[10810] in APO News
[Minutes] Exec 2-10-08
daemon@ATHENA.MIT.EDU (Jessy McQuaw)
Sun Mar 2 06:12:40 2008
Date: Sun, 02 Mar 2008 06:12:23 -0500
From: Jessy McQuaw <jmcquaw@MIT.EDU>
To: apo-minutes@mit.edu
APO Exec Meeting
Sunday February 10th, 2008
present: lwest, mitchb, kimfad, zev, epower, ianyh, y_lin, s_evans,
jmcquaw,
cristen, Lori via teleconfrence, austein, kkbrown
called to order by zev at 2015. Very ceremoniously.
First Exec Meeting. Yay!
SVP
-Open project on Saturday: Project Linus
-Goal: Want to pair people with projects
-people will contact organizations
-add stuff to calendar
-zev would like to get some big projects to get people psyched.
-cool ideas should go to zev or kkbrown
-tutoring
-painting murals
-is it service?
-it would be fun
-Large Projects: We already do a few big projects (bookex, umoc, big screw).
People work on them grudgingly. Is that because we've always done
them, so
people aren't excited about them, or would it be like that for any big
project?
I think people get burned out from doing projects like these.
If we get a few people who are really passionate about a project, I
think
they'll get other people excited about it without getting burned out.
There often isn't a surpluss of interesting work. People don't get
excited
about something where they're just a cog in the machine.
Do we mean lots of hours, or everybody for a few hours?
Large in scope. Not neccessarily multiple days, but requires a lot of
work
from a lot of people, or has a really big turnout at the end. Like a
signature project.
Although it's not interesting in and of itself, it's neccessary and
useful.
-Project Linus is having difficulty.
-Stores aren't giving us fabric
-What did we used to do?
-alums used to give us stuff. epower will email them
-CRC open project happened. svp heard it was good.
-6 people in attendance:
-1 active
-2 continuing
-3 prospectives.
MVP
-Another pledge meeting tomorrow.
-We did some postering.
-I need to send another reminder to interested people.
-Pledge class will do knitting together at the open meeting, as a project
-practice pledge ceremony after the meeting.
-s_evans sent kimfad's email to the Eagle Scouts.
-No replies yet
-3/5 pledges who weren't elevated are continuing.
-Kim Vandaver is one of our advisors, and so may go through a pledge
ceremony
-no reply yet.
-We have a facebook group, apparently.
FVP
-Black Morbid is next Week, PC'd by holmesmd
-Other projects need PC's
-SFF 7pm
-PAM
-Big/Little
-Could we use the printing press for invitations to SFF, like we had
last year?
Last year we used the printer.
Printing Press is looking for things to do, so it's possible, but we
need to
coordinate time and people and the invitation needs to be made up soon.
We advertise 3 weeks for a job. We can do it faster, if people have time
early enough, so do it asap.
-Is it possible to move SFF so it's not directly after Big/Little?
Treasurer
-When are dues due?
-How about March 9th?
-"I processed a bunch of receipts from last term. It would be nice if
people
signed the rfp's before I had to close it..."
-Mitch has an rfp that's been waiting to be signed for 2 years now.
AC
-I'm taking minutes.
-I emailed w20-400 about reserving the room, but haven't heard back yet.
PubDir
absent
APOcEd
-cristen and lwest are co-APOcEding together.
-getting together soon to make a grand plan
-We want one more paper copy out by next week.
-It might be one made up of past articles and filler stuff.
-Send articles!!!
Office Manager
OM:"I'm cleaning!"
"If I think something belongs to you, I'll poke you incesantly."
Someone else:"Can you get ice cream sandwiches for people doing office
hours?"
Another someone:"What about roaches?"
OM:"Oh! If you sprinkle sugar and vitamin c around the edges of the room..."
"They're in the fridge."
OM:"...they won't cross it..."
"They're already here."
OM:"...and the ones that are here will leave."
"They're in the fridge."
OM:"In the fridge?"
"There are days when you open the fridge, and count them around the
edges..."
OM:"Eww!"
-The ice cream will go in the other fridge.
Historian
-Clue dump coming soon
Advisor
Memorial for Greg Mullen
weekend in February
Leadership day happened yesterday.
"When we're having a meeting, and someone says 'We're having a project, who
wants to help?', and there's silence, we shouldn't start begging. People
start
feeling bad like they have to change their minds. Say it's gonna be
exciting,
then pass around a sign-up sheet to get back to them later."
Printshop
-Reg-day cards were printed.
-Lori has agreed to do some more trainings
-Congrats to Mandi who finished a training run, and will hopefully soon
do a
qualifying run.
Bookex
-Yi-Hsin is doing the bookex dropoff aftermath stuff.
-We're on schedule.
Any unfinished business?
*silence*
___________________
New Business
------------
zev needs to appoint chairs for next week
-There are old chairs that aren't clearly needed anymore
-Food
-Printshop Manager
-Ride Board
-Will be discussed further next week with the chapter
There used to be a sketchy guy (not APO associated, or MIT) who sold
stuff at Bookex, and was really obnxious for many years (imposed on the
chapter, was sketchy, and sometimes harassed girls). He was banned from
selling
stuff at bookex, and he complied, so we never took it up with the police.
Apparently, he's still bothering other groups, such as the Chocoletiers, who
did take it to the police, who ran a check on him, and found nothing.
It's okay
with us to share our information with the police, and it's okay with the
people
from then-times if we share internal-exec info with the police and the
Chocoletiers. Put the information out there so it can help others.
Please email zev with office hours if you haven't already.
If you can't make office hours, please change them, so that you can.
"I'd like to send out announcements about pledge ceremonies to advisors and
alums and stuff." -kimfad
We had a small turnout at CPPC, even after coming up with a time that
worked
for everyone.
If you can't make a meeting, let zev know in advance. If you can't make a
meeting regularly, we should try to change it.
Greg McMullen
Besides just photos, do we want to do something in memory or something?
Ellen told me they're taking donations, and at least some of them are going
to our endowment.
We're considering selling books from Quantum Books at Bookex, so that we can
guarantee that certain books are in stock. We are more likely to be able to
get a list of required texts than they are, so it would be mutually
beneficial.
Could we pu price stickers in their books? *discussion*
There are 2 issues that I think we actually need to solve.
1. Getting that list of books. It's useful, even if we don't work with them.
2. Make sure it's legal. Does this nullify non-profit status?
We take a 5% administrative fee. Pays for expenses.
We make a profit, though...
The idea used to be that the profit would go towards something literacy
related.
Last term we took 5% because the papers the sellers signed said 5%.
Now we're taking 2.5%.
If you're selling a retail book, there might be a sales tax.
We can't use MIT-net for commercial purposes.
You might be able to sell qbooks at a discount, since it's a service to the
community.
They already discount. We might be able to discount more, since they don't
need labor.
We're probably okay for room use. We can use the room for anything, as long
as we're up front with it, although we might get assigned a police detail,
since it's like a real book store.
I'd like to continue the bookex commitee through the term, to figure this
stuff out for next term. epower and lwest will stick with it.
Do we want to only balance money? Or should we fund stuff with it, or
donate
to literacy?
How are our finances? Are we getting enough money from other stuff?
Based on last term? Yes.
It's only 80-ish dollars. Not getting money from bookex is just as bad
as if
brothers don't pay dues.
Bylaws are in the locker, and at
https://web.mit.edu/apo/Bylaws/standing_policy.pdf
Are there controversial issues over stuff being changed?
There's a standing policy that says we can't use the chapter for personal
profit.
Before the UROP program, it used to be that brothers could borrow the tools
or press to do work to earn money, kinda like a work study thing. Then
someone
thought this was a bad idea, and added the clause.
Considering this would mostly effect the press at this time, someone should
mail the press-ops about opinions?
As an office space thing, saying we offer this service to the community,
it's good to have that policy.
We could just approve all of them, since they all expired, and then wait a
year to revise that or revoke it.
This should go in front of the chapter. Think about it, and we'll
discuss it
in a week.
Announcements
Vagina Monolouges next week. Amy's selling chocolate vaginas, so you should
buy one from her.
Email from jotong saying that she and drohan and leonj are biking for
charity
and selling truffles to earn money. truffles are good. you should buy some.
"You know what, I'm gonna end this. Let's sing."
adjourned at 1745h by zev
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