[10832] in APO News
[Minutes] Chapter Meeting 3-2-08
daemon@ATHENA.MIT.EDU (Jessy McQuaw)
Sun Mar 9 16:03:05 2008
Date: Sun, 09 Mar 2008 16:02:24 -0400
From: Jessy McQuaw <jmcquaw@MIT.EDU>
To: apo-minutes@mit.edu
Chapter Meeting 3-2-08
Present: mitchb, ccrazy, jmcquaw, kkuhn, andrewd, lwest, cemilyd, mgymrek,
ederegt, epower, jaxxson, jasminef, sophical, zev, ianyh, manayach,
s_evans,
holmesmd, austein, kdrinkwa, ahailes, cristen, y_lin, keshlam
Meeting begins:
There are legos around and there will be a lego building contest. Coolest
thing built from scratch gets a prize.
Officer reports:
SVP - not present, in Delaware
1. Projects! Let me know if you haven't pc'd something, and go to the
upcoming
ones. Yay google calendar.
2. Proposed Legislation. Here are my opinions:
MVP - also not present
We have 16 pledges, and they have been assigned bigs. Big/little is
tomorrow,
so their bigs should reveal themselves Real Soon Now if they haven't.
Littles
have started to pc things... yay! Pledge mtgs TBD.
FVP -
Big Little is tomorrow (3-308) 5
SFF is Saturday at ? in ESG Lounge (Alioth is PCing)
PAM happened, it went well
Pi Day Study Break coming up (TB is PCing)
Looking for food sub-PC for SFF, chance to learn food skill
Zev suggests FVP find a shadow
Treasurer:
"My report is the same as it always is and it is that you should pay me"
Dues due two weeks from today March 16
If dues are not payed within two weeks you cannot vote on pledges.
Has not thought about an apprentice to take over position
AC -
Finally emailed out minutes, posted in locker
Email with complaints, corrections, etc
Shadower - hasn't thought about it
PubDir -
"The PubDir abides."
APOCed -
Release schedule - supposed to be at every chapter meeting
Lots of hosage this week, so no issue.
Need articles
Office Manager -
We have recycling bins
Still cleaning underneath table that apo.mit.edu is on
Speakers not functioning, big one may work or not
waste of space, want to get rid of them
Zev asked the people who dropped off bins
Historians -
There's more pictures on the gallery and I'll be updating the historian's
roll soon.
Advisor Report -
Pres report -
Pistol class thingy happened, might be more in the future
Committee Reports -
Nationals - meeting next wednesday at 22 in the office
plan time to go over to the hotel to get a grasp of layout
Bookex - five people that have not picked up books, one is in this room!
(dun dun duuuun)
Cristen: way to point me out
A lot of people have donated to charity
Plans for next year's bookex?
In contact with Martin Holmes, public dissemination of textbook information
Going to meet, see if what the UA is doing will work
COOP has ramped up end of term advertising, wants to do lots of
bookex stuff at the end of this term
Question for y_lin
Did MITSFS check get issued?
No, but she can make the account transfer
Pres report addendum:
discussion about APO taking over sorting mail from the UA
The UA doesn't do it very well
How does it work?
It's mail for all of the ASA student groups
mitchb: doesn't think it would be possible to do it worse
would require us to be very diligent about keeping up with workload
there are three places mail is suppsoed to go, post office, mail sorting
room
downstairs -> cac, the usa office
ua office gets vast bulk, they receive a full mail bin a day, sometimes more
receive mail for a bunch of student groups and various people around
mit, look
up where they live
caused lots of groups grief for several years, serious undertaking
Incentives?
The UA pays someone to do it and we can do it as a service, if we're
doing we
can get our mail better
Wanted to get it out there
Unfinished business -
Do we have any? Didn't think so.
New business -
Parliamentary Motion Guide is floating around, more copies in office, a
copy of Robert's Rules of Order, bookshelf next to couches
Two pieces of legislation for today
The Dues Structure -
y_lin explains
A couple years ago Nationals raised their dues -> we raised ours
Didn't have good minutes from the last meeting,
only evidence of it was email from mandi via jim's account to chapter
Zev realizes he did it wrong
Zev moves to put the dues proposals before the chapter
Turns meeting over to y_lin to explain
As it was going to be approved it was going to be 33.5
mitchb: pointing out that bylaws restrict about motions that set active
dues,
vote must have 2/3 majority, and must have quorum
suggests that it be discussed now and voted on in two weeks
y_lin turns meeting back over to zev
Discussion:
mitchb: sounds good to me, glad to get it actually written clearly
mandi: is it different from what was passed last time?
it is only different in that it is broken down, 33.5 -> 32 that goes to
Nationals
can there be a vote by proxy for this?
cannot have a vote by proxy
mitchb moves to table it for next chapter meeting
ahailes seconds
motion passes with unanimous vote because of technicality of president's
words
zev turns meeting over to s_evans so he can explain
Service legislation -
APO has a standard of quality that it puts forth
Problem when APO promises to do something and only one or two people
show up.
Tarnishes our image and is an embarrassment to us.
Legislation should make it so that if something is scheduled and people can
make it or that people do not want to do it.
mandi: I don't think we should be labeling events as successful or not.
The spirit behind it is fine, get people to get to chapter meetings,
but wrong way to go about it
Advanced notice that requires people to sign up lets people know who's going
removes possibility of impromptu events
have hard time letting events happen due to low attendance at chapter
meetings. people like to do events, but can't make chapter meetings
lwest: does not see where there is a distinction between success or not,
except
for specifying number of participants
Just saying that realistically x number of people should show up for
the event to work
mandi: speaking against it as a whole because there are other ways to get
it done
zev: i think there plenty of people who come to the chapter meeting
mitch: use of successful does not conflict with anything, but would like to
hear what the SVP thinks
zev: proxy voting
austein: not saying anything about an event being successful, but more
importantly, says that any spontaneous event cannot be had as an
event of the chapter
epower: thinks that mandi makes a good point about the "successful" thing.
beginning to legislation. events are more successul if they have x
number of people. it reflects poorly on us is not a lot of people.
mandi: say greater food bank asks for 15 people, 13 people is not
necessarily
a failure. also adds an extra layer of bureaucracy that the chapter
does not need. if we had efficient communication and have people
plan
in advance to try and get more people
lwest: two points of contention
specific wording of how you pick the number of people, no comment
idea of the thing in general, experience of being svp, something that would
happen would be a pc would have a project, they would email, get some
number
of responses, but it would not be enough for what was estimated as a
reasonable
number of people. told the pcs that if they do not have enough people
and it
is coming up, call the organization to see if what they have is okay, if it
isn't try and work something out. a few projects last term where there
was not
enough people, disappointment with the number of people who showed up,
pc still
did not call them. also possible that day of significant number of
people can
just not show up suddenly
lets chapter know a lot more in advance, give pcs more ground to make
things
resolve in a reasonable way, good idea to have people publicly show
support for
a project. if you say it in a group of people that you will go, makes
you more
honor bound
mandi: does it have to be a formal vote? believes that it's a little
excessive.
thinks it will just lead to not having events
zev: i think we do need this. we've tried in the pass to just have sign up
sheets and it has failed. there was a huge amount of begging and
pleading on
the part of pcs. people should be volunteering to do these things. if they
don't want to do it they shouldn't do it. we should not have to do
something
because the svp did it. i would rather we do not do an event on a
particular
weekend than have two people show up.
austein: it sounds like the purpose is not to say no to having projects
that
can't get enough people, but to provide incentive to have more people
sign up
with things and have people stick with them
lwest: the main reason is to know much further in advance whether or not
they
are more likely to get enough people to do a project.
austein: geared more towards knowing these things in advance, which implies
that we won't have anybody in the chapter who doesn't know what their
schedule
will look like in two weeks. could end up with projects that could not
happen
at the time, but might work closer to the actual event. worried that we
would
not pass projects because they do not look like they can happen earlier on.
more likely to vote for this if we put in something that gives a period of
time we are going to try it.
mandi: not going to solve the problem of having people sign up.
mitch: I do not want a trial period. many other groups schedule their
events
much closer to the times of. the further in advance they plan it, the less
likely we are to say yes because they are making a commitment a couple
weeks
in advance. i want to go to projects, but i cannot promise weeks in advance
that i will be able to do things that day.
zev: we schedule lots of things far in advance, because other groups don't
schedule things far in advance that we shouldn't. i am in favor of the
spirit
of this motion, wording changes are up to debate
austein: it's not that events are scheduled in advance, but that if we're
saying that we can't have them if not enough people can sign up for it, but
i could not have told you that i could have attended sff that far in
advance.
having us require to make commitments to apo over any other group when
those
groups might have things they want to attend.
epower: scheduling things in advance is good, but making people commit in
advance is not necessarily a good thing. I don't schedule until a week
before,
if that soon.
parliamentary inquiry (zev): question about the rules of order
do all amendments have to occur during the discussion period?
if you move to close you cannot make amendments.
zev moves to restrict debate to 15 minutes hence
ianyh seconds
motion passes
ianyh: event schedules change as well as people's schedules change
austein: i would much rather see something presented at the next meeting
for
some kind of way to get
austein moves to table this until the next chapter meeting
lwest seconds
motion to table the motion passes
additional new business -
announcements -
ideally people should declare a chapter skill by a week from now
there have been changes
our section chair has been reelected,
upcoming events:
big little study break 3/8
project bread 3/8 930-1330
sasen is in town and was practicing a presentation, will be at tosci's
ellen has an old dresser she's getting rid of
jaxxson wins lego contest
meeting adjourned at 2120
