[14786] in APO News
Reminder: Big Conclave Organizational Meeting, TONIGHT 7pm APOffice RSVP
daemon@ATHENA.MIT.EDU (Joshua Oreman)
Wed Jan 18 01:37:33 2012
From: Joshua Oreman <oremanj@MIT.EDU>
Date: Wed, 18 Jan 2012 01:36:27 -0500
To: apo-news@mit.edu, conclave@mit.edu
Reminder: this is *tonight*, in the APOffice, at 7pm! Don't be
intimidated by the long email, by not having been around the chapter
very long, by anything of the sort. We will talk about Conclave, with
pizza, and it will be fun. :-) Feel free to come even if you haven't
said you would be coming.
I understand the ten-day has packet handout at 8pm. If this is a
conflict for you, you can leave at 7:55; we won't be offended.
Hope to see you there!
Josh
On Tue, Jan 17, 2012 at 12:33 AM, Joshua Oreman <oremanj@mit.edu> wrote:
> Hi folks,
>
> Conclave (the one we're hosting!) is sooner than you think - less than
> 10 weeks away, in fact. We need to get our butts in gear on some
> organizational elements, and we need your help in doing so!
>
> What: Big Conclave organizational meeting!
> When: Wednesday 1/18, 7pm; will run 1-2 hours
> Where: APOffice
> And: Pizza! _Let me know if you're coming_ so we get the right amount.
> Also, any dietary restrictions.
>
> If you're interested in Conclave, we'd love it if you'd come. This
> isn't a commitment - we won't make you take on some enormous
> responsibility just by virtue of being there. :-) We'll be talking
> about a bunch of stuff (see below) and coming up with
> strategies/goals/next steps. We won't try to get everything done (it's
> not a worksession), just work towards knowing how we'll be getting
> everything done.
>
> If you can't come, but have ideas or want to go OOH ME ME ME ME ME in
> re organizing one of the items below, send mail to
> conclave-chairs@mit.edu.
>
> Part of the meeting will be devoted to brainstorming a complete list
> of Things We Need To Worry About (people with past experience
> organizing large events, we'd particularly love it if you can show
> up), but we'll definitely be talking about at least:
> - Banquet food (caterers)
> - Non-banquet food (do we want any? how to handle it?)
> - Post-banquet dance logistics (music, renting A/V equipment, finding
> someone to run the playlist/be a DJ)
> - Banquet supplies (furniture rental, souvenir glassware, any other
> Nice Things we want to have)
> - Workshops (we need to brainstorm 3 or 6 of the serious/educational variety)
> - Service project(s) (selection, logistics, etc)
> - Fun fellowshippy activities (usually 3-4 of these that run
> simultaneously for an hour or so on Saturday, plus some low-key stuff
> on Friday night)
> - Logistics (mainly, guiding the herds through MIT's byzantine campus)
>
> Almost all of the above are sub-PCships that YOU could take on, if
> you're interested in doing so! Probably some will split or join as we
> map out the problem space better.
>
> Additionally, there are some things we need to do immediately:
> - Deciding on a *schedule*
> - Figuring out a *budget*
> - Putting together a *registration packet*
>
> The schedule needs to go in the registration packet, at least broadly.
> The budget spits out a per-person registration fee, which obviously
> needs to go in the registration packet. The registration packet has to
> get mailed out to chapters by February 1, and I've promised the APO
> staff shepherding our Conclave that we'll have a first draft to them
> by January 26. Yipe.
>
> This will be fun. :-) See y'all on Wednesday!
>
> YiLFS,
> Josh
