - 5 1/2 bar white plain (non-paneled) cards
500 - 5 1/2 bar white envelopes x2
250 - 6 bar white paneled cards
250 - 6 bar white plain (non-paneled) cards
250 - 6 bar cream paneled cards
250 - 6 bar cream plain (non-paneled) cards
500 - 6 bar cream envelopes x2
add these missing envelopes
500 - 6 bar white envelopes x2
add 5 1/2 Cream
250 - 5 1/2 bar cream paneled cards
250 - 5 1/2 bar cream plain (non-paneled) cards
500 - 5 1/2 bar cream envelopes x2
add the Lee size
250 - Lee white paneled cards
250 - Lee white plain (non-paneled) cards
500 - Lee white envelopes x2
250 - Lee cream paneled cards
250 - Lee cream plain (non-paneled) cards
500 - Lee cream envelopes x2
add the Foldovers in (no more envelopes - it be rare that all three
style in one size and color will be used in a term)
250 - 4 bar white foldover paneled cards
250 - 4 bar cream foldover paneled cards
250 - 5 1/2 foldover bar white paneled cards
250 - 5 1/2 foldover bar white plain (non-paneled) cards
250 - 5 1/2 foldover bar cream paneled cards
250 - 5 1/2 foldover bar cream plain (non-paneled) cards
250 - 6 bar white foldover paneled cards
250 - 6 bar white foldover plain (non-paneled) cards
250 - 6 bar cream foldover paneled cards
250 - 6 bar cream foldover plain (non-paneled) cards
250 - Lee white paneled foldover cards
250 - Lee white plain foldover (non-paneled) cards
250 - Lee cream paneled foldover cards
250 - Lee cream plain foldover (non-paneled) cards
i couldn't find the 4 and 5 foldovers on the websight, but cat could
double check that Paperworks really does not carry them
add enough of each color of Ideal Jersey round corner card stock
so the inventory of each color is between 3 boxes (1500) and 4 boxes
(2000) - Ideal Jersey Cards only come in one size
my recommendation here is based on what's happened in the past,
while allowing for reasonable growth in what's printed in the Press
Shop as the number of jobs it does grows.
other comments?
* yes, AX can afford this
** first, keeping samples in the shop, and ordering as needed doesn't
work well in practice
for training and qualifying runs, it would add too much time to
the run to have the trainee/qualee do it (8 to 10 hours is already
VERY long to learn a chapter skill), limit the design choices
(design is a key part of printing, and the most fun part of
the process for many), etc.
it also lengthens how long it takes to get a job done between the
time a press op accepts an order, and the time it's delivered to
the client. though in theory, one can call Paperworks, and go out
that day, or in a few days (depending on whether they have the
stock in Allston, or have to order it themselves), most busy mit
press ops don't have the time to do this
and if either someone doesn't go out to Allston to pick up the
stock, then someone has to spend a morning or afternoon waiting in
the APOffice for the call from the loading dock to come down and
get it from Paperwork's driver (and they charge added shipping in
this case, which the press shop has to charge the client, some
way). also the press shop manager and treasurer has more
paperwork and transactions to deal with
which is why the Press Shop has kept a broad inventory, that
allows jobs to get done more quickly
** i spoke with Nicole last week about the Press Fund balance
- she verified that when the switch to the gnu cash on-line system
was made, the press fund balance started @ $0.00 (zero ) in Fall 2002
- she said it currently showed a little over a $100.00
(i forgot to write that down)
- we quickly looked through the safe and found the journal that
showed the Press Fund had a balance of $1000.96 on 30 june 2001.
(this is what i remembered it having about that time)
i need to do a number of things before nicole can reset the
balance, but it appears we have around $1,100.00 in the Press
Fund
these include: looking for the treasury records between 30 june
2001 and Fall 2002. checking against the records the Press
Shop have. looking over all transactions for the Press Fund in
the gnucash system since it started
this currently has priority behind train/qual runs, the small
press cart, and answering cat's and press ops questions
** even if the Press Fund doesn't have the money, the Chapter Fund
can in effect lend the Press Fund the money
the Press Shop inventory has value, and is sold, and the cash
comes back
it's not like, e.g., food for a meeting, that is brought and gone
forever
cat: so i suggest you go ahead and order what the Press Shop needs
yiLFS -len
