[4418] in APO News
(2000-02-01) Minutes of Chapter Meeting, February 1, 2000
daemon@ATHENA.MIT.EDU (Ian Lai)
Wed Feb 2 16:56:04 2000
Message-Id: <200002022154.QAA02544@w20-301-1.MIT.EDU>
To: apo-minutes@MIT.EDU
Date: Wed, 02 Feb 2000 16:54:56 EST
From: Ian Lai <ilai@MIT.EDU>
Minutes of Chapter Meeting, February 1, 2000
Administrative notes:
~~~~~~~~~~~~~~~~~~~~
Start: 7:40 pm; End: 9:10 pm Present: Carolyn, Sam, Amber, Yev-
geniya, Aaron Ucko, Jake, Alan, Ellen, Jenn MacDonald, Krista, Lokie,
Nitin, Ari, Ian, Emily, Sara B., David McIlroy, Eric, Oscar, Foley
Officers' reports:
~~~~~~~~~~~~~~~~~
SVP (Sam): Hi, I'm your SVP. I admit to my lameness.... Thanks
to people for the IAP projects. Afterfinals was a big success,
thanks to Carolyn the Food PC and Katherine the Transport
PC. Thanks also to Jake for PC'ing Reg Day yesterday and
Emily for Book Exchange. There is stuff going on.
Chapter Weekend I will happen Presidents' Day weekend at
Camp Nobscott [not Knobscott]. I contacted WPI, but they
haven't gotten back to me yet. There will be a destruction
project there. We still need a PC. The weekend after, on Febru-
ary 26, we will help with the Harvard-with the appropriate peo-
ple. [Aaron volunteers to be the HMMT PC.] This coming week-
end, there will be Book Ex cleanup, a big project. I will try to
arrange for a Boston Food Bank project on Saturday the 12th.
I'm playing phone tag with their Service Coordinator and am
looking for someone to PC.
Emily signed people up to learn to print last term. I'm working
to get the lessons to happen. If you know of any projects, let
me know. [Ellen: I have a job.] If you want to be in charge of
the Chapter Skills Program, talk to me afterwards. I also got in
touch with someone at BU.
MVP (Ann Marie): not present; the following is her report as written
and read out:
1. Here [papers passed around] are the Brotherhood and Pledge re-
quirements for the term, as presented to MemComm and Exec-
Comm (via e-mail). Read, and vote to approve.
2. We seem to have a plentiful number of pledges.
3. I am tossing around the idea of a Friday, February 11 pledge
ceremony. Stay tuned...this will be updated as I get feedback
from pledges-to-be.
4. Final Open Meeting: Wednesday, February 9. Come meet cook-
ies and eat prospectives...er...come meet prospectives and eat
cookies.
FVP (Joe): I'm lame again. I didn't get to do stuff--they were making
me work hard at the lab. Friday lunches and dinner trips are
still going on. I heard about people organizing a mob to get a
group rate for the MTG event. I can help if needed. We still
need SFF and I-Banquet PCs so I can help you and give you the
materials needed. David and I are PC'ing Steak Fry.
Treasurer (Oscar): I beat Sam up, and his books are now closed. I'm
in the process of beating up Marisa and doing Book Ex Treasury.
AC (Ian): Hi. I've been lame about e-mail bounces, but I put out
minutes.
APOcEd (Nitin): I'm working on the first APOc. Send me articles.
Articles are good.
OM (Oscar): The office was a [expletive deleted] mess. Thanks to
Marisa, the office wasn't a [expletive deleted] mess for an hour
and a half. The Office Project was cancelled because we were
not sure the designs were structural. Hopefully we'll do it during
the term--I talked with Sam about it. I was the first OM!
Pubdir (Katherine): not present
Historian (Ari): I hoped for an APO Fall 1999 group photo, except
I realized you want to enlarge, then digitize, and not the other
way around. If the next Historian lets me do this, then I'll do
it for the next Chapter Meeting. Then people can buy it for $6,
and the chapter can buy a few for the archives. Two-thirds of
the pictures from the last five years are done. The Technique
photo sort of happened. Somebody came and took pictures.
Advisory Comm. Chair (Ellen): There are conferences coming
up. I'm thinking of going to a conference in either New Jersey
or New York. If you're interested in a road trip, talk to me to
influence my decision either way. I'm probably missing our own
[in our region/section?]. It's not too soon to be thinking about
the National Convention for the 75th anniversary of APO in
Philadelphia this December. There will be an activity on July
14 [?], the weekend after July Fourth at LaFoyette College.
President (Carolyn): We have these conferences. The weekend of
April 1, there is Conclave at WPI. Go. Information is on the
office board. Conclave is fun. Their online registration is already
set up. Next Chapter Meeting they will come and tell us about
Conclave. Sam or I will be going to the Sectional Advisory
Committee this coming weekend.
Sectional Rep. (Jenn): There was a staff meeting. Students ex-
pressed desire to talk within the section meeting to decide the
role of the council.
President (Carolyn): During the IAP ExecComm, we talked about
our mailing lists. We'll form a committee to make them more
useful. Something that belonged to the President disappeared.
Sam made it appear again. The person responsible needs to
be thwapped. [Carolyn chases Emily and thwacks Ari with the
thwacking stick.] If you're interested in chairing the mailing list
committee, talk to me.
People should have office hours to facilitate drop poster cus-
tomers and people wanting to talk to officers. I will encourage
all brothers to have some office hours. Sign up. They will be
posted outside the office.
Committee reports:
~~~~~~~~~~~~~~~~~
Big Screw PC (David): I am forming ScrewComm. As soon as I get
the Nominations and Treasury PCs, we will have ScrewComm.
[Yevgeniya volunteers for Nominations PC and Eric for Treasury
PC.] We now have ScrewComm. I will meet with the members
of said committee after the meeting to set up a meeting time.
Book Ex PC (Emily): Book Ex is going surprisingly well. Roughly
$3000 has come in. Thanks to everyone and Oscar. Sign up
for hours. By the end of the meeting there'll be a report of the
unaccounted books.
Book Ex Manpower PC (Ari): We need more people. We need at
least two people in each slots. Sign up for breakdown. People
were cool--every slot has been filled so far.
Rules and Bylaws (Ari): Instead of e-mailing rules questions to me,
send them to apo-rules-comm, since I'm not the only one on
the committee.
Coke Chair Half (Emily): There is vaguely healthy stuff in the
office. We will supply more if they're eaten and by request.
Old Business:
~~~~~~~~~~~~
President (Carolyn): [If you need a chocolate fix, eat chocolate from
my desk.] ExecComm discussed the membership requirements
and recommend them as presented by MemComm for approval
by the chapter.
Pledge Policy:
~~~~~~~~~~~~~
Ari: Move to strike the last line.
Oscar: Second.
Discussion: the last line reassures the pledges. If it is present it might
be illegal per our current bylaws. Maybe they shouldn't be changed
except in special circumstances? Oscar discovers that after the third
Chapter Meeting, the policy cannot be changed except by petition.
Perhaps we should indicate that it cannot be changed after a certain
date except by petition?
Ari: Motion withdrawn.
More discussion on the policy; perhaps the wording should be changed?
President (Carolyn): This discussion has been tabled indefinitely.
Lokie: I notice that there is a mention of hour requirements for broth-
ers, but not for pledges.
President (Carolyn): This was discussed in MemComm, and it was
decided to test it for the brothers first.
Oscar: Motion to approve pledge policy as proposed.
Emily: Second.
Motion passes, 12-0-2.
Brotherhood Requirements:
~~~~~~~~~~~~~~~~~~~~~~~~
President (Carolyn): The big change is that the service requirements
read "6 projects/20 hours," so the brothers have something to
aim for. The Contact Chair requirement was struck because it
did not work last term.
Emily: How about if we use "and," "or," or "nor" instead of the slash?
President (Carolyn): The reasoning was that we didn't want people
to rack up 20 hours at a big project (like Big Screw) and not do
much elsewhere.
Amber: How about "(approximately 20 hours)"?
Emily: Motion to amend requirement to read "Attend at least 6 service
projects, totalling at least 20 hours of service."
Ari: Second.
Amendment is white balloted with no objections.
Oscar: Motion to approve the Brotherhood Requirements as amended.
Sam: Second.
Amendment is white balloted with no objections.
Ari and Oscar: You have to sign up at least six weeks before PCR to
vote.
Oscar: Pay your dues by the next Chapter Meeting, or you will auto-
matically become inactive. If you don't pay by six weeks before
PCR, you cannot vote. New brothers don't pay dues--instead,
they pay elevation fees.
New Business:
~~~~~~~~~~~~
Junior Officer Elections:
~~~~~~~~~~~~~~~~~~~~~~~~
Nominated are
Office Manager: Amber, Krista, and David (Marisa, Yevgeniya, Jake,
Meredith, and Sara B. decline)
PubDir: Lokie (Laura, Amber, Katherine, and Krista decline)
Historian: Jake and Amber (Sara B., Lokie, Krista, Meredith,
Shelley, and Emily decline)
Results:
Office Manager: David
PubDir: Lokie
Historian: Jake
Conclave:
~~~~~~~~
President (Carolyn): Emily is interested in chairing the Spring 2001
Conclave Committee. If you are interested talk to Emily.
Emily: I'm wondering if is it feasible [?].
Oscar: We may need an exploratory committee.
Emily: We need to bid after Spring Break.
Oscar: Motion to form an exploratory committee for the Spring 2001
Conclave. Said committee shall be able to bid for the next
Conclave with the approval of ExecComm.
Ari: Second.
Motion passes, 11-2-1.
Announcements:
~~~~~~~~~~~~~
Ann Marie: Dramashop's presenting "Ethnographic Museum of Ir-
relevant Races." I'm working the cash register. You all should
come.
Big Screw PC (David): People in ScrewComm should talk to me
after the meeting.
Book Ex PC (Emily): I have a compiled list of the unsold, verifed,
and not present books. People who are concerned should come
see me after the meeting.
Book Ex Manpower PC (Ari): Thanks for signing up! Sign up for
takedown.
Book Ex Publicity PC (Krista): Come to Book Ex.
Treasurer (Oscar): Pay your dues.
SVP (Sam): Be a PC. Come talk to me.
APOcEd (Nitin): Write articles for the APOc.
[Installation happens.]
Andromeda: (as channelled by Laura) Come see Chess. It's Saturday
Afternoon. E-mail sproing.
PFTGOTO:
~~~~~~~
Book Ex PC (Emily): Clap for all the people that worked at Book
Ex.
Alan: Ann Marie made the Tech photo.
Ari: Clap if you believe in fairies.
David: Keep the office clean.
Eric: You're all invited to the Cocoa at TEP tonight at 10:22.
MVP (Ann Marie): Don't leave mess in people's desks.
Sam: May the gods of hosure be merciful.
Laura: Matt Alvardo says Anne Hunter is the Lady of the Lake for
making me an M.Eng. student.
Ari: Thanks to Sam for helping me when I was locked out of my room.
Jake: I was asleep at a lecture I'm not even in.
Appendix:
~~~~~~~~
The Pledge Policy and Brotherhood Requirements as amended and
passed are included for reference.
(Also available in /mit/apo/Officers/MVP/Policies/pledgeS00.tex)
Alpha Phi Omega - Alpha Chi Chapter
Spring 2000 Pledge Policy
The purpose of the pledge term is to give the pledge an opportunity to
get to know the chapter and the brothers and to allow him to make an
informed decision about his future with Alpha Phi Omega. The pledge
term should also give the pledge an idea of what will be expected from
him once he does become a brother.
As such, during the term, all pledges are required to do the following:
o Uphold the ideals and principles of Alpha Phi Omega
o Attend at least five service projects
o Attend at least two fellowship events, including at least one of
the major fellowship events (e.g. Steak Fry, Pledge Article Meal,
Semi-Formal Formal)
o Meet at least two-thirds of the active brothers and two-thirds of
the pledge class
o Attend at least two-thirds of scheduled Pledge Meetings
o Attend at least two Chapter Meetings and one ExecComm meet-
ing
o Coordinate (PC) or assist in the coordination (sub-PC) of a ser-
vice project or fellowship event
o Coordinate with the MVP to get an active brother for his or her
Big Brother within two weeks of pledging
o Learn, teach, or practice a Chapter Skill
o Attend a Pledge Exit Interview
o Attend the Pledge Class Debriefing at the end of the term
Further, pledges should not restrict themselves to the above require-
ments. Pledges are encouraged to participate fully in the activities and
administration of the chapter to whatever extent their time permits.
Thus, pledges are further encouraged to:
o Attend a variety of service projects, both on and off campus
o Meet all the active brothers and pledges
o Help plan and/or participate in a pledge service or fellowship
project
o Write articles for the chapter newsletter (the APOcrypha)
o Attend specialized committee meetings (ServComm, FinComm,
etc.)
o Attend Joint ExecComm and serve as a resource of new ideas and
fresh insights for the incoming officers
o Hang out in the office
Exceptions and substitutions may be discussed with the MVP in cases
of extenuating circumstances (including but not limited to specific
scheduling conflicts).
At the end of the term, after a group discussion, brothers will vote
on whether or not to elevate individual pledges, using these objective
criteria to assist their decision.
No personal service will be asked of pledges, nor will the brothers haze.
No part of this policy will be changed during the course of the term.
------------------------------------------------------------------------------
(Also available in /mit/apo/Officers/MVP/Policies/expectS00.tex)
Alpha Phi Omega - Alpha Chi Chapter
Spring 2000 Brotherhood Requirements
Active members of the Chapter are required to complete the following
as part of their fraternal obligations to the Chapter:
o Uphold the ideals and principles of Alpha Phi Omega
o Attend at least 6 service projects, totalling at least 20 hours of
service
o Attend at least three fellowship events, including one of the major
fellowship events (Steak Fry, Pledge Article Meal, Semi-Formal
Formal)
o Learn, teach, or practice a Chapter Skill
o Attend all ceremonies and rituals
o Attend at least two-thirds of the chapter meetings
o Coordinate (PC) or assist in the coordination (sub-PC) of a ser-
vice project or fellowship event
o Meet all the pledges
o Attend the Pledge Class Review
In addition, active Brothers are highly encouraged to:
o Hold a chapter leadership position
o Be Big Brothers
o Write articles for the chapter newsletter (the APOcrypha)
o Attend specialized committee meetings (ServComm, FinComm,
MemComm, etc.)
o Meet brothers from other chapters
o Attend all Chapter Meetings
o Coordinate (PC) or assist in the coordination (sub-PC) of addi-
tional service projects and/or fellowship events.
o Recruit new members
o Maintain office hours
I am aware that the item enumerated above are required of brothers of
the Chapter as part of their fraternal obligations. In declaring that I
will be an active member of the Chapter, I pledge that I will attempt
to fulfill the spirit of these requirements.
Name (Print) Signature
Certification:
I have accepted this affidavit and declare this member to be active and
in good standing if all other requirements set forth in the Bylaws of
this Chapter are fulfilled.
MVP (or Authorized Officer) Date
