[17415] in APO News
Minutes for the First Summer Meeting
daemon@ATHENA.MIT.EDU (Michael A Feffer)
Thu Jun 22 21:19:08 2017
From: Michael A Feffer <mfeffer@mit.edu>
To: apo-minutes <apo-minutes@mit.edu>
Date: Fri, 23 Jun 2017 01:18:59 +0000
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Meeting minutes 6/22
Attendance: Nathan, Michael, Nina, Claire, Amanda, Kyra
Advisor: Ellen
Shared Google Drive stuff...
LEADERSHIP
- Covering some topics from CAPS
- Defining exec position roles (will discuss more at next meeting)
- Action item: Clear definitions of leadership roles (finish by next meetin=
g)
- (President role provided as example)
- Need to define what a PC is
working def: know time and place of event, forward information, encourage b=
rothers to go, send out email reminder 24-48 hours before event start
- (Also need to take attendance at event, so need to go, and also make sure=
brothers get there on time)
- Position may include being POC between the chapter and the organization/s=
ervice
- Also includes gathering required equipment/stuff
- Defining transition template to better define transition
- PC of each event would fill out "transition form"
- (event name, name as PC, description of event, how many participated, wha=
t went well, what could be improved, advice for whoever PCs event next)
- Officer transition form: end of the semester
- (fill out before elections; each officer writes position, semester they h=
eld position, certain events in charge of)
- (what went well, what could be improved)
- Fill out progress reports to keep track of people
- (Can tie into powerpoints for each meeting)
- AC in charge of pulling out action items from each meeting (so exec membe=
rs will be held accountable for action items)
- Information about hell weeks coming up (Personal update, etc.)
- Help you need from officers
- Action plan for hosedness (have always had someone who was super hosed an=
d became MIA; need action plan to deal with this)
- Want to make sure they're okay and also help them fill role
- After they're unresponsive for 2 weeks or work not getting done, email/Me=
ssenger/text them
(messaging is to make sure they're okay and ask if they need help with anyt=
hing)
- Start doing job for them after 2 weeks; exec will divide rights and respo=
nsibilities between rest of members
- (Whoever is closest to them in the chapter will contact them)
- (case-by-case cake)
- (make sure it's okay to say that things are rough)
SERVICE
- 2 service events planned for September before semester starts
- Action item: polling for service events by next weekend
(skipping fellowship...things seemed pretty much okay here)
BIG PROJECTS
- BookEx: labels printed; just need to enter our books and apply labels
- Laptop situation needs to be resolved
- Action item: email sororites by next (this?) weekend so there is no confl=
ict about the room
- MBU (Merit Badge University): Nov 4 and Dec 2; option to do one of those =
instead of the talent show
- LD Day: probably doing it in October
- TALENT SHOW FATE: May consider doing a Poetry Slam/Spoken word
- Action item: plan out what this would require by next meeting
(i.e. people to invite to perform, what should it be about, etc.)(idea is t=
o not limit it too much but also have it be light-hearted as well...)
RUSH CHAIR
- (help with BookEx?)
BIG-LITTLE PROGRAM
- Definitely helpful
- Also may consider "Family Program"/"HP House"
- (if we have a lot of pledges, will likely have to do house system; if onl=
y 3-5 pledges, should be able to do 1-on-1 big-little program)
- "speed dating event" (pledges come and meet actives)
BYLAWS AND STANDING POLICIES
- Will be assigned sections to read/see what to change
- (lots of gendered language; out-dated exec positions)(voting on pledges)
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10pt;">
<div>Meeting minutes 6/22</div>
<div><br>
</div>
<div>Attendance: Nathan, Michael, Nina, Claire, Amanda, Kyra</div>
<div>Advisor: Ellen</div>
<div><br>
</div>
<div>Shared Google Drive stuff...</div>
<div><br>
</div>
<div>LEADERSHIP </div>
<div>- Covering some topics from CAPS</div>
<div>- Defining exec position roles (will discuss more at next meeting)</di=
v>
<div>- Action item: Clear definitions of leadership roles (finish by next m=
eeting)</div>
<div>- (President role provided as example)</div>
<div><br>
</div>
<div>- Need to define what a PC is</div>
<div><span class=3D"Apple-tab-span" style=3D"white-space:pre"></span>workin=
g def: know time and place of event, forward information, encourage brother=
s to go, send out email reminder 24-48 hours before event start</div>
<div>- (Also need to take attendance at event, so need to go, and also make=
sure brothers get there on time)</div>
<div>- Position may include being POC between the chapter and the organizat=
ion/service</div>
<div>- Also includes gathering required equipment/stuff</div>
<div><br>
</div>
<div>- Defining transition template to better define transition</div>
<div>- PC of each event would fill out "transition form" </d=
iv>
<div>- (event name, name as PC, description of event, how many participated=
, what went well, what could be improved, advice for whoever PCs event next=
)</div>
<div><br>
</div>
<div>- Officer transition form: end of the semester</div>
<div>- (fill out before elections; each officer writes position, semester t=
hey held position, certain events in charge of)</div>
<div>- (what went well, what could be improved)</div>
<div><br>
</div>
<div>- Fill out progress reports to keep track of people</div>
<div>- (Can tie into powerpoints for each meeting)</div>
<div>- AC in charge of pulling out action items from each meeting (so exec =
members will be held accountable for action items)</div>
<div>- Information about hell weeks coming up (Personal update, etc.)</div>
<div>- Help you need from officers</div>
<div><br>
</div>
<div>- Action plan for hosedness (have always had someone who was super hos=
ed and became MIA; need action plan to deal with this)</div>
<div>- Want to make sure they're okay and also help them fill role</div>
<div>- After they're unresponsive for 2 weeks or work not getting done, ema=
il/Messenger/text them</div>
<div><span class=3D"Apple-tab-span" style=3D"white-space:pre"></span>(messa=
ging is to make sure they're okay and ask if they need help with anything)<=
/div>
<div>- Start doing job for them after 2 weeks; exec will divide rights and =
responsibilities between rest of members</div>
<div>- (Whoever is closest to them in the chapter will contact them)</div>
<div>- (case-by-case cake)</div>
<div>- (make sure it's okay to say that things are rough)</div>
<div><br>
</div>
<div>SERVICE</div>
<div>- 2 service events planned for September before semester starts</div>
<div>- Action item: polling for service events by next weekend</div>
<div><br>
</div>
<div>(skipping fellowship...things seemed pretty much okay here)</div>
<div><br>
</div>
<div>BIG PROJECTS</div>
<div>- BookEx: labels printed; just need to enter our books and apply label=
s</div>
<div>- Laptop situation needs to be resolved</div>
<div>- Action item: email sororites by next (this?) weekend so there is no =
conflict about the room</div>
<div><br>
</div>
<div>- MBU (Merit Badge University): Nov 4 and Dec 2; option to do one of t=
hose instead of the talent show</div>
<div><br>
</div>
<div>- LD Day: probably doing it in October</div>
<div><br>
</div>
<div>- TALENT SHOW FATE: May consider doing a Poetry Slam/Spoken word</div>
<div>- Action item: plan out what this would require by next meeting</div>
<div>(i.e. people to invite to perform, what should it be about, etc.)(idea=
is to not limit it too much but also have it be light-hearted as well...)<=
/div>
<div><br>
</div>
<div>RUSH CHAIR</div>
<div>- (help with BookEx?)</div>
<div><br>
</div>
<div>BIG-LITTLE PROGRAM</div>
<div>- Definitely helpful</div>
<div>- Also may consider "Family Program"/"HP House"</d=
iv>
<div>- (if we have a lot of pledges, will likely have to do house system; i=
f only 3-5 pledges, should be able to do 1-on-1 big-little program)</div>
<div>- "speed dating event" (pledges come and meet actives)</div>
<div><br>
</div>
<div>BYLAWS AND STANDING POLICIES</div>
<div>- Will be assigned sections to read/see what to change</div>
<div>- (lots of gendered language; out-dated exec positions)(voting on pled=
ges)</div>
</div>
</body>
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