[11196] in APO News
[Minutes] Exec meeting 9-28-08
daemon@ATHENA.MIT.EDU (Jessy McQuaw)
Sat Oct 4 14:53:00 2008
Date: Sat, 04 Oct 2008 14:50:58 -0400
From: Jessy McQuaw <jmcquaw@MIT.EDU>
To: apo-minutes@mit.edu
APO Exec Meeting
Sunday September 28th, 2008
called to order, probably around 1800 by austein
present: epower, lwest, austein, ianyh, kdrinkwa, s_evans, jmcquaw
Smoot's Anniversary on the 4th
rsvp to viccaro if you want to come
repainting the railings
Cradles to Crayons
k_french sent out an introductory email
It will be fun.
If you're on a project that's going somewhere, use the chapter T pass,
instead of having everyone pay on the spot. It's currently in the Coke
fridge, remember to grab it before you leave. If you add money to it,
get a receipt and we will reimburse you.
There's a project on Saturday.
PVP
No report
There's another pledge meeting, possibly Wednesday at 10. We'll see.
BVP
Steak Fry found a PC, it is cristen. She's also the press shop person,
so it's very likely we'll actually get invitations printed up.
We still need a Food SubPC.
I still need information for Big/Little and PAM
The Brotherhood Commitee will start meeting again soon.
Treasurer
No report
AC
We haven't had mail lately. The UA doesn't have regular office hours.
As far as I know, we have W20-400 for meetings.
APOcEd
There are things that are broken with the template that I'm trying to
tweak. I'm talking to kchen about broken things.
OM
absent
We're not sure if she knows she's supposed to be at exec meetings.
Historian
ditto
Advisor
absent
OTHER THINGS THAT HAPPENED
We have a Sour Notes person: cemilyd
Silkscreening: clyde
Berkshires trip
Transportation ended up falling through, so 5 of the 9 people who signed
up to go ended up going. We found out and were able to find more
transportation, but too late. People should ask for help as soon as it's
apparent that they need it. Whatever the case is.
Membership
3/7 of the brothers present are male. 0/9 pledges and prospectives are
male. We need to work on recruiting guys now, because once we're a
chapter of all girls, it's about a billion times harder to get guys.
"If you know any guys, you should ask them if they like service." -austein
lwest found some cool statistics and wrote them up, and it pretty much
shows that we have a lot of guys who are brothers who aren't around
often. This is perhaps self-perpetuating, since it makes it seem as if
it's mostly girls who are active. Or something.
Our initial mailing was nice and colorful, but possibly feminine. Should
we try to make them more... angular? It went out late this year, so a
lot of people didn't look at it anyways.
When austein talked to people at the Midway, guys were much more likely
to just walk straight by.
Because we're ASA recognized and not a living group, we can start
recruiting at the midway, before the Greek Griller.
It's easy to tell a girl "Hey, we're a fraternity, but not really" and
it's fine for them, but it doesn't work for guys who are possibly
looking to live in an actual fraternity and confused.
yadayada Us recruiting at the same time as fraternity rush doesn't work
to our advantage.
anyways...
------------------------------------------------
"What can we do for this year's pledge class?"
------------------------------------------------
Could we do something with those flag poster things?
Random advertisements might not work so well this late in term.
We're getting ad space on the Infinite projector?
As far as we know.
We should get in the PSC's mailing.
"Guys, what attracted you to APO?"
"We may be trying to find gender trends that don't exist. We may be
overthinking it."
"What makes us different than the PSC? We're friends. Doing community
service together."
"Also leadership."
We need to look at how we do advertising again next term.
BookEx PC cannot also be MVP^H^H^HPVP. They will be *hosed*.
We need to make sure the recruitment process is being taken care of very
well.
------------------------------------------------------------
"Go home, find guys, see if they're interested in service."
------------------------------------------------------------
There's not a lot else we can do for this term, including more
advertising, since we're usually almost done with pledge ceremonies by
this point in term.
Paper in people's mailboxes. Some people don't check mail often. A lot
of people would probably get it by Wednesday or Thursday if we got
things in mailboxes tomorrow night. We could advertise the Smoot's
project this Saturday.
Mailing lists
Traditionally, apo-actives was all the brothers every term, plus people
who didn't explicitly ask to be moved to apo-inactives.
apo-actually-actives is people who are actually really actives and are
known as such to Nationals, having paid their dues. As far as I know,
this is the Treasurer's list.
"No."-the Treasurer "I have 4 secret lists. The problem with
apo-actually-actives is that anyone in this room can edit them. I am the
only one who can edit the secret lists, so I don't have to worry about
people messing them up."
apo-news includes apo-actives, apo-pledges, and other people who want to
hear things.
Somewhat recently, apo-actives was pruned, people who who weren't
actually active were moved to apo-inactives, and so stopped getting mail
to apo-news, thought we were dead, and we didn't hear from them. Some of
these people may have actually been inactive and not care, but others
did not want to be moved.
It is proposed that apo-actually-actives becomes owned by the Treasurer,
and he is in charge of keeping it up to date.
It is also proposed that apo-actives goes back to what it used to be,
and everyone who was recently removed gets put back.
WuAPO
What's up with APO
The WuWAPO is a text file that lives in the APO locker. It used to be
that people would go in and add their event to it, and people could see
it and know what's up. Recently, people have been using the google
calendar, which is easier for people to use, since they can just do it
in their web browser, and not have to care about using a text editor.
But you've also got to be able to log in and [...]. It's also less
convenient, since you cannot email the calendar to people. If we bring
back the WuAPO, we can send a weekly email with simply a list of events
happening, and it can go to everyone who might be vaguely interested in
hearing about things. If someone was interested in or could, it would be
cool if we could have a script that put the text file into whatever
calendar thing.
With either one of these things, there are people who won't know how to
do it. They'll either not how to use the google calendar or the
password, or they won't know how to get into the locker. There should be
something sent out with very easy instructions so people will know.
The Budget
There's a bunch of copies in the printer right now.
So the main thing was that BVP needs more money.
"Oh, wait, Big/Little and PAM come out of Membership? Then I don't need
as much money."
"Let's figure this out right now."
$100 from Membership goes to Fellowship, since they need it more. BookEx
budget needs to be checked out, since it's self-supporting now.
Apparently food/soda need $500, but they're listed here separately, so
we have $200 more than we thought. It should go to Fellowship.
Fellowship now has $700. We are happy. We will propose this at the next
meeting.
Chapter Meetings run really long. It used to be that you didn't hear
about things unless you went to them. Now people zone out because
they're boring. We should consider pruning them down to the essentials.
Officer reports happen and are long, and projects are announced and they
ask for help, but no one hears because they give a ten minute long speech.
Perhaps have the officers type up their reports before the meeting and
send them to the AC. Then they already know what they want to say and
don't ramble. Also, then the AC doesn't have to type the whole speech
and doesn't miss things or get them wrong. The AC would be happy to type
a short summary at the top of the minutes, if she was given the long
version pre-typed to also include.
"Jessy typing is okay."
Ha. I win.
We get off-topic a lot. Meetings are long. Sometimes off-topic stuff
brings people out of their comas so they pay attention.
It's really cool if we don't go through a legislative process for
everything we discuss.
The next meeting will be kind of long since we haven't had quorum for a
few weeks.
meeting adjourned at 1948 by austein
