[15843] in APO News
chapter meeting minutes 2013-03-20
daemon@ATHENA.MIT.EDU (Joshua Oreman)
Wed Mar 20 20:40:01 2013
From: Joshua Oreman <oremanj@MIT.EDU>
Date: Wed, 20 Mar 2013 20:39:36 -0400
To: apo-minutes@mit.edu
Below and in the locker at /mit/apo/Minutes/chapter_20130320.txt.
YiLFS,
Josh
Minutes of the APO Chapter Meeting of 2013-03-20
The meeting was called to order at 19:50:44 by ooorieka.
In attendance were:
Actives: oremanj mgavrin rodriga1 ooorieka kameeko wwwennie
emify pennajm
Pledges: {}
Advisors: ccrazy
Officer Reports:
ooorieka (Pres): My report will be scattered all throughout
the meeting.
ooorieka, channeling alexwest (SVP): I've sent out emails with
service opportunities; read them. If you have opinions
about what service we do or when we do it, answer my
other email. We really need to find an overall PC for
Big Screw today. Kevin will sub-PC Publicity, pennajm
will sub-PC or co-PC, mgersh will mentor.
wwwennie (PVP): We had a pledge meeting last week, talked
about the chapter, went well. Another tomorrow.
emify: Wennie got one more pledge to show up than has pledged
this semester. I'm impressed.
emify (FVP): Ovie and I are probably PCing Steak Fry. It'll be
awesome. There will be a sleepover fellowship,
probably late April based on Doodle. Another
possibility is the second weekend of Spring Break, but
I can't make it and I don't know if anyone else wants
to organize.
ooorieka: I'll be here, and will look into having it.
emify: anchen voiced the opinion that things should happen
over Spring Break; when I told him he should run
something, he was less thrilled. If you want to make
anchen happy, or just think fellowship is awesome, and
want to run something over Spring Break, let me know!
I'll give you as much support as able given that I
won't be physically here. I'm also going to talk to
MemChairs about House Cup stuff, which may or may not
happen given it's fairly late in the term. Talk to me
if you want more fellowship - there hasn't seemed to
be that much interest, but I can send out a survey and
see what other things people are excited about.
rodriga1: I'm going to see if I can make Les Mis at pika
happen between Spring Break and finals.
ooorieka: anchen (Treasurer) will be late, because he's having dinner with
Chancellor Grimson. rhkeeler is at the ASA GBM.
ooorieka, channeling mgersh (PubDir): Whoever's doing Big
Screw publicity should talk to me. I have ideas.
ooorieka: kosiarek (APOcEd) isn't here.
pennajm (Office Mananger): I eventually plan on doing an
office cleanup. I hate the fridge. The fridge is evil.
rodriga1: The fridge could use some sponges and bleach.
pennajm: Probably this will happen the week after spring
break.
ooorieka: The office needs more paper plates.
mgavrin (Historian): The Historian camera is broken. The
screen no longer shows images. This is sad. I would
like some budget for a new historian camera.
oremanj: How much do you need?
emify: You can get a reasonable camera for $100.
oremanj: I move to allocate up to $150 for the purchase of a
historian camera.
emify: Are you sure it's actually broken / you don't have to
just press the reset button first?
mgavrin: It's really broken. The screen shows no response to
anything you do with the camera. $150 should be enough
to get a reasonable camera and shipping therefor.
[white ballot - $150 allocated for camera]
Conclave Report:
ooorieka: There was one important development that happened at
Conclave. Ellen, would you like to say what it was?
ccrazy: No.
rodriga1: Sections 94/96 no longer share a treasury, effective
Fall 2013.
ooorieka: Traditionally, 94 and 96 (which have Conclaves
together) have a joint treasury. Conclave surpluses go
in, unforeseeable Conclave deficits come out. Also
section dues and section events use this treasury.
The split was primarily so that 94 and 96 can set
policy differently; we will still have Conclave
together, but we can treat our money differently. It
passed mostly unanimously. It shouldn't change too
much.
rodriga1: It shouldn't change the experience of Conclave or
anything that most APO people will have to deal with
in interfacing with the sections. It should mean we
have fewer epic flamewars. Maybe. But that depends on
how well the next round of Conclaves does financially.
ooorieka: I don't think it'll solve big epic flamewars.
ccrazy: It's going to be ugly the first time someone has a big
loss because a chapter from the other section didn't
bring the number of people it had promised.
oremanj: How will it be decided which account gets
surpluses/deficits for a given Conclave?
ooorieka: Depends on who's running it.
ccrazy: Actually, it's not known yet. The next Conclave, each
section will deal with its financial policies and that
will have to be addressed in a joint financial policy.
So we'll have epic flamewars for at least one more
Conclave.
ooorieka: I was worried 94 was getting the short end of the
stick, but they were mostly ok with it.
ccrazy: Right now the sections are about the same size.
ooorieka: tl;dr the Great Financial Flamewar has been
postponed again.
Important Interrupting PFTGOTO:
oremanj: I interrupt this meeting to inform you that rhkeeler
just became ASA President.
[general congratudolences are expressed]
Back to Conclave:
ooorieka: We have a new Section DSK Policy. At this Conclave,
Ellen got a Section DSK. [general congratulations]
She now has the complete set.
ccrazy: Except the Alumni Association one.
rodriga1: Spring 2014 Conclave will be at UNH. Fall 2013 is
at UVM. I'd like to see if we can get significantly
more people to come to upcoming Conclaves.
ooorieka: UVM is encouraging us to book hotels *now*. I'll do
that and cancel what we don't use.
ccrazy: I'll try to figure out what hotels UVM is
recommending.
ooorieka: afarrell and I did Roll Call. Andrew recited
Jabberwocky and I played the part of a tree. It was a
performance.
rodriga1: Kim was reelected as Section Chair.
Regionals Committee:
ooorieka: We've been assigned Workshops. We'll be contacting
presenters and working with the Section Chairs and
Region Director to find out which workshops they want,
which ones we get to choose, who's going to present,
coordinate all of that, and get people to announce the
presenters at the start of each workshop. It's very
logistics-heavy and manpower-light, and the manpower
part (announcing) can be farmed out to big chapters.
We're good at logistics and I think we can do this.
We don't *have* to do it, we can choose to help out
generally instead of focusing on one thing, but I'd
like us to at least try this.
rodriga1: I'd like to do this. Unsure whether I should chair.
ccrazy: What this really requires is one or two people who are
very reliable and can stick to schedules and don't mind
talking to people they don't know, for the advance work,
and then whoever shows up to Regionals.
rodriga1: I'm up for doing some of that, but should have a
helper to keep me on track.
ooorieka: I'll be on the committee too.
ccrazy: Whoever's chairing will have to go to committee meetings
once they start happening.
ooorieka: benkraft is interested in helping but explicitly not
chairing.
ooorieka: Even if you're not on the committee, we'd love it if
you help out!
Big Screw:
ooorieka: Originally, one of our pledges (Kevin) was going to
co-PC with a brother, but he's now decided to sub-PC
publicity. We need a main PC.
pennajm: I expressed interest. I'm willing to PC on my own if
I have mentorship.
ooorieka: mgersh wants to mentor.
rodriga1: I'd be happy to co-PC with you. I was around for the
last Big Screw, at least, and now have some experience
working with dexion.
[pennajm and rodriga1 will co-PC.]
mgavrin: I'm willing to sub-PC.
oremanj: I'm willing to advise on / handle money and engraving
stuff, which I've done in previous years. I should
probably be more toward the advising side so the clue
doesn't leave when I do.
ooorieka: I'm willing to sub-PC as well. Sounds like we'll
have a Big Screw this term, but planning needs to
start super quickly.
emify: Timeline problems? We have two days, Spring Break,
a week, and then Big Screw.
oremanj: If we start the candidates process now, and publicity
as soon as we get back from Spring Break, I think
it'll work.
ooorieka: If we feel that we can't be ready by the 8th, say
so and we can push it back.
rodriga1: Emailing out for candidates now is probably great,
because hell week.
Steak Fry:
ooorieka: Sounds like me and emify will co-PC.
emify: Unless anyone else is really excited - right here,
right now, who wants to make a lot of steak and talk
to alums? (You can do one without doing both.)
pennajm: I'll help cook.
ooorieka: Steak Fry is Saturday 4/27. We might not get a lot
of alums because it's soonish.
oremanj: I think if we notify *now* with a firm
date/time/place we'll be fine.
[discussion about who gets SAO mail notifications, conclusion
that there's very little rhyme or reason]
Bylaws Amendment:
ooorieka: The ASA is doing a bylaws review. They're mostly
happy with our status, but they want us to add the
governance clause that all student groups are required
to have. It's mostly harmless.
rodriga1: Is there anything interesting in that clause?
ooorieka: There isn't, but we have to talk about it.
[proposed bylaws amendment is projected]
Article XI: ASA Governance Clause
The Alpha Chi Chapter of Alpha Phi Omega agrees to
abide by the rules and regulations of the Association
of Student Activities, and its executive board. This
constitution, amendments to it, and the by-laws of
this organization shall be subject to review by the
ASA Executive Board to ensure that they are in
accordance with the aforementioned rules and
regulations.
ooorieka: We're not having an exec for three weeks, so I might
want to have a Special Exec right after Spring Break,
to discuss this amendment to start the amendment
process.
oremanj: That doesn't actually help us finish the bylaws
amendment process any faster, due to delay
requirements.
ooorieka: We'll just do it at a normal exec meeting then.
Other:
wwwennie: Come to pledge meeting tomorrow at 9pm!
ooorieka: anchen is not here, no Treasurer report.
pennajm: The St. Patrick's Day 5K volunteering went well, even
though I got shouted at by lots of drunken bystanders.
PFTGOTO:
oremanj: Spring Break is soon, don't die.
ooorieka: Hope your hell week hasn't been too bad.
The meeting was adjourned at 20:35:23.
Minutes taken and submitted by oremanj.
