[11900] in APO News
Exec minutes 4/22/09
daemon@ATHENA.MIT.EDU (Kelly Alioth Drinkwater)
Thu Apr 23 11:08:11 2009
Date: Thu, 23 Apr 2009 11:08:01 -0400
From: Kelly Alioth Drinkwater <kdrinkwa@MIT.EDU>
To: apo-minutes@mit.edu
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Exec meeting minutes Weds 4/22/09
called to order 1933
attendance: austein, s_evans, cristen, kdrinkwa, zev, nteague, kkuhn,
ahailes, sophical, ccrazy
Officer Reports
President:
I convened NomComm, we met and ommed and nommed.
There are candidates, plural, for every position.
Elections are in a week.
DSK voting is now! Ellen will be counting votes tomorrow night (as a
DSK holder). We have a couple (physical) DSKs on hand, can get more if
need be.
Everybody talk to candidates for your office.
SVP:
There's service coming up!
I am now back on the face of the earth.
PVP:
I have sent a whole bunch of emails.
Exit interviews next week. Most already scheduled.
ejhester and swanberg haven't been around, not planning to schedule
exit interviews for them but I will poke them.
If you see ejhester, talk to him. He was really excited about
continuing and then sort of disappeared.
PCR/PTR is next Thurs 5/30. Give me your input on what time it should
be. There's choir and MITSO stuff that day.
8:30 is suggested and not objected to.
Initiation ceremony coming up, 1pm, before I-banquet.
I still need to find an alum for PTR.
BVP:
absent
Don't forget about advisor lunch on the 30th.
We finally have a PC for I-Banquet.
Otherwise, the term is sort of wrapping up, so tell me if there's
anything you want to do as a group before end of term (anyone for the
shaking milk and ice cream and watching Space Jam idea? yeah!).
Treasurer:
We just got $300 in the mail! Donation from Tom Tatlow 89. We should
send him a thank you note.
Change has been converted to cash.
(austein: Who?
kdrinkwa: I thought you said James has been converted.
nteague: Yeah, I sold James.)
I still have a giant box of pennies.
Big Screw money moves.
AC:
I got mail today! Woo!
Now that I know when PCR/PTR is I can reserve a room for it.
Working on reservations for other things that have been requested.
I'm trying to make an agreement with CAC to reserve Bookex rooms
farther in advance.
Will start preparing clue for the new AC.
There were things I wanted to do, like the website and chapter roster,
that I didn't get to do. Summer projects?
I'll send out a WUAPO soon.
APOcEd:
There's an APOc!
Pledge plates are beauteous! I'll bring the originals back to the
office so you can admire them.
Historian:
austein: I haven't heard from him, and he doesn't respond to my
emails. Anyone know what's up?
ahailes: Do you want FellComm to help?
austein: Historian's Roll hasn't really been kept up to date. If it
comes to it I'll do it myself.
But if you see Xavier, help him out and ask him what's up.
OM:
kkuhn just ordered Dominion! Whee!
catherio still has our stapler. There will be smiting.
austein: Office allocations are coming up. New president has to think
carefully about what they write, and think about whether we want an
office / this office.
ahailes: We should look at back office usage. We don't use the space
much, except for storage. It is very organized though.
PubDir:
austein: Anyone heard from her?
kdrinkwa: I think she's hosed / having a hard time. Hugs may be called for.
Advisor:
There is a chartering ceremony for a new chapter at St. Anselm's in NH
on THIS SUNDAY.
*confused looks*
...I take it no email was sent?
I'll be driving up, if you're interested in going (brothers only; it's
an initiation ceremony plus extra stuff). It's about 1.5hours.
Chartering ceremonies are cool. I'll send email.
There's a new section in Region 1, in New Jersey. Section 99 split
into Sections 101 and 102. (There's no Section 100.) It becomes
official as of the fraternity's fiscal year.
Stuff is going to apo-discuss that really should be on apo-news.
Things like requests for volunteers. (Yeah, we've got too many mailing
lists.)
Bookex:
If you're interested in a subPCship talk to kdrinkwa.
I'll be asking for subPCs at the chapter meeting.
Are you going to be around for senior week? (Note, this is the same
week as Afterfinals.) Please help by running dropoff that week! One of
the main reasons why last fall Bookex was so successful was that we
did dropoff during senior week of last spring. I can't do it, I won't
be around.
Big Screw:
Dan Frey won.
We raised $1100 and change.
Rulescomm:
We met again!
Pro tip: meeting at 8:30 is not late... we met at 10!
There's a lot of treasury and financial stuff we're talking about.
Meeting again next week. You should come! Lots of fun!
Nomcomm:
We met.
Afterfinals:
zev: I have to talk to Jim Chesna at Resolute. He never got back to me.
Ellen: He's bad at returning phone calls. The best way is to call
during the day, at his workplace.
Other Business
austein:
Elections are soon! This means officer transitions!
Transitions should start happening NOW. Talk to prospective new officers.
After elections but before installation, be sure to pass down
thoughts, be sure new officers are on the mailing lists, etc.
Leadership and participation! People get involved with the chapter
more if they get involved in stuff.
This didn't happen so much with the NIBs this semester.
Various reasons: continuing junior officers, unfilled chairships, etc.
Regrettable, but nobody's *fault*.
Talk to NIBs and get them involved in stuff, including one-off
projects like website improvements.
End of term is here! This is the last normal exec meeting!
adjourned 2009
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