[11206] in APO News
[Minutes] Chapter Meeting, 10-05-2008
daemon@ATHENA.MIT.EDU (Jessy McQuaw)
Sun Oct 5 19:30:14 2008
Date: Sun, 05 Oct 2008 19:28:07 -0400
From: Jessy McQuaw <jmcquaw@MIT.EDU>
To: apo-minutes@mit.edu
APO Chapter Meeting Sunday October 5th, 2008
present: austein, epower, jmcquaw, jasminef, ederegt, jenhope,
ejhester, swanberg, creutz, kdrinkwa, k_french, jaxxson, ianyh,
sophical, lwest, ccrazy, yukikaze, mitchb
called to order at 1811 by austein
Officer Reports
*****SVP*****:
Food bank--didn't happen due to lack of people going. Sad. Ask
slehmann about
it.
Smoots painting on Saturday--painted all the bridges on mem drive
green. PC'ed
by viccro
Upcoming projects:
Cradles to Crayons--next saturday, PC k_french
Room to Grow -- 10/15 (Wednesday evening, 5) -- need a PC
Family Weekend--10/8 10 a.m.- 3 p.m.--hand out athletics cheering stuff
to
families--would need at least 2 people there at all times--are people
interested in doing this?
Book Folders -- 10/28 (Tues. evening) need a PC
UMOC--still need a PC; viccro, slehmann, and jasminef offered to help
as
sub/co-PCs
Campus Greening--alioth is working on doing some sort of campus
sustainability
project with facilities
*****BVP*****:
Your Brotherhood Committe is lwest, kkuhn, and ederegt.
We met and planned the following things.
*ederegt is making a board in the office with info about all the
brothers on it.
*lwest is organizing Mobbing Night on Thursday night 10/9. Be
there . . . or be sung to.
*lwest is organizing Having Food at Chapter Meetings. This only
works if people are willing to cook though. Email her to sign up.
*kkuhn, provided we get budget for this, will be providing healthy
food for the office table for snacking.
*The Brotherhood Committee plans to have informal APO gatherings
about once every 2 weeks or so.
*The Brotherhood Committee is going to help you keep track of your
progress toward brotherhood requirements by having an internal
repository of that information. This is also good for record-keeping.
kkuhn is PCing Steak Fry on Su 10/19. She needs a Food SubPC. Let her
know if you can help.
The Brotherhood Committee thinks it'd be sweet for chapter spirit if we
had APO apparel (hoodies, shirts, hats?). This could be an awesome
project for someone who knows silk-screening or wants to learn (chapter
skill!).
We also think it'd be sweet for chapter spirit if we had kickass robes
to wear during ceremonies. This would also be an ambitious project for
someone who knows sewing or wants to learn (chapter skill!).
*****PVP*****:
0. Business first! Then the fun stuff :)
1. "New" Pledge Policy
-- Pass out and read the "new" policy
-- Changes from last year
---- Date
-- Vote to approve the policy
---- RESULTS:
2. "New" Brotherhood Requirements
-- Pass out and read the "new" requirements
-- Changes from last year
---- Date
-- Vote to approve the requirements
---- RESULTS:
3. ONLY IF NEW BROTHERHOOD REQUIREMENTS PASS
Sign your Brotherhood Requirements!!
-- If you want to be eligible to vote on Pledge Elevations you will
have to sign the form *AND* pay dews by November 1 at the latest.
-- YOU SHOULD DO THIS NOW!!
4. We have Pledges!
-- Hip...Hip...Hooray!
-- Article in the APOC, but I'd like to personally welcome...
Sandra - Freshman from MA, living in Burton Connor
Jennifer - Freshman from MS, living Simmons
Cat - Freshman from Vietnam, living in Random
Cassandra - Freshman from TX, living in EC
Edward - Freshman from GA, living in EC
-- I'm too busy for my own good, so we don't have the last ceremony
scheduled at this time...but I'll let ya'll know!
-- I was also too busy Thursday...silly 6.111 Lab. I had
Synchronization Issues! (I had to say it!)
-- Still working on the new pledge manual...It's getting closer!
5. I need help!
-- At this point in time it's looking like we will have about *eleven*
female pledges. I'd like a bigger pledge class...it would be a whole
lot more fun for me (and them! and you!) oh, yeah...and there is _one_
guy! I need you boys to get out there and talk to them cause me
spamming is just not working...Please! Thanks!
6. Be a Big Brother!
-- We have Pledges!
-- You should all sign up to be Bigs for them!!
-- each big (or big team -- apply in pairs if you wanna) will have 2-3
Littles
---- Create a cohesive pledge class
---- Worked very well last term
-- Fill Out Big forms NOW!!! ---- DO NOT TAKE THEM HOME! I dont
wanna have to print out more for you people later. SAVE PAPER...SAVE
TIME...do it now!
---- IF YOU ARE HOME: I'll mail them out sometime this week for you to
print and fill out!
There will be one more pledge ceremony.
*****Treasurer*****:
We have a new budget that accommodates lwest's plans for doing cool
things with brotherhood.
*runs away*
*****AC*****:
We have no mail. The UA might be incompetent at sorting mail. I will
*****PubDir*****:
PubDir has not much to report. People should contact her if they'd like
her to do things.
*****Advisor****:
-Steak Fry is scheduled for the same time as the next chapter meeting.
How will that work?
-I think we're just having the chapter meeting before Steak Fry...
There's now a form we have to fill out every year for our tax-exempt
status, to let them know we're too small to care about. No one but the
treasurer needs to care.
*****BookEx*****:
0. I quit.
1. Book Exchange is over...hip hip hooray!
-- Aftermath Meetings are in process.
-- Minutes available upon request
---- Created time line guidelines for PC and each subPC
---- Revamp/Create training processes
-- Just throwing this out there...FIRST DAY OF THE EXCHANGE:
Huuuge number of people on the first day, hour, second
--> need at least 11 people to open
2. People were warned that Thursday was the last day to pick up books,
and they have *all* now been packaged up and sent out.
-- Thank you! Thank you! Thank you! Nicole you rock!
3. Still some people to pick up checks.
-- We need the office hours put on the website so I can tell people
when we're open.
-- Update BookEx web page to tell people they can still pick up checks?
If you're interested in helping with the next Book Exchange, talk to
kdrinkwa, who's the new PC.
*****Nationals*****:
Nationals is in December. That's pretty close now. The committee's
probably sending us jobs for silk screening and printshop, so if you're
interested in getting involved with those, you should do that now.
-End of Reports.
New pledge policies and brotherhood requirements are handed out. The
only thing changed since last year on the pledge policy is the date.
The brotherhood requirements are basically the same.
Remember that brothers are required to hold office hours.
You should also attend at least 2/3 of the chapter meetings, and at
least one exec meeting.
Pledge Policy passes as written.
Brotherhood Requirements pass as written.
Brothers should all sign their brotherhood forms and return them to the
PVP mailbox.
We need to approve our Advisor list.
We need a Scouting Advisor, who is somehow associated with the Scouts,
an Institute Advisor, who's a professor or faculty.
There is a list of people, most of whom we've never met, a very few of
whom are very active and helpful.
It is silly that we just get this list and approve it every year, even
when almost all of the chapter has never even met them.
It would be cool if we could make a special effort to get advisors to
come to some event during the year, so people could meet them.
Ellen suggests we instead invite them to a regular weekly lunch in the
office, since they are more likely to be able to make that.
There are a few changes we need to make, including adding Lori (who was
accidentally was left off last time), and removing Joe, who is no
longer with us.
Motion to approve the list, plus Lori, minus Joe.
Motion passes.
We made a few changes to the budget, mostly giving the BVP more money.
Motion to approve the budget as written.
Motion passes.
There are other things we need to vote on, including voting on
delegates for Conclave. Conclave is the 24th-26th.
Is anyone other than austein planning on going?
*crickets*
There are about 30 pieces of legeslation this year, down from 2-3
hundred. It'll be nice.
We get 2 delegates. If anyone other than austein would like to go to
Conclave, let him know. He has both of our votes, unless someone else
wants to go and vote with him.
Nationals are coming up!
austein, k_french, ccrazy, jaxxson, sophical, jasminef, ederegt...
other people.
We need two voting delegates to go to Nationals. Most of the
fraternity's business for the next two years will be decided at this
meeting. Is anyone who's going to Nationals interested in being a
delegate? It's a lot of responsibility, but it's really fun, and you
get to tell people when they're being stupid. You don't have to come up
with legislation, you just discuss what they've already written up and
vote. We will discuss the current legislation as a chapter before
Nationals, so the chapter will already have an opinion that you'll be
representing.
The four people willing to be delegates are:
jaxxson, sophical, jasminef, and ederegt
Is anyone interested in being on a reference commitee, to discuss
specific stuff?
Motion to approve all four delegates, allow them to choose amongst
themselves who will represent us and tell Nationals they are
representing us, and then officialy vote them in at the next chapter
meeting.
Motion passes.
Announcements
Cradles to Crayons Saturday! Talk to k_french.
UMOC will happen soon.
Submit to the APOc! email things to apo-apoced@mit.edu. If you PC
something, or have random opinions, or photos, send them in.
Welcome, to our new pledges!
PFTGOTO
Displaying people's selves. During the meeting, we made paper pictures
of ourselves to add to a bulletin board in the office. They should have
schedules/names/phone numbers on them.
adjourned at 1920h
