[1131] in APO News
Minutes of ExecComm Meeting (November 22, 1994)
daemon@ATHENA.MIT.EDU (Gilbert Leung)
Thu Nov 24 06:11:52 1994
To: apo-minutes@MIT.EDU
Date: Thu, 24 Nov 1994 06:11:19 -0500
From: Gilbert Leung <gleung@MIT.EDU>
[This issue is LONG because we essentially have all the summarized outgoing
officer articles. But you should all read these words of wisdoms by the
officers especially that _I_ typed it in :) -Gilbert]
Administrative notes:
~~~~~~~~~~~~~~~~~~~~~
Start: 7:30 pm; End: 9pm. Present: Henning, Dave, Bridget, Richard,
Joe, Kevin, Ping, Cathy, Junko, Charley, Kate, Harry, Maria, Yale,
Sparky, bert, Barbara, Ezra
Officers' reports:
~~~~~~~~~~~~~~~~~~
Featuring Term in review.
SVP (Barbara): I could have spent more time to look over my PC's
to make sure they are getting help and whatever they need.
The idea of digitizing SVP files faded but in general SVP files
should be organized better.
Good thing is I have contacted new project sites.
A couple of times, found PC's ahead of time and they even found
projects for me and ran projects well. In general, chapter was a
lot more responsive to PC'ing.
Sometimes, there's no correlation between how much in advance
you find projects and how well the projects went but a concrete
advice is: plan ahead, but still take care of PC's of upcoming
projects.
MVP (Dave): What went right: getting a big brother network run-
ning; minimal number of pledge ceremonies; rewriting pledge
manual and giving it out to pledges in stages; insisting on a
pledge service project and a pledge fellowship; having a BB
meeting at the beginning of term
What went wrong: Not enough fellowship events - no one knows
anyone else; Not finding anyone to help me in personal contacts
What is ambivalent: Leaving "the spirit of APO" up to the
brothers is chancy; Commonly appealing pledge meeting con-
tents are hard to think of; Not having them in the office might
be a good idea.
Suggestions for next MVP: Start rush early. Poster like a ma-
niac; You can never give prospectives too much information;
get lots of help between start of rush and pledge ceremonies;
One-on-one contact with pledges is vastly preferable to group
meetings provided people have time for this; Being an MVP is
not hard but you have to be a good rolemodel; Everything else
can be done with assistance or can be delegated away.
AVP (Gilbert): Current report: Updated standing policies and gave
each motion a heading. Printed copy will be up on message
board
What went wrong: I have messed up a couple of the officers'
reports due to my limited minutes-taking ability but, hey, you
didn't send me written reports! Minutes got taken and LaTEX'ed
before next meetings; I had been a little sluggish in printing out
up-to-date signup sheets and address lists but we have lots now.;
I skipped the October issue of WUAPO; I shouldn't have flamed
some officers but officers should correct my mistakes in my "pre-
WUAPO" so that we won't confuse people about the event times
and dates in WUAPO.
What went right: Wrote WUAPO generator so that future
AVP's won't have to keep editing LaTEX and ASCII instances of
WUAPO (still have to do the postscript calendar part); Rooms
got reserved; Database was updated and modified to indicate
visibility on signup sheet so that now the signup sheet is a lot
shorter and includes only people who might show up at events.
Treasurer (Henning): I started up new ledger system.
I made book exchange a separate account.
Our checking accounts now have no more minimums.
I started new debt list forms that are on-line.
We need to worry about our budgets from now on and channels
for fundraising due to the soon-to-be-destroyed Reg Day which
has been our major income.
Talk to me if you want to run for treasurer. Tips for new trea-
surer: start early - get set up before your term starts.
Meeting: We should all think about ways to save money and raise
funds now. People who are concerned will discuss future of
chapter finance at special meetings during IAP. We should see
beyond past finance summaries as they are not necessary the
absolute minimums we could spend.
APOcEd (bert): My Tuesday Hass-D prevented me from attending
meetings. Now I feel more comfortable doing a good job (and
my wrists got better) but the term is ending.
My free distribution of Apoc via email causes drop in subscrip-
tion to paper Apoc [Meeting: that's not a bad thing] but en-
courage future ApocEd's to keep up with paper Apocs because
they are fun in ways that email doesn't have.
Next deadline is Sunday.
PubDir (Charley): Have been lame about putting things up on IC
board.
Bought paints in larger quantity and saved some money
Claimed crates for the PubDir section of office
Wrote standing policy
Please help me out in January especially if I get elected SVP!
I'll be too hosed.
ASC (Cathy): Got Henning his trash can.
Tried cleaning couches
Bought stuff for office within reasonable amount of time
Steak Fry auction happened.
Historian (Richard): Got pledgeboard done; Took lots of pictures;
Still need to sort out all the stuff on my desk
I think there is a problem electing junior officers at the beginning
of the term. In particular, it's easy for historian to have little
time after the term starts and to get frustrated and give up. If
elected before the end of the previous term, one could get lots
of work done after finals while one is still motivated about the
office. How about election at I-banquet?
Meeting: Possibily nomination at I-Banquet, but Prospective junior
officers might go home during IAP and summer and thus might
not help if they get elected earlier.
PubDir could help with IC board during rush if elected earlier
but that doesn't make any difference for ASC.
Officers should be committed to finish up their terms before
handing them down to successors.
Create a better perception of junior officers carrying out terms
even after installation of new ExecComm
the term "Junior officers" might be at flaw
Should enforce old junior officers to meet with and train their
successors.
One might be more clear about ones term at the beginning of
the term rather than at the end of previous term
Richard should write an article to Apoc to bring up issues be-
cause proposed change requires a Bylaws amendment.
The chapter book about officers on the president's desk might
help
More discussion should ensue at another meeting.
Advisory Comm. Chair (Joe): Tried talking other people to be
advisors but they all get turned away.
President (Kate): I probably should have talked to junior officers for
a longer time.
We should all write down our reports or we'll forget what to say
at meetings.
Suggestion box is cool but we need better ways of keeping track
of what should be done to suggestions afterwards.
We'll have LDW in February. Gained reputation by winning roll
call at Conclave and you should all go to Conclave in the future.
I kept my officer hours.
Small training sessions at chapter meetings should keep going
and it wouldn't hurt to reiterate how to PC a Sat. project.
Election is next week. It's not too late to run or to talk to Nom.
Com. (Bridget, Gilbert, and I). Come to election meeting and
eat cheese cake!
Announcements:
~~~~~~~~~~~~~
Kate: Tell everyone you see that I-Banquet is on Sat. Dec 10.
Dave: Schedule interviews with your little brothers and other brothers.
Send me mail about the time and place of your interviews. I'll
send out guidelines for interviews.
Barbara: The person at Boston Senior home care was a jerk. We'll
have a project at either Somerville Homeless Coalition (and we
still have their paint) or Boston Food Bank on Dec 3.
Yale: still has this hair thing to be claimed.
PFTGOTO:
~~~~~~~
Bridget: Yay!
Barbara: If you understand what frequency response and distortions
mean, talk to me after meeting.
Henning: Just want to say something for Gilbert to write down. [Want
to thank him for improving both my stenograph (i.e. scribble)
and typing speeds - Gilbert :)]
Ping: Have a happy and peaceful Thanksgiving!
Sparky: It's cool getting mail from you guys.
Kate: And he has a car.
Charley: I appreciate your help/sentiments about 1.00, etc.
Richard: Not going home sucks. Not having money sucks. Having a
tux is cool.
Bridget: My fish have lots of baby fish. Talk to me if you want some.
No. They are not to be eaten!
bert: It's interesting to hear from all these alums from all over the
country. Next issue of Apoc has articles from Avi.
Bridget: We need more nicknames. We only have toast, slug, and
tigger currently.
