[4518] in APO News
(2000-02-29) Minutes of Chapter Meeting
daemon@ATHENA.MIT.EDU (Ian Lai)
Wed Mar 8 23:41:55 2000
Message-Id: <200003090441.XAA13066@mormal.mit.edu>
To: apo-minutes@MIT.EDU
Date: Wed, 08 Mar 2000 23:41:20 EST
From: Ian Lai <ilai@MIT.EDU>
Minutes of Chapter Meeting, February 29, 2000
Administrative notes:
~~~~~~~~~~~~~~~~~~~~
Start: 7:41 pm; End: 8:46 pm Present: Carolyn, Jake, Sara C., Jennifer
Shih, Merry (Meredith), Ann Marie, Andy, Emily, Aaron, Ian, Ari,
Foley, Lokie, Nitin, Ellen, Dave Leung, Yevgeniya, David McIlroy
Officers' reports:
~~~~~~~~~~~~~~~~~
SVP (Sam): not present. Aaron's report: The Harvard-MIT Math
Tournament (HMMT) project happened last weekend. Eight
people came and helped. The director is grateful because they
were badly understaffed.
MVP (Ann Marie): We have two more pledges, which brings us up
to 18. We had two pledge meetings, with at least 11 pledges
attending at both. This Sunday there will be a pledge meeting
on the service program run by Sam. So far it's going well.
FVP (Joe): First, Jen [Shih] is organizing a poetry thing, it's still
amorphous.
Jen: It's Lokie's fault.
FVP (Joe): Second, I haven't been doing much stuff, but there's a big
pledge class and therefore there'll be big fellowship, and I need
help, so I formed the Fellowship Militia. We'll meet every four
weeks in lieu of ExecComm. I'll send e-mail announcements.
Help me organize what fun things the chapter likes to do. Sign
up to be on the mailing list [fellowship-militia@mit.edu]
and give suggestions. To reduce traffic, don't send to the list
unless you're on it.
Pledge Article Meal went exceedingly well. Most of the pledges
wrote [rather than drew] on their plates. It was also Lokie's
fault, and Alan too_he had a car. When the weather's nicer,
we might have a throwing things fellowship (knives, forks, etc).
Thor wants to organize a movie night. Me too. Stuff will be
announced over apo-news.
Treasurer (Oscar): not present
Chapter: Pay your debts.
AC (Ian): Everything's okay. I reserved rooms for the pledge cere-
mony. There are things happening behind the scenes.
APOcEd (Nitin): Pledge Article Meal was good. There are lots of
paper plates. [Next time APOc will be big?] If you have a
research project that you want to tell us about or if you've got
anything in mind, send them to me.
OM (David): (channelled by Ian) I'm keeping the office somewhat
clean. Please clean up after yourselves. We have paper and
glass recycling now. I'm making a run to get office supplies this
week_all I have on the lists is tape: duct, Scotch, and masking.
Any more requests? I'll be here around 8:45 tonight. I want to
clean out the fridge, too. . . . I cleaned the microwave, yay.
PubDir (Lokie): It's not my fault! Nothing interesting really hap-
pened. I got lots of paint, there's scary red paint. Thanks to
people for showing up at the last minute for evil groups. Please
beat them up. Some people took stuff without asking.
Historian (Jake): Nothing really interesting happened. Pictures were
taken at HMMT. I have film now. I'll find Oscar and deal with
the genealogy thing.
Advisory Comm. Chair (Ellen): Hi. I think I'm going down to
New Jersey for the chartering of the chapter at Stevens Institute
of Technology. If you're interested come talk to me. It's not too
soon to think about the National Convention in Philadelphia
this December.
President (Carolyn): The bylaws changed last term such that we
only have to have one ExecComm a month so we can hold com-
mittee meetings. Foley is claiming every fourth meeting for the
Fellowship Militia. There will be no ExecComm next week. The
registration deadline for Conclave is Saturday, mail went out on
apo-announce. Sign up or e-mail me. It's cool. You want to go.
Committee reports:
~~~~~~~~~~~~~~~~~
Tools Chair (Davidmac): (channelled by Ian) I started the inven-
tory of the tools in the back room_full report to follow at next
meeting.
FVP (Joe): Fellowship Militia was created. There's a mailing list.
Meeting is next Tuesday.
Conclave Chair (Emily): We're working correctly. We found dates
useful for Conclave, and we're meeting next Tuesday at 7 pm
again. We're finding a place for people to sleep in and working
on banquet logistics. We might meet during Spring Break to
write up the proposal.
Book Ex (Emily): This Friday is the last day. Everything's going to
Africa after that. A complete financial report will happen next
meeting.
Coke Chair (Emily): I'm hosed. It'll be one or two more weeks
before I get stuff.
Old Business:
~~~~~~~~~~~~
None.
New Business:
~~~~~~~~~~~~
Standing Policies:
~~~~~~~~~~~~~~~~~
President (Carolyn): We are deciding whether to renew certain
standing policies or not. ExecComm made recommendations.
Peaceful Beginning:
~~~~~~~~~~~~~~~~~~
Jake: Move to renew "Attachment of Standing Policies to Bylaws."
Motion passes by white ballot.
Ari: Move to renew "Tax Exemption."
Motion passes by white ballot.
Foley: Move to renew "Discussion at Election."
Motion passes by white ballot.
Ari: Move to renew "Transportation Reimbursement."
Motion passes by white ballot.
President (Carolyn): ExecComm recommends not to renew "Posting
of Main Motions Before Chapter Meeting."
Discussion: The rationale for letting the policy go is that we don't have
an agenda board, and that the President has been mailing out the
agenda for each meeting. The original intent of the policy was so that
people don't get caught off guard by bylaw amendments introduced
at meetings without prior notice, but according to the bylaws, most
such amendments have to go past ExecComm first anyway. The policy
affects very few motions, the kinds that usually take effect immediately.
Ari: Move to follow the recommendation of ExecComm.
Ann Marie: Second.
Motion passes, 0-8-4. [AC: Contrary to the phrasing of the motion, the
first vote was in favor of renewal, the second was against, and the third
for abstentions.]
Emily: Move to renew "Separate Account for Major Project."
Ari: Second.
Motion passes by white ballot.
Playful Tangent:
~~~~~~~~~~~~~~~
Ari: Move to renew "Titles."
Carolyn: Second.
Ian: Move to exchange "Marshal" and "Master" [for FVP and AC to
reflect officer restructuring].
Accepted as friendly amendment.
Andy: Move to add option of "Court Sorceress" after "Court Sor-
ceror."
Jen: Move that the "Titles" policy be amended [to remove the "or
`Queen' if female" option] in recognition of the chapter's long-
standing tradition of awarding titles without regard for actual
gender, e.g. "brother" and "Mommy."
Jake: Second.
Andy: Motion withdrawn; move to append to the end of the policy
"Andy thinks that we're all male."
Ann Marie: Call to question Jen's amendment.
Meredith: Second.
Amendment to motion passes, 12-0-1.
Jen: Second (Andy's motion).
Accepted as friendly amendment.
Jen: Move to append "So do I" to the end of the policy.
Andy: Second.
Amendment ruled frivolous and dilatory.
Conclave Chair (Emily): Move to add clause that the Conclave
Chair shall be known as the "Evil One with No Hair."
Andy: Second.
Amendment ruled frivolous and dilatory.
Ari: Move that the Tools Managers [sic] be known as "Wielder of
Death on a Mass Scale."
President (Carolyn): If you so wish you can be on a committee to
investigate names.
Amendment ruled frivolous and dilatory.
Ari: Call to question.
Motion passes, 11-0-1.
Back to Business:
~~~~~~~~~~~~~~~~
Ari: Move to renew "Cashbox Cash Limit."
Jen: Second.
Motion passes by white ballot.
President (Carolyn): ExecComm recommend changing the title of
"Pledge Service Requirement."
Discussion: "Service Hours Verification" sounds good.
Meredith: Move to renew "Pledge Service Requirement," changing
the title to "Service Hours Verification."
Jake: Second.
Motion passes by white ballot.
Ari: Move to renew "DSK."
Sara P.: Second.
Motion passes by white ballot.
Meredith: Move to renew "Letterpress Shop Policies."
Foley: Second.
Motion passes by white ballot.
Sara P.: Would the prices of drop poster materials have gone up? It's
been four years since the policy was passed.
Ari: We can analyze them later, and have it passed to FinComm.
Meredith: Move to renew "Drop Poster Material."
Foley: Second.
Motion passes by white ballot.
Ari: Move to renew "Continued Pledges."
Andy: Second.
Motion passes by white ballot.
Ari: Move to renew "APOC Distribution."
Andy: Second.
Motion passes by white ballot.
President (Carolyn): Since the prices of the pins have gone up to
$4, ExecComm recommends raising the prices as listed in "Dues
Structure" to $4.00, increasing the amount of Chapter Subsidy
to -$10.00, and decreasing the Chapter Pledge Fees to $6.00.
Ari: Unfortunately, the policy cannot be just renewed because of Sec-
tion 3. One way to renew it is to repeal it and pass it again with
the amendments. Move to repeal "Dues Structure."
Andy: Second.
Motion passes, 13-0-0.
Ari: Move to approve the amended policy as recommended by Exec-
Comm.
Andy: Second.
Motion passes, 13-0-0.
President (Carolyn): The policies "Voting on Pledges" and "CPR
Instructor Reimbursement" will not have expired for a while,
and thus do not yet need to be renewed.
Sectional Synergistic Stuff:
~~~~~~~~~~~~~~~~~~~~~~~~~~~
President (Carolyn): The Sectional Advisory Council meets most
weeks with about one or two people on a Yahoo! chat room to
do stuff with the section [?]. We have a Section web page; if you
have any suggestions, talk to me.
[AC: URL is http://www.geocities.com/CollegePark/Union/2748/]
Andy: The Chapter page really should have links to it.
President (Carolyn): They suggested that we do more stuff as a
section. There were three suggestions at the last meeting:
1. MS Walk on the weekend of April 9 (also weekend of Steak Fry,
Campus Preview Weekend, and Big Screw takedown)
2. Sectional Picnic, perhaps on the Cape. If you have any sugges-
tions, poke me.
3. A sort of Chapter Weekend for the Section during Labor Day
weekend was also suggested. I would like to get input on whether
we want it or not? It is the weekend before classes start for the
fall.
Ann Marie: It is a good idea, but a bad weekend.
Alan: During the summer, there's typically not enough people and one
runs into trouble that way.
David: How about Columbus Day Weekend?
President (Carolyn): Some suggested the weekend after Labor Day.
Ellen: Anything less than three weeks after the start of term is risky
because of open projects and other things.
Ari: I strongly recommend against distributing our list of scout camps
for the sake of good will [huge numbers of brothers, etc.].
And Now for Something Completely Different:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Carolyn: We should all storm Conclave [at WPI] and tell them they're
wusses.
Announcements:
~~~~~~~~~~~~~
Alan: I expect to be printing this weekend. If you are interested, come
by this Sunday around 1 pm to ask questions and be trained
to feed G&S tickets into the press. It's an opportunity to let
people see what's involved in printing.
Ann Marie: People should volunteer to host the frosh (CPW).
Carolyn: Around the 10th to 12th of April during Campus Preview
Weekend, there will be an Activities Midway.
Ari: There was talk of the UA or ASA deciding whether or not to fund
a van for campus service organizations. Someone should look
into it.
Sara P.: CASPAR is this weekend. It's a homeless shelter serving
Cambridge and Boston area alcoholics etc. [?] It's a good place.
We'll do shelterish stuff, prepare food, etc.
Nitin: There's a local Habitat for Humanity chapter at MIT and they
need help. If you're interested, contact me, and I'll send e-mail.
Andy: SFF is March 11.
PFTGOTO:
~~~~~~~
Ari: Happy birthday Lizzie!
Ellen: The Chapter Dog Catcher refers to Dick Fletcher, whom was
elected to that position after losing lots of other elections and
complaining that the chapter won't even elect a Chapter Dog
Catcher. Nat Brooks was the Chapter Dog.
Carolyn: Nighttime exam conflicts with chapter meetings are bad.
Concert [practice?] is Saturday. They were nice enough to do
Monday, Wednesday, and Thursdays this week.
Andy: Microsoft Visual C++ seems to be my nemesis.
Yevgeniya: NMR seems to be my nemesis.
FVP (Joe): If you're interested we can order [?] sweatshirts.
Carolyn: There's a merchandise catalog in the office. We could get
cheap wholesale prices.
David: E-bay might buy Sotheby's, and Microsoft gave up on J++.
Jake: Steeley Dan came out with a new album.
Foley: I'll order knives.
Alan: Cabinets that go creak creak creak boom are fun.
