[14788] in APO News
Reminder: Big Conclave Organizational Meeting 7PM TONIGHT
daemon@ATHENA.MIT.EDU (Joshua Oreman)
Wed Jan 18 18:11:27 2012
From: Joshua Oreman <oremanj@MIT.EDU>
Date: Wed, 18 Jan 2012 18:11:00 -0500
To: apo-news@mit.edu, conclave@mit.edu
Hi everyone,
This is tonight! If you're at all interested, please stop by. If you
want pizza, email me in the next 20 minutes. See you there! =)
Josh
On Tue, Jan 17, 2012 at 12:33 AM, Joshua Oreman <oremanj@mit.edu> wrote:
> Hi folks,
>
> Conclave (the one we're hosting!) is sooner than you think - less than
> 10 weeks away, in fact. We need to get our butts in gear on some
> organizational elements, and we need your help in doing so!
>
> What: Big Conclave organizational meeting!
> When: Wednesday 1/18, 7pm; will run 1-2 hours
> Where: APOffice
> And: Pizza! _Let me know if you're coming_ so we get the right amount.
> Also, any dietary restrictions.
>
> If you're interested in Conclave, we'd love it if you'd come. This
> isn't a commitment - we won't make you take on some enormous
> responsibility just by virtue of being there. :-) We'll be talking
> about a bunch of stuff (see below) and coming up with
> strategies/goals/next steps. We won't try to get everything done (it's
> not a worksession), just work towards knowing how we'll be getting
> everything done.
>
> If you can't come, but have ideas or want to go OOH ME ME ME ME ME in
> re organizing one of the items below, send mail to
> conclave-chairs@mit.edu.
>
> Part of the meeting will be devoted to brainstorming a complete list
> of Things We Need To Worry About (people with past experience
> organizing large events, we'd particularly love it if you can show
> up), but we'll definitely be talking about at least:
> - Banquet food (caterers)
> - Non-banquet food (do we want any? how to handle it?)
> - Post-banquet dance logistics (music, renting A/V equipment, finding
> someone to run the playlist/be a DJ)
> - Banquet supplies (furniture rental, souvenir glassware, any other
> Nice Things we want to have)
> - Workshops (we need to brainstorm 3 or 6 of the serious/educational variety)
> - Service project(s) (selection, logistics, etc)
> - Fun fellowshippy activities (usually 3-4 of these that run
> simultaneously for an hour or so on Saturday, plus some low-key stuff
> on Friday night)
> - Logistics (mainly, guiding the herds through MIT's byzantine campus)
>
> Almost all of the above are sub-PCships that YOU could take on, if
> you're interested in doing so! Probably some will split or join as we
> map out the problem space better.
>
> Additionally, there are some things we need to do immediately:
> - Deciding on a *schedule*
> - Figuring out a *budget*
> - Putting together a *registration packet*
>
> The schedule needs to go in the registration packet, at least broadly.
> The budget spits out a per-person registration fee, which obviously
> needs to go in the registration packet. The registration packet has to
> get mailed out to chapters by February 1, and I've promised the APO
> staff shepherding our Conclave that we'll have a first draft to them
> by January 26. Yipe.
>
> This will be fun. :-) See y'all on Wednesday!
>
> YiLFS,
> Josh
