[11720] in APO News
Re: exec 3/4 minutes (with 30% more report)
daemon@ATHENA.MIT.EDU (Leonard H Tower Jr.)
Thu Mar 5 22:21:53 2009
Date: Thu, 5 Mar 2009 22:21:37 -0500 (EST)
From: "Leonard H Tower Jr." <tower@alum.MIT.EDU>
To: Cristen Chinea <cristen@MIT.EDU>
cc: Kristin Kuhn <kkuhn@MIT.EDU>, apo-minutes@MIT.EDU
In-Reply-To: <69061a3e0903051115t5bce3d8aq43db98f85db55bef@mail.gmail.com>
Date: Thu, 5 Mar 2009 14:15:43 -0500
From: Cristen Chinea <cristen@MIT.EDU>
To: Kristin Kuhn <kkuhn@mit.edu>
Cc: apo-minutes@mit.edu
Subject: Re: exec 3/4 minutes (with 30% more report)
(and @? REALLY?)
I don't know how much money the press is supposed to have. I don't think
anyone
actually does. It's not my fault. The press shop budget was $50 because in
the
last 7 years, the press has only had $261.39 in total documented expenses.
Are
we supposed to budget the press? I have no idea. I don't know how much money
we
should let the press shop people spend.
(turns out no one else knows either)
Where does this $261.39 figure you state come from?
It doesn't agree with what I know has been spent for the Press Shop in
the last 5 years, let alone the last 7 years.
---
To understand why the Press Fund is a special case, you need to start
with the Standing Policy for the Letterpress. It's under
/mit/apo/Bylaws/ in the locker.
That Policy has been tweaked very little over the years since it was
added. (For over a decade, the Press Shop just operated under a long
motion AX adopted, when it accepted the donation of the Press Shop.)
It's worked very well.
---
I don't care if AX budgets the Press or not, unless it gets in the way
of getting printing done easily. I personally think it's meaningless
to do budget the Press Fund. I'm expressing a professional opinion
here - I'm a fully trained and experienced bookkeeper who has worked
closely with many CPAs.
The figures Nicole and I found, saids we have over $1,100 in the Press
Fund. But someone needs to review all the records to be sure.
An examination of the Chapters books, both paper and electronic will
tell us how much money the Press Fund is suppose to have.
Yes, no one has done this, yet.
There is a small chance some of the books are missing. In that case,
we can use the records in the Press Shop, and make a conservative
guess (in favor of the Chapter Fund, not the Press Fund) on what the
missing numbers are.
We never budgeted the Press Fund in it's first three plus decades. We
just did printing. Set the prices so we recovered our costs, as well
as set aside some money for repair and replacing damaged equipment,
and every few years buying a little more type. So the Press Fund was
self-sufficient as AX had decided.
The original motion accepting the donation of the Press Shop not only
required that the Letterpress's funds be separate and the Press be
self-sufficient in money, but that the press operators do as much of
the work themselves as possible, and minimize time spent by AX's
officers and brothers who did not wish to be involved.
If Matt likes, I be happy to discuss this @ an ExecComm, or a meeting
of those interested.
yiLFS -len http://www.art.net/~tower/
