[5104] in APO News
CPPC Goals/Minutes
daemon@ATHENA.MIT.EDU (Ian Lai)
Fri Jan 19 20:08:46 2001
Message-Id: <200101200108.UAA26864@apo.mit.edu>
To: apo-news@MIT.EDU
Reply-to: apo-president@MIT.EDU
Date: Fri, 19 Jan 2001 20:08:28 EST
From: Ian Lai <ilai@MIT.EDU>
Hello all,
Last Wednesday we had a Chapter Program Planning Conference (CPPC).
We thought about the things we wanted to accomplish this upcoming year
and recommended a set of goals enumerated below. Please take a look
over them and think about ways you might help the chapter achieve
them. :-) The minutes (ideas we came up with) follow.
YiLFS,
ian
-------------------------------------------------------------------------------
Goals
=====
Format:
- Goal
= (Priority, 1 highest, 3 lowest) Persons in charge
Publicity
- Update board outside office with drop poster, printshop, silkscreening,
and chapter information (projects) by the beginning of term.
= (2) Pubdir
- On the infinite corridor board, advertise service projects with
announcements at least once every two weeks during term; post a
flyer of services we provide.
= (1) Pubdir, SVP
- President appoints a Webmaster by the first week of term.
= (2) President
- Webmaster should add empty links (Printing and Silkscreening pages) by
end of term.
= (2) Webmaster
- Webmaster should update page at least once a month.
= (1) Webmaster
- Decide by the end of 2001 whether the Ride Board is still feasible.
= (3) ExecComm
- Post list of reservations in the office and maintain a copy of it
in the locker; the lists should be updated within a week of receiving
the confirmation.
= (1) AC
APOcrypha
- Create and publicize the calendar of APOc submission and publication
deadlines; publish APOcrypha at least once every two weeks.
= (2) APOcEd
Advisors
- Find at least two faculty advisor candidates by the end of term.
= (1) Everyone
- Find at least one new faculty advisor by the end of 2001.
= (1) Everyone
- Have at least one advisor-oriented activity per term, giving at least
one month's notice (especially to the advisors)
= (1) President, FVP
Sectionals/Regionals/Nationals
- Have at least one project per term coordinated with another chapter.
= (2) SVP
- Have at least one member of the chapter at each Sectional Advisory
Council (SAC) meeting.
= (1) President
Leadership
- Officers shall attend all meetings, or submit a report in advance if
attendance is not possible.
= (1) President
- Each officer will talk with the president at least once every two
weeks to check up on the status of the officership.
= (2) President
- Officers will give the Publicity Director office hours by the end of
the second week of term.
= (1) PubDir
- Each officer should update the respective officer section in the
Chapter Book to be usable by the end of 2001.
= (1) Chapter Book Chair
- The Mentor List should be updated by the beginning of term.
= (2) President, AC
Chapter Skills
- Draft a general policy on chapter skills (defining which ones they
are) by the end of the term.
= (2) SVP
- Draft a concrete chapter skills policy by the end of 2001.
= (1) SVP
Membership
- Have a draft of a "How to be a big brother" guide by the beginning
of term and refined version by the end of 2001.
= (1) MVP
- Distribute pledge manuals by the first pledge meeting of each term.
= (1) MVP
- Update and revamp the pledge manual by the end of the year.
= (2) MVP/MemComm
- Have the Rules and Bylaws Committee look into fixing the definition
of Associate Membership and present it to the chapter by the end
of 2001.
= (3) Sergeant-at-arms
- Initiate a study on why brothers go inactive and report the results
to MemComm by the end of 2001.
= (3) MVP (appoint interested brother)
Fellowship and Service
- Announce events and projects and have definite time, location, and
Project Chair(s) at least one week in advance.
= (1) SVP/FVP
- Update the SVP Files completely by the end of 2001.
= (3) SVP
- The chapter will participate in National Service Week this year.
= (2) SVP
- There will be a service project at least once every two weeks.
= (1) SVP
- There will be a fellowship event at least once every two weeks.
= (1) FVP
-------------------------------------------------------------------------------
Ideas/Minutes
=============
Communications
- Mailing lists
- List of lists
- Add ACL for discuss archive since apo-news is not public
- AC will send mail about lists to apo-announce (after ListComm
makes changes, if any), present changes at first chapter meeting,
and update lists in pledge manuals
- Pledge meeting about Athena, communications
- Publicity
- We have two bulletin boards, the occasional drop poster, and LSC slides.
Sometimes we publicize ourselves at Reg Day
- Update board outside office with drop poster info, printing
info, and silkscreening info when it gets going.
- Add folder of summary sheets of information
- Infinite Corridor board
- Update often - add more about projects
- Advertise service projects during term on infinite board
- Web page
- Include pledge cards advertised at Nationals
- Add images of business card, pledge cards
- Webmaster as appointed chair? Appoint by first week of term
- Add press, ride board, silkscreening info
- Ride Board
- Decide by end of fall 2001 whether to continue
- Have appointed Ride Board Chair try to publicize more, including
considering online possibilities
- Drop Poster
- Cloth, reusable ones
- AC this term will put list of reservations in office/locker
- People should help with postering for projects (not just one or two)
- APOcrypha
- Dates and deadlines scheduled in advance
- Approximately 6 APOcs/term
- Encourage people to submit a lot of content
- Poke editor and brothers
- Advisors
- At least 1 event/term aimed at advisors (mid-term or so)
(pick four dates, have them choose). Pipa will do it this term.
- Try this term, and decide whether to continue
- Have advisors write in APOc something like "meet the brothers"
- More active faculty advisors
- Find new faculty advisor candidates by end of term, advisor by end of year
- Utilize faculty advisors to increase service on campus and for publicity
- Need to meet (get to know) advisors before effective utilization
- Sectional/Regional/National
- We seem isolated from other chapters
- Project with BU? (lack communication)
- Invite BU chapter to projects
- Publicize Yahoo! chats in chapter, link to WUAPO
- Send at least 1 person to each SAC meeting
- Organize at least 1 project/term with outside chapters
- Invite other chapters to Steak Fry or SFF?
- need hard RSVP and check-up call
- Penpal program with other chapters?
- Talk to alums that advise other chapters (Jeffreypu, etc)
- Publicize in national mailing list
- To subscribe, type "blanche apo-l-incoming -add $USER"
Leadership
- What are the expectations of officers?
How can we help them do what they have to do?
- Officers attend all meetings; if they miss one, send report
- Everyone should attend meetings
- Individual prodding?
- Call people?
- Appoint assistants? (as needed)
- Regular APOc reports
- Weekly/biweekly officer/president meeting? (15 min/2 weeks)
- president/officer office hours to get together?
- Chapter Skills
- Chapter Skills Chair
- Avoids confusion between president and SVP?
- But probably not necessary - If we have strong individual skills chairs,
SVP can handle
- Have a policy and define silkscreening, printing, tools, first aid chairs?
- Make publicity a chapter skill?
- Drop poster, booth set-up, bulletin boards, etc.?
- Generic policy by end of term, codify chapter skills by end of year
- Chairs
- Publicize in chapter who hold the positions and what they do
- In standing policies, specify who appoints whom
- List of chairs and their associated officers (the person that
the duties default to if the president is not required to fill the chair):
Tools SVP
Silkscreen Pubdir
Press Len?
First Aid/Safety/CPR SVP
Alumni Liaison AC
Ride Board SVP
Coke FVP
Webmaster AC
(Sysadmins) AC (sysadmins should get a leader?)
Sergeant-at-Arms Pres
Recycling OM
Food FVP
Chapter Book Hist
(Chapter Assassin) FVP
(Chapter Fairy) FVP
(Alphies) FVP
[Not mentioned during meeting were Contact and Sour Notes Chairs]
- By next year we should have solid job descriptions of each and put
them in the Chapter Book.
- Transitioning
- Fix and publicize Chapter Book
- Each officer should update over course of year
- Update Mentor List
Membership
- Retention
- We're alive, but we can do better.
- Find inactives and deliver cookies to them late at night?
- Pledging
- Give office tour (including drop poster sales instructions)
- Get address, any food allergies, and types of service preferred early on
- How to keep continued pledges
- Prod past continued pledges
- Put apo-prespectives on apo-announce individually
- Make sure pledges understand that they're free to drag their friends
along to APO events without rushing
- Pledge meetings
- 0th priority: pledge manuals distributed at first meeting
- 1st priority: office, requirements, drop poster, money (RFPs, debt list)
- 2nd priority: skills, PC'ing, leadership
- 3rd priority: history, organization, advisors, bylaws
- 4th priority: nationals, robert's rules
- Revamp and update pledge manuals
- Old names (AVP, FC, ASC)
- Drop poster policy
- Definitions of chairs
- How to be a big brother
- write up something for this term, make it better by end of the year
- Should make sure info from PCR/PTRM get passed on to MVPs?
- Brotherhood
- We have many inactive brothers
- Brothers need some clue
- Have Rules and Bylaws Committee look into Associate membership
policy/definition
- Look into why people go inactive
- Have the MVP find a psyched person to study
- Report at end of year
Fellowship
- Try to give notice on fellowship events at least a week in advance
- Have a calendar of events
- Get list of useful rooms and who can reserve them for different
types of events
- Inclusive fellowship policy - can drag friends over
- PC chair? Sign-up sheet of events to PC? Get PCs to commit early
- Look for new location for Steak Fry
- Move Steak Fry to Talbot? Then it cannot Sat night or Fri afternoon.
- Try to encourage pledges to write textual articles for PAM
- Random little activities - perhaps have APO stuff happening every Friday
night?
- Pair fellowship events with pledge meetings and service projects?
- Highly recommended to MemComm for MVP to appoint Mommy's Little Helper
Service
- Big Screw/UMOC
- Publicity, candidates far in advance
- Take two days early on to get candidates
- Schedule awards ceremony ahead of time
- Update SVP files by end of year
- Public Service Center
- Can probably find advisors there and find help with service
- Possibly do something with Circle K?
- Project with BU?
- Come up with project for National Service Week
- Have projects at least every two weeks
- Youth Service Grant? Deadline is in December
- Book Drive? (Leftover Book Ex books may be good for that?)
Miscellaneous
- Chapter Genealogy
- Decorate ceiling tiles with brothers' names?
