[4607] in APO News
section 96 business meeting minutes.
daemon@ATHENA.MIT.EDU (Marilyn Mims, Section 96 Chair)
Mon Apr 10 17:02:52 2000
Date: Mon, 10 Apr 2000 17:01:35 -0400 (EDT)
From: "Marilyn Mims, Section 96 Chair" <mlmims@Dardan.com>
To: sec94/96@wpi.edu
Cc: aphio@titan.oit.umass.eud, apo-list@joyce.eng.yale.edu, apo-news@MIT.EDU,
apo@ACS1.BU.EDU, apofraternity@yahoo.com, aponews@wpi.edu,
alvin.kwok@yale.edu, andrew_wan@hotmail.com,
Beth Cyphers <bethsayla@yahoo.com>, Carolyn Jones <carolynj@MIT.EDU>,
Hudson <hudrock@wpi.edu>, Jaime Gillette <jaimeg@bu.edu>,
kitkat414@aol.com, mbgoldst@student.umass.edu, sec94/96@wpi.edu,
s96staff@Dardan.com, Carolyn Jones <carolynj@MIT.EDU>,
Jaime Gillette <jaimeg@bu.edu>, Kathryn Rose Thorsen <katiet@wpi.edu>,
Rachel Blow <rhmath@yahoo.com>
Message-Id: <Pine.LNX.3.96.1000410165731.26089A-100000@daffy.dardan.com>
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Ok, here are the minutes. the student taking minutes only gave me detailed
notes up until the end of Quinnipiacs presentation. Please make any
corrections you see and returm them privately. I will update and
redistribute the minutes at that point.
Hi Everyone!
First of all, I would like to CONGRATULATE Worcester Polytechnic Institute
for an excellent conclave. The Brothers of Omicron Iota have done
themselves and us proud.
We had excellent attendence. Five out of our seven active chapters were
present, as well as our petitioning-soon to be chartering group.
.
Minutes of the spring 2000 section 96 business meeting at WPI.
Attendence: UMASS -2, BU-2, WPI-2, MIT-2, UCONN-2, Suffolk -0, Yale-0,
and Quinnipiac College Petitioning group-2.
Welcome and Introductions
Section chair election: Election run by Region 1 Director Cheryl Smith.
Cheryl discussed role of section chair and other volunteers. Thanked
Mims(current chair) for serving APO.
Opens nominations: Only nomination: Ms. Marilyn Mims. Nominations closed.
Vote by acclimation. None opposing so vote is unanimous. Ms. Marilyn Mims
is the section 96 chair for the 2000-2001 school year.
Quinnipiac Presentation
Katie -President and Chris- member
Katie and Chris gave the section an overview of what they had accomplished
during their interest and chartering process.
24 members on chartering packet
2 years of development
wish to charter in the beginning of May
Bylaws are the final hurdle
Currently have an active pledge program in process
Have accomplished over 40 projects
Will host chapter lock-in/ CPPC on April 7.
Cheryl's comments: The chartering packet has been approved by the section
chair and region director. They have completed the process in the
appropriate order. Their size is above minimum requirements.
Mims' comments: Currently awaiting approval of National Membership
committee. Please watch your mail for ballots to be appearing shortly.
At this time, the re-elected section chair entertained a motion for a vote
of confidence in the petitioning group of Quinnipiac College. All chapters
presented affirmed this vote of confidence. It was voted that section 96
has confidence in the future brothers of Quinnipiac College.
New Business
Section 96 advisory Council
The students who have been active in forming the section advisory council
presented what they felt the guidelines of the council should be to the
section. (See next paragraph)
Four of the five participating schools were involved in this presentation.
The section agreed to these guidelines which include responsibilities of
council., council meetings, representation, and council leadership. All
members of the section were invited to attend. The next online meeting
will be April 12, 2000 at 7:30pm in Yahoo club room APO SEC 96. (if
interested, please contact Katie thorsen at katiet@wpi.edu.)
Section 96 Advisory Council Guidelines
As discussed by the section advisory council during meetings occurring
between February 5th, 2000 and today
Chapters in participation: UMASS, WPI, MIT, BU, UCONN
Purpose: The purpose of the section 96 advisory council (SAC) is to foster
communication, participation and growth of the section in a number of
ways. The goal is to develop communication within the section by
discussion, sectional service projects, and sectional fellowship events,
as well as to work with the section chair to help increase support at the
sectional level. (This includes planning the summer picnic, sectional
service projects, and SAC meetings.)
Leadership-
The SAC will be led by the Section Advisory Council Chair. This position
will be filled by an election held at the spring SAC meeting. The SAC
Chair will serve a term of one year, spring conclave to spring conclave
and be the contact person for the council. Their responsibilities include
presence at all meetings, keeping chapters informed of meetings and
events, overseeing planning of sac events, insuring that minutes are taken
and distributed appropriately, and keeping in contact with the chair.
Interested parties will submit letters of intent to the council at least
___ weeks before the election meeting. Nominations will also be accepted
from council members.
Representation:
Each chapter will be expected to have representation to the SAC. Each
chapter may have a minimum of one representative and no matter how many
representatives, each chapter will have ONE vote. How each chapter
determines it's representation is entirely up to them.
All voting will take place during in person meetings only. Quarum will be
the number of chapters represented at any given meeting. Topics to be
voted on will be presented to the council during an online meeting so that
members can discuss the topics before voting. In the event of a tie on any
issue, the Section Chair will cast the deciding vote.
Meetings
The SAC will meet in person at least once per semester in addition to
Conclave. The SAC will also hold online meetings on a regularly scheduled
basis to be determined at the beginning of each academic semester at a
minimum of once a month.
Picnic.
After much discussion, the date for the section 96 summer picnic will be
July 22, 2000 in Sandwich, MA at a beach somewhereJ More information to
come
Section service project:
We have currently determined that we would like to have a section service
project. Chapters have been asked to go back to their chapters and
determine if the date October 26, 2000 is acceptable. Please make Carolyn
(carolynj@mit.edu) aware if this date does or does not work. Chapters
agreed to make the council aware if this acceptable by April 15, 2000.
Type and place of project still to be determined.
Section Leadership Opportunities
The section agreed to look at the school calendars to determine an
opportune time for a section leadership day.
The section advisory council will meet briefly after the joint business
meeting to determine the Section Advisory Council Chair.
Old Business
None
Announcements:
Umass- Goods and Services Auction
Uconn- Runwalk
MIT - steak fry
Quinnipiac_ Possibnle chatrering May &
Respectfully submitted,
Marilyn Mims
Section 96 chair
